Canon MultiPASS C530 User's Guide

COLOR BUBBLE JET™ PRINTERFAX • SCANNER • COPIERMULTIPASS™C530/C560Desktop ManagerSoftware Guide

Chapter 1 Introduction 1-1Chapter 1IntroductionWith your MultiPASS C530/C560, the Desktop Manager software package enables you toperform a variety

Chapter 3 PC Faxing 3-49 Image ToolbarThe Image toolbar provides quick access to commands needed to make variousadjustments to an image.

Chapter 3 PC Faxing 3-50 Layout AreaThe layout area allows you to visually create and edit the features of your cover page. Thesize of the layout

Chapter 3 PC Faxing 3-51Importing a Cover Page LayoutYou can create the layout for a cover page in another application (such as Word for Windows,Pa

Chapter 3 PC Faxing 3-523. In the Select Image for New Cover Page dialog box, locate the cover page layout you want toimport and click Open.You can

Chapter 3 PC Faxing 3-53To edit text:1. On the Annotation toolbox, with the Selection tool selected, double-click the text youadded. The cursor cha

Chapter 3 PC Faxing 3-54Adding StampsYou can insert either a text or graphic image stamp on your cover page. The Desktop Managercontains a library

Chapter 3 PC Faxing 3-553. In the Open dialog box, locate the BMP file you want to add to the Stamp library and clickOpen.4. If you have multiple g

Chapter 3 PC Faxing 3-563. Click Add on the Text Stamp tab.4. In the Text Stamp Edit dialog box, type the text you want to assign to the Stamp in t

Chapter 3 PC Faxing 3-576. Click OK again in the Select Stamp dialog box to close the dialog box and save the textstamp.To insert a text stamp:1. C

Chapter 3 PC Faxing 3-58To remove an image or text stamp:1. Click Select Stamp on the Annotation menu.2. In the Select Stamp dialog box, select the

Chapter 1 Introduction 1-2Desktop Manager Features: An OverviewThis section reviews some of the features of the Desktop Manager. For detailed infor

Chapter 3 PC Faxing 3-59Setting PreferencesYou may want to set the following preferences in the Cover Page Designer to better suit yourworking need

Chapter 3 PC Faxing 3-60Adjusting Text and Variable FieldsOnce you have placed the desired text labels and variable fields into the layout area, yo

Chapter 3 PC Faxing 3-61Resizing a FieldWith the exception of the Memo field, most of the variable fields consist of a single line of text.If the v

Chapter 3 PC Faxing 3-62To change text attributes:1. In the layout area, select the labels or fields you want to change.2. Click Select Font on the

Chapter 3 PC Faxing 3-63To change text color:1. In the layout area, select the fields you want to change.2. Point to Foreground Color on the Annota

Chapter 3 PC Faxing 3-64Adjusting the Orientation of the LayoutWhen creating or editing a cover page, you may want to adjust your view of the layou

Chapter 3 PC Faxing 3-65To straighten a document:1. On the Image toolbar, click the Straighten button. 2. On the Straighten toolbar, click the Ro

Chapter 3 PC Faxing 3-66To zoom in or zoom out on the cover page:Do one of the following: On the View menu, point to Zoom, and then select the des

Chapter 3 PC Faxing 3-67To scroll through a zoomed cover page:1. Click Show Navigator on the View menu. The Navigator window opens in the right cor

Chapter 3 PC Faxing 3-68Editing a Selected Area of the LayoutWhile working with a cover page, you may need to edit the base cover page that underli

Chapter 1 Introduction 1-3 Scan an ImageThe TWAIN-compliant scan driver enables you to use the MultiPASS to scan black and white,and color documen

Chapter 3 PC Faxing 3-69Adjusting the Size of a Cover PageAdjusting the size of a cover page can be useful in planning other tasks. For example, if

Chapter 3 PC Faxing 3-702. In the Image Size dialog box, enter the dimensions of the newly sized document.3. Click OK. The document file is resized

Chapter 3 PC Faxing 3-71 Black and WhiteSelect one of the following:Binary: Images are one bit per pixel.Half Tone: Simulates the tonal range of a

Chapter 3 PC Faxing 3-72Adjusting Color and Color Level AutomaticallyYou can have the system automatically adjust the color and color level for bet

Chapter 3 PC Faxing 3-73In the Brightness and Contrast dialog box, the original cover page appears on the left of thedialog box. As you modify the

Chapter 3 PC Faxing 3-74Adjusting the Color BalanceYou can adjust the color components of a cover page by changing the level of red, green, andblue

Chapter 3 PC Faxing 3-753. In the Color Balance dialog box, move the Red, Green, and Blue sliders to the left for lesscolor, to the right for more

Chapter 3 PC Faxing 3-76To set the Black Point and White Point:1. Select the cover page or a cover page portion.2. On the Adjust menu, click Black

Chapter 3 PC Faxing 3-776. Click White Point.7. Move the pointer over the Original thumbnail. As you move the pointer over the coverpage, the white

Chapter 3 PC Faxing 3-78To blur an image:1. Select the cover page or a cover page portion.2. On the Adjust menu, select Blur.3. In the Blur dialog

Chapter 1 Introduction 1-4The MultiPASS SettingsTo customize the MultiPASS to your particular needs, you can adjust the general operation,sending,

Chapter 3 PC Faxing 3-79Sharpening an ImageYou can sharpen a cover page to increase the difference between color values of adjacent pixels,sharpeni

Chapter 3 PC Faxing 3-80Removing NoiseYou can remove noise or distortions from the cover page. The Remove Noise filter averages thecolor values of

Chapter 3 PC Faxing 3-81Removing Moire PatternsYou can remove moire patterns from a cover page. Because moire patterns are caused by theintersectio

Chapter 3 PC Faxing 3-823. In the Angle box, enter the angle of the moire lines to be removed.4. Drag the Remove Moire slider to the left to remove

Chapter 3 PC Faxing 3-832. On the Adjust menu, point to Advanced, and then click Remove JPEG Artifacts.3. In the Remove JPEG Artifacts dialog box,

Chapter 3 PC Faxing 3-84Removing Show-ThroughImage show-through is caused by patterns from the reverse side of a page showing through theoriginal i

Chapter 3 PC Faxing 3-853. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slidersensitivity according to the contras

Chapter 3 PC Faxing 3-863. In the Remove Dust dialog box, click Dark and/or Light, depending on the color of thedust.4. Drag the Threshold slider a

Chapter 3 PC Faxing 3-87Removing Scanner NoiseYou can remove distortions associated with scanned images, such as color bands and streaks.To remove

Chapter 3 PC Faxing 3-884. Drag the slider to the left to remove less noise, to the right to remove more noise.As you drag the slider, your changes

Chapter 1 Introduction 1-5Desktop Manager Software PackageThe Desktop Manager software package includes drivers and a set of utility programs which

Chapter 3 PC Faxing 3-89To add a sticky-note:1. On the Annotations toolbox, select the Sticky-Note tool and drag the cursor to draw anappropriately

Chapter 3 PC Faxing 3-90Highlighting Your Cover PageYou can add a color highlight to text or other images in your cover page. To do this, select ac

Chapter 3 PC Faxing 3-91Copying a Field or an AnnotationYou can copy a field or graphic item and paste it into another Windows application whichsup

Chapter 3 PC Faxing 3-92To open and modify a fax cover page:1. With the Cover Page Designer open, click Open on the File menu or toolbar.2. In the

Chapter 3 PC Faxing 3-93Reverting to the Last Saved VersionIf you are dissatisfied with changes that you have made to your cover page, you can disc

Chapter 3 PC Faxing 3-94Renaming a Cover PageYou can rename a cover page at any time in the Desktop Manager.To rename a cover page:1. In the Deskto

Chapter 3 PC Faxing 3-952. In the Manage Cover Page List dialog box, select the cover page you want to rename andclick Rename.3. In the Rename dial

Chapter 3 PC Faxing 3-962. In the Manage Cover Page List dialog box, select the cover page you want to delete and clickDelete.When the confirmation

Chapter 3 PC Faxing 3-97Once you set up the MultiPASS Fax profile in your e-mail application, all incoming faxes can bereceived automatically in bo

Chapter 3 PC Faxing 3-98Sending an E-mail Message as a FaxOnce you have set up MultiPASS Fax in your e-mail application, you can send an e-mailmess

Chapter 1 Introduction 1-6 MultiPASS Service (Windows NT only)The MultiPASS Service (MPService) enables and controls all the communication between

Chapter 3 PC Faxing 3-99Receiving a FaxOnce you have set up MultiPASS Fax in your e-mail application, incoming faxes areautomatically received in y

Chapter 4 Scanning 4-1Chapter 4ScanningThis chapter provides information and instructions for scanning with your MultiPASS.❑ Scanning Overvie

Chapter 4 Scanning 4-2 Reversing the Image Tone ...

Chapter 4 Scanning 4-3Scanning OverviewYou can use the MultiPASS to scan documents from the Desktop Manager, or from anyTWAIN-compliant Windo

Chapter 4 Scanning 4-4Features of the ScanGear WindowThis section provides an overview of the basics of the ScanGear window. Detailed instruc

Chapter 4 Scanning 4-5 ToolbarThe toolbar provides buttons for performing certain tasks when scanning. In circumstanceswhere a task is not p

Chapter 4 Scanning 4-6Displaying Information About the Scan DriverYou can display version and copyright information about the scan driver usi

Chapter 4 Scanning 4-7The following instructions summarize the overall procedures for scanning an image.To scan an image using the Desktop Ma

Chapter 4 Scanning 4-8Scanning From a Windows ApplicationYou can use the MultiPASS to scan documents directly into a Windows application that

Chapter 4 Scanning 4-95. Review the display of your scanned preview image. Adjust the properties of the image asnecessary.6. Replace your doc

Chapter 1 Introduction 1-7Using Your DocumentationYour MultiPASS includes the following documentation to help you learn how to use your unitquickly

Chapter 4 Scanning 4-10Setting the Scan ModeFor a preview image, you specify how your source image will be acquired. Your options includethe

Chapter 4 Scanning 4-11To set the scan mode:1. Select the Main tab.2. In the Scan Mode list, select the desired option.

Chapter 4 Scanning 4-12Setting the Scan ResolutionYou can set the resolution of a scanned image based on the selected output device. Thisreso

Chapter 4 Scanning 4-13To create a custom scan resolution:1. In the Scan Resolution list, click Custom.2. In the Custom Resolutions dialog bo

Chapter 4 Scanning 4-14Deleting a Custom ResolutionWhen you no longer need to use a custom resolution, you can delete it from the list. You c

Chapter 4 Scanning 4-15Changing a Custom ResolutionOnce you have set a custom resolution, you can change it at any time as necessary.To chang

Chapter 4 Scanning 4-16Setting PreferencesYou can select a preference that governs how your source image is scanned using the Preferencestab.

Chapter 4 Scanning 4-17To set a preference:On the Preferences tab, click the desired preference check box. You can select from the followingo

Chapter 4 Scanning 4-18 Change Monitor ProfileDifferent monitors display colors differently. ScanGear’s Color Matching enables yoursystem to

Chapter 4 Scanning 4-19To select a standard paper size:1. Select the C530 (or C560) tab.2. In the Paper Size list, select the desired option.

Chapter 1 Introduction 1-8 Stand-alone Fax ManualThis online manual describes how you use the operation panel on the MultiPASS to controlall your

Chapter 4 Scanning 4-203. In the Units list, select the unit of measure by which you want to define your custom size.4. In the Width and Leng

Chapter 4 Scanning 4-21To set a black and white option:1. Select the C530 (or C560) tab.2. In the Black & White Options list, click Thres

Chapter 4 Scanning 4-22Clearing the Preview AreaIf the preview image does not serve your purpose, you can quickly remove it from the previewa

Chapter 4 Scanning 4-23Displaying RulersTo work precisely with a preview image, you can display rulers on the top and left borders of theprev

Chapter 4 Scanning 4-24In defining the selection size, regardless of the method you select, you can maintain the currentheight and width prop

Chapter 4 Scanning 4-254. To further define the dimensions of the selected area, in the Width and Height text boxes,type the appropriate valu

Chapter 4 Scanning 4-26Mirroring an ImageBy mirroring an image, you can create an alternate version. For example, you can create analternate

Chapter 4 Scanning 4-27However, in scaling an image for the final scan, keep in mind that the values in the width andheight text boxes remain

Chapter 4 Scanning 4-28Features of the Tone TabThis section provides an overview of the Tone tab. Detailed instructions on using these featur

Chapter 4 Scanning 4-29 Tone ToolbarUsing the buttons on the toolbar, you can access settings which affect different aspects ofimage tone, a

Chapter 1 Introduction 1-9Italicized text Used to stress the importance of a word or phrase, or to refer tothe title of another guide. For example:

Chapter 4 Scanning 4-30Correcting the Image Tone AutomaticallyYou can specify that tone corrections be made automatically.To specify automati

Chapter 4 Scanning 4-31Adjusting Contrast and BrightnessYou can adjust the contrast and/or brightness of a grayscale image.To adjust the cont

Chapter 4 Scanning 4-322. If you are working with a color image, select the appropriate color channel.3. Move the Contrast and Brightness sli

Chapter 4 Scanning 4-33To adjust the gamma value of an image:1. On the Tone tab, click the Gamma button.2. If you are working with a color im

Chapter 4 Scanning 4-34Adjusting Histogram Tone LevelsYou can use a histogram tool to adjust the tone shadow for the preview image.Using the

Chapter 4 Scanning 4-35Under the histogram graph, you can slide the black, gray, and white buttons to adjust the tones.However, you cannot ed

Chapter 4 Scanning 4-36 In the appropriately labeled box, enter a tone value. Drag the appropriate arrow at the bottom of the histogram to

Chapter 4 Scanning 4-37Using Tone CurvesYou can use predefined tone curves to automatically correct the most common problems withimages: over

Chapter 4 Scanning 4-383. To automatically compensate for common problems in an image, select one of the optionsfrom the list.To return to th

Chapter 4 Scanning 4-39If you use halftone as your scan option, you can adjust both the contrast and brightness of theimage.If you use thresh

Chapter 1 Introduction 1-10Using the MultiPASS ToolbarThe MultiPASS Toolbar displays as an icon on the Windows desktop. When you click the icon(or

Chapter 4 Scanning 4-40To adjust the brightness or contrast for a black and white image:On the C530 (or C560) tab, under Black and White Opti

Chapter 5 Working With Documents 5-1Chapter 5Working With DocumentsThis chapter contains information and instructions for managing, manipulating, a

Chapter 5 Working With Documents 5-2 Scrolling Through a Multi-Page Document ... 5-17

Chapter 5 Working With Documents 5-3Managing Your Documents in the Desktop ManagerOnce you send a PC fax, receive a fax, or scan an image, the resu

Chapter 5 Working With Documents 5-4Printing a Document in the Desktop ManagerYou can print a document from any folder in the Desktop Manager.1. In

Chapter 5 Working With Documents 5-52. In the Print dialog box, specify the print options, and click OK.

Chapter 5 Working With Documents 5-6Creating a FolderTo better organize your documents in the Desktop Manager, you can create additional folders.Yo

Chapter 5 Working With Documents 5-7Moving a DocumentYou can move a document from: A system-defined folder to a user-defined folder A system-defi

Chapter 5 Working With Documents 5-8Copying a DocumentA document can be copied within the same folder, or from one folder to a different folder.Whe

Chapter 5 Working With Documents 5-9To rename a document:Do one of the following. Select the document. Then click Rename on the File menu. In the

Preface iiCopyrightThis manual is copyrighted by Canon Computer Systems, Inc. (CCSI) with all rights reserved.Under the copyright laws, this

Chapter 1 Introduction 1-11The Fax, Mail, Scan Text, Scan Photo, and Custom buttons enable you to scan a documentor image to a particular destinati

Chapter 5 Working With Documents 5-10Deleting a Document or FolderYou can delete a document or user-defined folder when it is no longer needed.When

Chapter 5 Working With Documents 5-11Restoring a Deleted Folder or DocumentIf a folder or document is in the Trash folder, you can restore it. If t

Chapter 5 Working With Documents 5-12Emptying the Trash FolderDocuments remain in the Trash folder until you move them to a user-defined folder, de

Chapter 5 Working With Documents 5-13Importing a DocumentIf you have a document residing on a disk, you can import it into a user-defined folder us

Chapter 5 Working With Documents 5-14Exporting a DocumentYou can export a document from the Desktop Manager, saving it to any specified drive anddi

Chapter 5 Working With Documents 5-15Attaching a Document to Electronic Mail (E-mail)If you have an e-mail application installed on your computer,

Chapter 5 Working With Documents 5-16Manipulating a Document in Document ViewIf you are working in Document View with documents in any folder, you

Chapter 5 Working With Documents 5-17Scrolling Through a Multi-Page DocumentYou can scroll through a multiple-page document to position yourself at

Chapter 5 Working With Documents 5-18Removing a Page from a DocumentYou can remove the current top page of a document. For example, you may want to

Chapter 5 Working With Documents 5-192. Click Split on the Edit menu or toolbar.Merging a DocumentYou can merge two documents to combine them into

Chapter 1 Introduction 1-12 Click Scan Photo to scan your document and automatically have it display in a graphicapplication (such as Adobe PhotoD

Chapter 5 Working With Documents 5-20Indexing and Searching for DocumentsThe Desktop Manager stores key information about each document it receives

Chapter 5 Working With Documents 5-21If you want to search documents by creator, owner, or keyword:1. In the Desktop Manager, set up the search ind

Chapter 5 Working With Documents 5-22To set up a document creator to the index:1. In the Desktop Manager, point to Index By on the Tools menu, and

Chapter 5 Working With Documents 5-23To change a creator:In the Edit Creator List dialog box, select the creator you want to change and click Chang

Chapter 5 Working With Documents 5-24To set up a document owner to the index:1. In the Desktop Manager, point to Index By on the Tools menu, and th

Chapter 5 Working With Documents 5-25To change an owner:In the Edit Owner List dialog box, select the owner you want to change and click Change. Ed

Chapter 5 Working With Documents 5-26To set up a document keyword to the index:1. In the Desktop Manager, point to Index By on the Tools menu, and

Chapter 5 Working With Documents 5-27To change a keyword:In the Edit Keyword List dialog box, select the keyword you want to change and click Chang

Chapter 5 Working With Documents 5-28To assign index criteria to a document:1. In the Desktop Manager, select the document to which you want to ass

Chapter 5 Working With Documents 5-29To assign a creator index entry:1. In the Manual Indexing dialog box, click Creator.2. In the Select Creator d

Chapter 1 Introduction 1-135. When the scan is complete and, if necessary, the image is accepted, do one of the following: If you clicked Fax in S

Chapter 5 Working With Documents 5-30To assign an owner index entry:1. In the Manual Indexing dialog box, click Owner.2. In the Select Owner dialog

Chapter 5 Working With Documents 5-31To assign a keyword index entry:1. In the Manual Indexing dialog box, click Keywords.2. In the Select Keyword

Chapter 5 Working With Documents 5-32Displaying the DocumentIf you want to view the document, you can do so while assigning the search criteria. Vi

Chapter 5 Working With Documents 5-33Searching Your DocumentsYou can search for a document by date and time, and the text within a document. If you

Chapter 5 Working With Documents 5-342. Click Search on the Tools menu or toolbar.3. In the Search dialog box, specify your search criteria.Select

Chapter 5 Working With Documents 5-355. In the Search Result dialog box, review the result of the search.Any documents which match the specified se

Chapter 5 Working With Documents 5-36To search documents by owner:1. In the Search dialog box, click Owner.2. In the Select Owner dialog box, selec

Chapter 5 Working With Documents 5-37To search documents by text string:1. In the Search dialog box, in the Text box, type the text by which you wa

Chapter 5 Working With Documents 5-38Specifying Which Documents to SearchYou can specify to search on the following documents: FullSearch all your

Chapter 5 Working With Documents 5-39To display a document:Do one of the following. Select the document in the list, and click Display. Double-cl

Chapter 1 Introduction 1-14Changing the Options for the Scan Buttons on the ToolbarIn the Toolbar settings, you can define certain features associa

Chapter 5 Working With Documents 5-40Redisplaying the Result of Your Last SearchThe Desktop Manager saves the result of your last search. When nece

Chapter 5 Working With Documents 5-41When you open a document for annotation, the document appears in the MultiPASS Viewer.The following instructio

Chapter 5 Working With Documents 5-42To open a document in the MultiPASS Viewer:In the Desktop Manager, do one of the following. Double-click the

Chapter 5 Working With Documents 5-43Features of the MultiPASS Viewer WindowThis section provides an overview on the basics of working with the Mul

Chapter 5 Working With Documents 5-44 Menu BarThe menu bar contains commands that enable you to perform various tasks with yourdocument. Some of t

Chapter 5 Working With Documents 5-45 Image ToolbarThe Image toolbar provides quick access to commands needed to make variousadjustments to an ima

Chapter 5 Working With Documents 5-46 Status BarThe status bar appears at the bottom of the window. It contains useful information aboutthe docume

Chapter 5 Working With Documents 5-47To adjust the size of a document:1. Click Image Size on the Adjust menu.2. In the Image Size dialog box, enter

Chapter 5 Working With Documents 5-48Adjusting the Image TypeYou can adjust the type of image for the document display.To adjust the image type:1.

Chapter 5 Working With Documents 5-49Adjusting Your View of a DocumentIn annotating a document, you may need to adjust your view of it. Among the w

Chapter 1 Introduction 1-152. In the Toolbar Settings dialog box, select the appropriate tab for the scan button whosesettings you want to change:

Chapter 5 Working With Documents 5-50Straightening a Document DisplayYou may need to straighten the document base image before you begin adding tex

Chapter 5 Working With Documents 5-51Adjusting the Display SizeThe MultiPASS Viewer provides you with different levels of magnification allowing yo

Chapter 5 Working With Documents 5-52Scrolling Through a Zoomed DocumentIf you need to work on particular aspects of a document (for example, modif

Chapter 5 Working With Documents 5-53Selecting an Area of a DocumentWhen editing the base image of a document, you may need to select the specific

Chapter 5 Working With Documents 5-54Making Image AdjustmentsAdjustment features allow you to make adjustments to the image including contrast, bri

Chapter 5 Working With Documents 5-55Adjusting Brightness and ContrastYou can adjust the brightness and contrast of a color or grayscale image.To a

Chapter 5 Working With Documents 5-563. Move the Brightness slider to the left to make the image darker, to the right to make theimage brighter.4.

Chapter 5 Working With Documents 5-573. In the Color Balance dialog box, move the Red, Green, and Blue sliders to the left for lesscolor, to the ri

Chapter 5 Working With Documents 5-58Setting the Black Point and White PointIf you are not satisfied with the results of the Auto Level or Brightne

Chapter 5 Working With Documents 5-594. Move the pointer over the Original thumbnail. As you move the pointer over the image,the black value, expre

Chapter 1 Introduction 1-16Defining the Scan Button OptionsOn the applicable tab in the Toolbar Settings dialog box, you can change the following o

Chapter 5 Working With Documents 5-60Blurring an ImageYou can blur the image to soften the edges and fields of a grainy color or grayscale image. B

Chapter 5 Working With Documents 5-61Sharpening an ImageYou can sharpen an image to increase the difference between color values of adjacent pixels

Chapter 5 Working With Documents 5-62Removing NoiseYou can remove noise or distortions from the image. The Remove Noise filter averages the colorva

Chapter 5 Working With Documents 5-63Removing Moire PatternsYou can remove moire patterns from an image. Because moire patterns are caused by thein

Chapter 5 Working With Documents 5-643. In the Angle box, enter the angle of the moire lines to be removed.4. Drag the Remove Moire slider to the l

Chapter 5 Working With Documents 5-653. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less,to the right to

Chapter 5 Working With Documents 5-66Removing Show-ThroughImage show-through is caused by patterns from the reverse side of a page showing through

Chapter 5 Working With Documents 5-673. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slidersensitivity according t

Chapter 5 Working With Documents 5-683. In the Remove Dust dialog box, click Dark and/or Light, depending on the color of thedust.4. Drag the Thres

Chapter 5 Working With Documents 5-69Removing Scanner NoiseYou can remove distortions associated with scanned images, such as color bands and strea

Chapter 1 Introduction 1-17 Save as TypeIf available on the tab, click the file format in which you want your scanned image saved,such as BMP or T

Chapter 5 Working With Documents 5-704. Drag the slider to the left to remove less noise, to the right to remove more noise.As you drag the slider,

Chapter 5 Working With Documents 5-71To add text to the document:1. Click the Annotations button on the Image palette.2. On the Annotations toolbar

Chapter 5 Working With Documents 5-72Setting Font DefaultsIn adding annotations to your document, you can use a number of different text tools. Eac

Chapter 5 Working With Documents 5-73Adding a Sticky-NoteRather than add text directly to a document, as you do with the Text tool, you can add a s

Chapter 5 Working With Documents 5-74To change the font and color:1. Select the sticky-note.2. To set font properties for the text, on the Annotati

Chapter 5 Working With Documents 5-752. In the Image Stamp tab of the Select Stamp dialog box, click Add.3. In the Open dialog box, locate the BMP

Chapter 5 Working With Documents 5-76To insert a stamp on the document:1. In the Image Stamp tab of the Select Stamp dialog box, click the graphic

Chapter 5 Working With Documents 5-774. In the Text Stamp Edit dialog box, type the text you want to assign to the Stamp in theupper box. To add a

Chapter 5 Working With Documents 5-78To insert a text stamp:1. Click Select Stamp on the Annotation menu.2. In the Select Stamp dialog box, select

Chapter 5 Working With Documents 5-79To remove an image or text stamp:1. Click Select Stamp on the Annotation menu.2. In the Select Stamp dialog bo

Chapter 1 Introduction 1-18Linking an Application for a Toolbar Scan ButtonWhen linking an application to a button, you need to know the program or

Chapter 5 Working With Documents 5-80Creating a Drawing GraphicYou can also annotate a document with one or more drawing objects that include a str

Chapter 5 Working With Documents 5-81Revising Your AnnotationsOnce you have added annotations to your document, you can revise them as needed. Fore

Chapter 5 Working With Documents 5-82Resizing the AnnotationWhen you create an annotation, you draw it to the desired size. If the original size pr

Chapter 5 Working With Documents 5-83Copying a Field or an AnnotationYou can copy a field or graphic item and paste it into another Windows applica

Chapter 5 Working With Documents 5-84Printing the DocumentYou can print a copy of the document currently open in the MultiPASS Viewer, with or with

Chapter 5 Working With Documents 5-85To print the document:1. Click Print on the File menu or toolbar.2. In the Print dialog box, specify the desir

Chapter 5 Working With Documents 5-86To preview the document before printing:1. Click Print Preview on the File menu.2. From the Print Preview wind

Chapter 5 Working With Documents 5-87Adjusting the MultiPASS Viewer Default OptionsAs you work in the MultiPASS Viewer, you can change options that

Chapter 6 Utilities 6-1Chapter 6UtilitiesThis chapter contains information and instructions on changing your MultiPASS setup optionsin the Desktop

Chapter 6 Utilities 6-2❑ Using the MultiPASS Status Monitor... 6-31

Chapter 1 Introduction 1-19Defining a Custom Paper Size1. On the applicable tab, in the Paper Size box, click Custom.2. Select the unit of measure

Chapter 6 Utilities 6-3Setting Up Fax Options in the Desktop ManagerThe Desktop Manager contains setup options that define the operation of faxing

Chapter 6 Utilities 6-4nWhen the MultiPASS is connected to your PC, we recommend that you use the Fax Setup in theDesktop Manager. Do not make your

Chapter 6 Utilities 6-5Setting Up Fax PreferencesYou can change the following options on the Preferences tab. Date FormatYou can select the format

Chapter 6 Utilities 6-6 Telephone Attached to UnitIf you have a telephone connected to your MultiPASS, select this option. When selected,you can u

Chapter 6 Utilities 6-7Setting Up Send Fax OptionsYou can change the following options on the Send Fax tab. Fax InformationYou can specify the fol

Chapter 6 Utilities 6-8 Phone LineYou can specify the dialing method the MultiPASS uses: touch tone or rotary pulse. You canalso specify any prefi

Chapter 6 Utilities 6-9Setting Up Advanced Send Fax OptionsYou can change the following options by clicking Advanced on the Send Fax tab. SpeedYou

Chapter 6 Utilities 6-10 Error Correction (ECM)You can select this option to reduce system and line errors when sending a fax. With thisoption sel

Chapter 6 Utilities 6-11 Mark Faxes WithSelect how you would like to identify the fax/phone number in the header of a fax yousend. For example, if

Chapter 6 Utilities 6-12 Paper SizeYou can select the size of the paper you are using for printing a fax. Reduce to Fit PaperYou can specify whet

Chapter 1 Introduction 1-203. Specify your changes.4. Click OK to save the changes.Click Cancel to close the Toolbar Settings dialog box without sa

Chapter 6 Utilities 6-13 DRPD ModeAutomatically switch between receiving a call either as a fax or telephone call based onthe ring tone for each t

Chapter 6 Utilities 6-14 If your MultiPASS is not ready:If you set your MultiPASS to print incoming faxes, rather than to send them to yourcompute

Chapter 6 Utilities 6-15Setting Up Advanced Receive Fax OptionsTo change the following Advanced Receive Fax options, click Advanced on the Receive

Chapter 6 Utilities 6-16 SpeedYou can set the transmission speed used to receive faxes. The higher the setting, the fasterthe fax is received. If

Chapter 6 Utilities 6-17 Ring TimeWhen your MultiPASS is set to receive both fax and telephone calls, it rings to inform youof an incoming telepho

Chapter 6 Utilities 6-18 Remote ReceiveYou select this option so that you can set the MultiPASS, from a telephone extension, toreceive a fax if an

Chapter 6 Utilities 6-19 Fax IDIf you subscribe to DRPD through your phone company, enter your name or companyname (or some other fax recipient id

Chapter 6 Utilities 6-20Assigning an Individual to a Speed Dial CodeTo assign a fax recipient to a speed dial code:1. In the Address Book list box,

Chapter 6 Utilities 6-21To print the speed dial assignment list:Click Print List.Because of the width of the columns on the list, the first and las

Chapter 6 Utilities 6-223. In the Group Dial dialog box, in the Group Name box, enter a name for the groupassignment.4. In the Speed Dial list box,

Preface iiiTrademarksCanon, BCI, BJ, Bubble Jet, MultiPASS, ScanGear, and UHQ are trademarks and SelectExchangeis a service mark of Canon In

Chapter 1 Introduction 1-21Defining the Toolbar SettingsYou can define the following options on the Toolbar Settings tab. When Scan Push Button Pr

Chapter 6 Utilities 6-23Setting Up System OptionsThe Desktop Manager contains system setup options that define certain general operations ofthe Des

Chapter 6 Utilities 6-24 Include Annotations OnYou can specify what documents you want to display, or hide, document annotations:on printed pages,

Chapter 6 Utilities 6-25Using the LauncherThe Desktop Manager Launcher enables you to display a Desktop Manager document inanother application in a

Chapter 6 Utilities 6-26To display a document in another application with the Launcher:Drag the document from a folder in the Desktop Manager onto

Chapter 6 Utilities 6-272. In the Launcher Setup dialog box, select the next Empty location in the list, and then clickEdit.3. In the Edit Launcher

Chapter 6 Utilities 6-28Modifying the Launcher SetupAs needed, you can modify the setup of the applications in the Launcher. You can: Change the s

Chapter 6 Utilities 6-294. To delete an application from the Launcher:In the Launcher Setup dialog box, select the desired application, and then cl

Chapter 6 Utilities 6-302. In the Phone dialog box, enter the phone number you want to call, or select an AddressBook entry.When you enter the phon

Chapter 6 Utilities 6-315. When the Dialing Phone dialog box displays, you are prompted to pick up the extensiontelephone receiver.6. When you have

Chapter 6 Utilities 6-32To start the Status Monitor:On the Windows desktop: Click Start, and then point to Programs. On the Programs menu,point to

Chapter 1 Introduction 1-22 Toolbar Always on TopClick to keep the Toolbar displayed on top of all applications that may appear on theWindows desk

Chapter 6 Utilities 6-33To open the Desktop Manager from the Status Monitor icon:Click Go To Manager on the Status Monitor menu.To specify the Stat

Chapter 6 Utilities 6-34Using the Status Monitor WindowThe Status Monitor window displays the status of MultiPASS activity only. You cannot use the

Chapter 6 Utilities 6-35To display the port on which the MultiPASS is connected:Click Device Information on the Status Monitor menu.To return to th

Chapter 6 Utilities 6-36 Sending FaxThis status indicates the MultiPASS is sending a fax document. The Status Monitor windowdisplays the number of

Chapter 6 Utilities 6-37Disconnecting the MultiPASSYou can disconnect the MultiPASS if you want to use the parallel port for another purpose.The Mu

Chapter 6 Utilities 6-38Restarting the MultiPASS ConnectionIf you reconnect the MultiPASS to the port and want to begin using the Desktop Manager a

Chapter 6 Utilities 6-39Removing the Desktop ManagerIf you are planning on reinstalling the MultiPASS Desktop Manager, you must first remove thecur

Chapter 6 Utilities 6-40When you remove the Desktop Manager software in Windows NT, the MultiPASS printer andfax drivers are automatically removed

Chapter 6 Utilities 6-41To remove the printer and fax drivers (Windows 98/95):1. On the Windows desktop, click Start, and then point to Settings.2.

Chapter 7 Frequently Asked Questions 7-1Chapter 7Frequently Asked QuestionsThis chapter contains information for questions you may have when operat

Chapter 1 Introduction 1-23To open the Desktop Manager:Do one of the following: On the Toolbar, click Desktop Manager. On the Toolbar, click Tool

Chapter 7 Frequently Asked Questions 7-2MultiPASS Cannot Be Initialized Is the operation panel blank?You might have a power problem. Check that th

Chapter 7 Frequently Asked Questions 7-3MultiPASS Service Cannot Be Restarted (Windows NT only) Is there a message indicating that the device is n

Chapter 7 Frequently Asked Questions 7-4Faxes Are Not Being Sent Correctly Is the operation panel blank?You might have a power problem. Check that

Chapter 7 Frequently Asked Questions 7-5 Are your faxes failing to be sent?Make sure your phone line is active and correctly connected to the Mult

Chapter 7 Frequently Asked Questions 7-6Faxes Are Not Being Received Correctly Is the operation panel blank?You might have a power problem. Check

Chapter 7 Frequently Asked Questions 7-7 Are you receiving faxes but the faxes have errors?In the Advanced Receive Fax setup options dialog box, i

Chapter 7 Frequently Asked Questions 7-8Images Are Not Scanning Properly Are you having problems scanning an image with your TWAIN-compliant Windo

Chapter 7 Frequently Asked Questions 7-9Documents Are Not Being Copied Is the operation panel blank?You might have a power problem. Check that the

Chapter 7 Frequently Asked Questions 7-10Documents Are Not Printing Correctly Is the operation panel blank?You might have a power problem. Check t

Chapter 7 Frequently Asked Questions 7-11● Desktop ManagerIn the Desktop Manager, on the Setup menu, click Fax Setup. On the Receive Fax tab, makes

Chapter 1 Introduction 1-24In the Toolbar Settings dialog box, select the Desktop Manager tab, and then select one of thefollowing: Fax SetupClick

Chapter 7 Frequently Asked Questions 7-12 Does the job not print when using DOS?The MultiPASS printer driver was designed to print documents in Wi

Chapter 7 Frequently Asked Questions 7-13Paper Is Not Loading Correctly Does paper not load into the unit?The multi-purpose tray might contain too

Chapter 7 Frequently Asked Questions 7-14The Print Quality Is Not Satisfactory Are some of the characters not printing?If characters are not print

Chapter 7 Frequently Asked Questions 7-15 Is the printing not dark enough?You might be using Draft print quality. Try setting print quality to Sta

Appendix A Fax/Phone Characters A-1Appendix AFax/Phone CharactersWhenever entering or setting up a fax or phone number in the Desktop Manager — whe

Glossary G-1GlossaryAApplicationSoftware prepared for a specific function or set of functions. Examples of an applicationprogram include wor

Glossary G-2CCentronicsAn interface standard for parallel data transmission. The interface on this unit is a Centronics-type parallel interf

Glossary G-3LLandscape orientationThe horizontal orientation of your document or image across the length of the page. The termlandscape is d

Glossary G-4Printer driverSoftware that sends printing instructions to a printer. The printer driver keeps track of theattributes of a print

Chapter 1 Introduction 1-25To show the toolbar:On the Windows taskbar, do one of the following: Select the Toolbar icon. On the displayed menu, cl

Chapter 1 Introduction 1-26Displaying Information About the ToolbarYou can display version and copyright information about the Toolbar.1. On the Wi

Chapter 2 Using the Desktop Manager 2-1Chapter 2Using the Desktop ManagerThis chapter provides an overview of the basic features of the Desktop Man

Chapter 2 Using the Desktop Manager 2-2Desktop Manager: An OverviewThe MultiPASS Desktop Manager is a full-featured Windows application that enable

Chapter 2 Using the Desktop Manager 2-3 Design your own fax cover page Define system options for the MultiPASS Complete other tasks such as phon

Chapter 2 Using the Desktop Manager 2-4Features of the Desktop Manager WindowThis section provides an overview on the basic use of the MultiPASS De

Table of Contents ivContentsChapter 1 Introduction ...

Chapter 2 Using the Desktop Manager 2-5 Menu BarThe menu bar contains the commands that enable you to perform the various DesktopManager tasks. Ma

Chapter 2 Using the Desktop Manager 2-6 You can move the action or document toolbar anywhere on the Desktop Managerworkspace to b

Chapter 2 Using the Desktop Manager 2-7 Command BarThe Command bar is located at the bottom of the work area and contains buttons thatperform key

Chapter 2 Using the Desktop Manager 2-8 Select a document in a folder, and then select a button. This method activates thecommand for the selected

Chapter 2 Using the Desktop Manager 2-9System-Defined FoldersWhen you installed the Desktop Manager, a number of system-defined folders wereautomat

Chapter 2 Using the Desktop Manager 2-10Sent Fax FolderThe Sent Fax folder contains all documents which have been successfully sent as PC faxes and

Chapter 2 Using the Desktop Manager 2-11User-Defined FoldersYou can create an unlimited number of folders for your own use in the Cabinet. You cann

Chapter 2 Using the Desktop Manager 2-12Document ViewDocument View displays each individual document as a thumbnail titled with the documentname. F

Chapter 2 Using the Desktop Manager 2-13Document View allows you to work with an individual document at the page level: scrollingpages, removing a

Chapter 2 Using the Desktop Manager 2-14The icon designates the document type as fax, scan, or modified. A modified document is adocument where the

Table of Contents vChapter 3 PC Faxing ...

Chapter 2 Using the Desktop Manager 2-15Sorting Documents in the ListYou can change the order of listed documents in both system-defined and user-d

Chapter 2 Using the Desktop Manager 2-16nWith the installation of the MultiPASS Desktop Manager, the MultiPASS Toolbar icon displayson the Windows

Chapter 3 PC Faxing 3-1Chapter 3PC FaxingThis chapter provides information and instructions for sending and receiving a fax, setting upthe Address

Chapter 3 PC Faxing 3-2❑ Designing a Fax Cover Page ...

Chapter 3 PC Faxing 3-3Faxing with Your ComputerYou can use the Desktop Manager, with your MultiPASS, to send and receive faxes. You can alsoset up

Chapter 3 PC Faxing 3-4Sending a Fax From Your Computer (PC Faxing)You can send a PC fax from any Windows application that supports document printi

Chapter 3 PC Faxing 3-5The following instructions summarize the overall procedures for sending a PC fax.To send a PC fax:1. With the document you w

Chapter 3 PC Faxing 3-63. In the Send Fax dialog box, enter the recipient for your fax. For a onetime recipient, enter the name and fax number or

Chapter 3 PC Faxing 3-74. For a onetime recipient, select Use Outside Dialing Prefix if you need to use a prefix (forexample, 9) to access an outsi

Chapter 3 PC Faxing 3-86. After completing your fax entries, process the fax as follows: To send the fax or e-mail immediately, click Send Now. T

Table of Contents viFaxing With Your E-Mail Application ...

Chapter 3 PC Faxing 3-9Specifying a Onetime RecipientYou specify a onetime recipient by entering the name and fax number or e-mail address in theFi

Chapter 3 PC Faxing 3-10Removing a Fax RecipientYou can remove a name included in the Recipients list box by clicking the name, and thenclicking Re

Chapter 3 PC Faxing 3-11Specifying a Dialing PrefixIn some office environments, you may need to enter a prefix for the fax number, which is thenumb

Chapter 3 PC Faxing 3-12Defining Send Fax OptionsThe following sections provide additional information on defining options in the Send Faxdialog bo

Chapter 3 PC Faxing 3-13Attaching a Cover PageAs desired, you can attach a cover page to your fax. The Desktop Manager contains a library ofpredefi

Chapter 3 PC Faxing 3-14Entering Fax Sender InformationTo identify yourself as the sender of the PC fax, enter your name and telephone number in th

Chapter 3 PC Faxing 3-15Including AnnotationsUsing the editing capabilities of the MultiPASS Viewer (described in Chapter 5, Working WithDocuments)

Chapter 3 PC Faxing 3-16If you entered both an e-mail address and a fax number, when you click Send Now, the SelectSend Preference dialog box appea

Chapter 3 PC Faxing 3-17The fax is sent to the Send Fax Manager for processing at the specified date and time.Holding the FaxYou can place a fax do

Chapter 3 PC Faxing 3-18nThe Hold option only applies to faxes; it does not apply to e-mail. If you specified both a faxnumber and an e-mail addres

Table of Contents viiAdjusting the Tone of the Preview Image ...

Chapter 3 PC Faxing 3-19 Revise the Sender name and phone number as necessary. Click Delete After Sending to delete the fax after it is successfu

Chapter 3 PC Faxing 3-20Receiving a FaxAll incoming faxes are received by your MultiPASS and can be uploaded to the DesktopManager for viewing, pri

Chapter 3 PC Faxing 3-21 Upload the fax to the Desktop ManagerYou can set the MultiPASS so that received faxes are automatically moved to the Desk

Chapter 3 PC Faxing 3-22When a fax is saved in MultiPASS memory, a notification message appears on the MultiPASSLCD display.To move received faxes

Chapter 3 PC Faxing 3-23To display the Fax Log:1. In the Desktop Manager, click Fax Log on the Tools menu or toolbar.2. To display details and log

Chapter 3 PC Faxing 3-24To print the Fax Log:1. In the Fax Log dialog box, click Print.2. In the Print dialog box, specify the desired print option

Chapter 3 PC Faxing 3-25To delete an entry in the Fax Log:1. Select the entry you want to delete.2. Click Delete.To close the Fax Log:Click OK.Work

Chapter 3 PC Faxing 3-26To display the Send Fax Manager:1. In the Desktop Manager, click Send Fax Manager on the Tools menu or toolbar.2. On the Wi

Chapter 3 PC Faxing 3-27 Menu BarThe menu bar contains the commands that enable you to perform the various Send FaxManager tasks. Many of the comm

Chapter 3 PC Faxing 3-28Job StatusOne of the following statuses is assigned to each job in the Send Fax Manager. ActiveThe active job is the job c

Table of Contents viiiScrolling Through a Multi-Page Document ... 5-17Remo

Chapter 3 PC Faxing 3-29 On HoldA held job is a PC fax you chose to place on hold, rather than send it immediately. FailedA job receives a Failed

Chapter 3 PC Faxing 3-30Sending a Held or Stopped PC FaxAt your convenience, you can send any held or stopped PC fax job that remains in the Send F

Chapter 3 PC Faxing 3-31Viewing a JobDocuments in the Send Fax Manager can be viewed, but not edited or saved.To view a document:Do one of the foll

Chapter 3 PC Faxing 3-32Setting Up the Address BookSetting up an Address Book creates an easily accessible list of names, fax and phone numbers,and

Chapter 3 PC Faxing 3-33Address Book entries are listed with the information you entered for each contact, such as firstand last name and fax numbe

Chapter 3 PC Faxing 3-34Sorting the Address BookYou can sort the entries in the Address Book in the order most convenient for you. To do so,select

Chapter 3 PC Faxing 3-35

Chapter 3 PC Faxing 3-362. In the Individual Entry dialog box, enter or change the following information: First name, last name Phone number, fax

Chapter 3 PC Faxing 3-37Entering Fax Numbers and Phone NumbersWhen you enter a fax or phone number, you use the actual numeric characters plus any

Chapter 3 PC Faxing 3-38To add or edit a group entry:1. With the Address Book open, select the command to add or edit a group entry: To add a new

Table of Contents ixSetting Up System Options ...

Chapter 3 PC Faxing 3-394. Repeat step 3 for each individual or group you want to add to this group.5. To remove an entry from the group, select th

Chapter 3 PC Faxing 3-40Deleting an Address Book EntryWhen an entry in your Address Book is no longer needed, you can delete it in order to keepyou

Chapter 3 PC Faxing 3-41Any ASCII text file containing information that is separated by a comma or tab can be importedinto the Desktop Manager Addr

Chapter 3 PC Faxing 3-42In addition, if the file fields in the address book that you want to import are in a different order,you can change the ord

Chapter 3 PC Faxing 3-432. In the Import Address Book dialog box, specify the location of the file to be imported andselect the file type — .CSV fi

Chapter 3 PC Faxing 3-44Exporting the Address BookAddress Book information can only be exported for individual entries. Group addresses cannotbe ex

Chapter 3 PC Faxing 3-453. In the Export Address Book dialog box, select how you want to export the address book, asa .CSV file or as a .TXT file,

Chapter 3 PC Faxing 3-46Designing a Fax Cover PageIn addition to the set of predefined fax cover pages that are automatically installed into yoursy

Chapter 3 PC Faxing 3-47Using the Cover Page DesignerThis section provides an overview on the basics for using the Cover Page Designer. Detailedins

Chapter 3 PC Faxing 3-48 Menu BarThe menu bar contains commands that allow you to create, edit, and print your fax coverpage. Many commands can al