Canon LaserBase MF3240 User Manual

ENGBasic GuidePlease read this guide before operating this equipment.After you finish reading this guide, store it in a safe place for future referenc

ixWhat Can I Do with This Machine?12 Machine Settings...12-1Machine Settings ...

11-8TroubleshootingLOAD CORRECT PAPER The size of the paper in the paper cassette or multi-purpose feeder is different from that of the paper specifie

11-9TroubleshootingLOST IMAGE* The data in memory was lost when the machine was turned on.The error is automatically released after two seconds, and t

11-10Troubleshooting*MF3240 OnlyPAPER JAM Paper jams have occured in the machine.Clear the paper jam (See “Clearing Paper Jams,” on p. 11-1) and reloa

11-11TroubleshootingFacsimile (MF3240 Only)Message Description ActionALREADY REGISTERED The same recipient was entered twice.Select a different recipi

11-12TroubleshootingMEMORY FULL – The memory becomes full during sending or receiv-ing the fax.– The number of fax jobs that can be stored in memory r

11-13TroubleshootingNOT REGISTERED No recipient is registered in the selected speed dialing key or code.Select a registered key or code. For more info

11-14TroubleshootingPrinterMessage Description ActionPRINTER DATA ERRORCHECK PRINTERThe data from the PC was not printed.Check if the software is inst

11-15TroubleshootingError Codes (MF3240 Only)An error code is a four-digit code displayed on the LCD or in the bottom row of a TX Result Report or an

11-16TroubleshootingIf You Cannot Solve a ProblemIf you cannot solve the problem after having referred to the information in this chapter, contact you

12-1Machine SettingsMachine SettingsMachine SettingsYou can adjust the machine settings from the Setting Menu to customize the way the machine works.

xWhat Can I Do with This Machine?How to Use This GuideSymbols Used in This ManualThe following symbols are used throughout the manuals for the machine

12-2Machine Settings3 Press [ ] or [ ] to select <LIST PRINT>, then press [OK].4 Press [ ] or [ ] to select <USER’S DATA LIST>, then press

12-3Machine SettingsAccessing the Setting Menu1 Press [Additional Functions].2 Press [ ] or [ ] to select the menu you want to access, then press [OK]

12-4Machine Settings3 Press [ ] or [ ] to select a submenu, then press [OK].4 To register the settings or go to a submenu item, press [OK].5 When fini

12-5Machine SettingsSetting MenuNOTE– Depending on the country of purchase, some settings may not be available.– The menus described in this section a

12-6Machine Settings*MF3240 Only5 AUDIBLE TONES* Sets volumes for machine beeps in four levels.–MID–HIGH–OFF–LOWCALLING TONE Sets the calling volume.E

12-7Machine Settings*MF3240 OnlyTIMER SETTINGSSetting Item Description1 AUTO SLEEP Sets auto sleep mode when the machine remains idle for a certain pe

12-8Machine SettingsIMAGE QUALITY Sets the default image quality for faxing.–STANDARD–FINE–PHOTO– SUPER FINEAUTO REDIAL Sets whether to redial automat

12-9Machine Settings3 RX SETTINGS Sets the reception functions.INCOMING RING Sets whether the telephone rings when it receives a voice call, enabling

12-10Machine SettingsRX TERMINAL ID Sets whether to insert the machine’s fax number and the sender information on received faxes.–OFF–ONRX RESTRICTION

12-11Machine SettingsBROADCAST (MF3240 Only)Setting Item DescriptionBROADCAST Registers destinations for broadcasting.ADDRESS BOOK SET. (MF3240 Only)S

xiWhat Can I Do with This Machine?Illustrations Used in This ManualUnless otherwise mentioned, illustrations used in this manual are those taken from

12-12Machine SettingsREPORT SETTINGS (MF3240 Only)Setting Item Description1 SETTINGS Sets the report functions. (See Chapter 4, “Reports and Lists (MF

13-1AppendixAppendixSpecificationsGeneral● Type Personal Desktop● Power Source 220-240V, 50/60 Hz (Power requirements differ depending on the country

13-2Appendix● Dimensions 449 mm (W) × 487 mm (D) × 369 mm (H)(with the paper cassette attached)449 mm (W) × 539 mm (D) × 369 mm (H)(with the paper ca

13-3Appendix\Copier● Scanning Resolution Text mode: 600 dpi × 400 dpiPhoto mode, Text/Photo mode: 600 dpi × 600 dpi● Printing Resolution 600 dpi × 600

13-4AppendixFacsimile (MF3240 Only)● Applicable Line Public Switched Telephone Network (PSTN)*1● Compatibility G3● Data Compression SchemesMH, MR, MMR

13-5Appendix*1The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions.*

13-6AppendixIndexA[Additional Functions] key 1-4[Address Book] key 1-6ADDRESS BOOK SET. 12-3, 12-11BBROADCAST 12-3, 12-11CCHANGE TONER message 10-5Cle

13-7AppendixGGroup dialing 4-6Adding destination 4-23Changing name 4-26Deleting destination 4-24Deleting group 4-28Registering 4-21Using 4-30H[Hook] k

13-8AppendixS[SCAN] key 1-3Scan settingsCopying 6-3Faxes 4-3Scanning 8-1Selecting the paper output area 3-10Sending faxes 4-1Setting paper size and ty

CANON INC.30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, JapanCANON U.S.A., INC.One Canon Plaza, Lake Success, NY 11042, U.S.A.CANON CANADA INC.6

xiiWhat Can I Do with This Machine?Legal NoticesTrademarksCanon, the Canon logo, and LaserBase are trademarks of Canon Inc.All other product and brand

1-1Before Using the MachineBefore Using the MachineMachine ComponentsA Platen glass coverOpen this cover when placing a document on the platen glass.B

1-2Before Using the MachineH* Telephone line jackConnect the telephone cable.I* External device jackConnect an external device.J USB portConnect the U

1-3Before Using the MachineOperation PanelMain Operation Panel● MF3240A Processing/Data indicatorFlashes during sending or receiving faxes. Lights whe

1-4Before Using the MachineL[Tone] keyPress to switch from rotary pulse to tone dialing.M [Collate/2 on 1] keyPress to collate copies, or press to set

1-5Before Using the Machine● MF3220A Processing/Data indicatorLights when the machine has waiting jobs.B [COPY] keyPress to switch to Copy mode.C [SCA

1-6Before Using the MachineFacsimile Operation Panel (MF3240 Only)A One-Touch Speed Dial keysPress to use one-touch speed dialing (Pre-registered freq

iManuals for the Machine● Machine Set-Up● Software InstallationStarter Guide● Basic Features● Maintenance● Machine Settings● SpecificationsBasic Guide

1-7Before Using the MachineLCD (Standby Mode)Fax Mode* (MF3240 Only)A Date & TimeB Receive modeC Image quality* MF3240 OnlyCopy ModeAZoom ratioB P

1-8Before Using the MachineToner CartridgeThe lifetime of the Canon Genuine toner cartridge used in this machine is approximately 2,500 pages. The pag

1-9Before Using the MachineMaintaining the Toner Cartridge● Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The ma

1-10Before Using the MachineTimer SettingsSetting Sleep ModeWhen the machine remains idle for a certain period of time, it automatically enters Sleep

1-11Before Using the Machine4 Press [ ] or [ ] to select <ON>, then press [OK].5 Press [ ] or [ ] to select the desired interval, then press [OK

1-12Before Using the MachineNOTE– To resume normal mode from Sleep mode, press [Energy Saver] on the operation panel.– To enter Sleep mode manually, p

1-13Before Using the MachineSetting Daylight Saving Time (MF3240 Only)In some countries or areas, time is advanced throughout the summer season. This

2-1Document HandlingDocument HandlingDocument Requirements* When copying a transparent document such as tracing paper or transparencies, use a piece o

2-2Document HandlingScanning AreaMake sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margi

2-3Document HandlingLoading Documents1 Lift up the platen glass cover.2 Place your document face down.

iiWhat Can I Do with This Machine?What Can I Do with This Machine?Fax Features (MF3240 Only)Specify a recipient with a single keyOne-Touch Speed Diali

2-4Document Handling3 Align the document with the appropriate paper size marks.If your document does not match any of the paper size marks, align the

3-1Print MediaPrint MediaPaper RequirementsNOTEThe default paper size is A4. If you use a different paper size, you must change the paper size setting

3-2Print MediaPrintable AreaThe shaded area indicates the approximate printable area of A4-size paper and envelope.5 mm 5 mm5 mm5 mm

3-3Print MediaPaper Guidelines● To prevent paper jams, do not use any of the following:– Wrinkled or creased paper– Curled or rolled paper– Coated pap

3-4Print MediaLoading PaperTo load paper in the paper cassette, see “Set Up the Paper Cassette and Load Paper,” in the Starter Guide.Into the Multi-Pu

3-5Print Media2 When setting a paper, insert the paper into the multi-purpose feeder with the print side up.NOTEWhen you load paper with a logo on, po

3-6Print Media3 Specify the size and the type of the paper you load.For details on how to specify the paper size and type, see “Setting Paper Size and

3-7Print MediaSetting Paper Size and TypeThe default setting is <A4> and <PLAIN PAPER>. When you place other sizes and/or types of paper,

3-8Print Media3 Press [ ] or [ ] to select <PAPER SETTINGS>, then press [OK].4 Press [ ] or [ ] to select <CASSETTE> or <MP TRAY>, t

3-9Print Media7 Press [ ] or [ ] to select <CASSETTE> or <MP TRAY>, then press [OK].8 Press [ ] or [ ] to select <PAPER TYPE>, then

iiiWhat Can I Do with This Machine?Fax Features (continued)Fas (continued)Send a fax to multiple recipientsBroadcasting→ Advanced GuideReceive faxes i

3-10Print MediaSelecting the Paper Output AreaOpen the face up cover located on back side of the unit for face up paper output, or close the face up c

3-11Print MediaPaper Type and Paper Output AreaSelect the suitable paper output area depending on the paper type and your purpose.Paper Type Paper Out

3-12Print MediaFace Down Paper Output AreaThe paper is delivered with the printed side down on the output tray. Paper is stacked in printed order. 1 C

3-13Print MediaFace Up Paper Output AreaThe paper is delivered with the printed side up from the face up paper output area at the rear of the machine.

4-1Sending Faxes (MF3240 Only)Sending Faxes (MF3240 Only)Follow this procedure to send a fax.Set a Document Enter the Fax ModePlace the document on th

4-2Sending Faxes (MF3240 Only)Enter the Fax Number Send the DocumentDial the recipient’s fax number with the numeric keys.Press [Start]. After all sca

4-3Sending Faxes (MF3240 Only)Scan SettingsYou can adjust the image quality and density of the document you send. The higher image quality you set, th

4-4Sending Faxes (MF3240 Only)3 Press [ ] or [ ] to select the resolution, then press [OK].<STANDARD> for most text-only documents. (200 × 100 d

4-5Sending Faxes (MF3240 Only)Density1 Press [FAX].2 Press [Density].3 Press [ ] or [ ] to adjust the density, then press [OK].[ ]: to make light docu

4-6Sending Faxes (MF3240 Only)Speed DialingSpeed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following

ivWhat Can I Do with This Machine?Copy FeaturesSelect a scan mode depending on the type of imageImage Quality→ p. 6-3Adjust the density level of scann

4-7Sending Faxes (MF3240 Only)● Registering One-Touch Speed Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.&g

4-8Sending Faxes (MF3240 Only)5 Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK].6 Enter the f

4-9Sending Faxes (MF3240 Only)● Editing One-Touch Speed Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>,

4-10Sending Faxes (MF3240 Only)5 Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it.To delete the entire name, press a

4-11Sending Faxes (MF3240 Only)7 Press [ ] repeatedly to go to the wrong number, then press [Clear] to delete it.To delete all numbers, press and hold

4-12Sending Faxes (MF3240 Only)● Deleting One-Touch Speed Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>

4-13Sending Faxes (MF3240 Only)5 Press [OK].6 Press and hold [Clear] to delete all numbers, then press [OK].NOTEWhen deleting all numbers, the registe

4-14Sending Faxes (MF3240 Only)● Registering Coded Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then

4-15Sending Faxes (MF3240 Only)5 Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK].6 Enter the

4-16Sending Faxes (MF3240 Only)● Editing Coded Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then pres

vWhat Can I Do with This Machine?Printer FeatureScanner FeaturePC Fax Feature (MF3240 Only)Print a document from a PCPrinting→ Software GuideSpecify d

4-17Sending Faxes (MF3240 Only)5 Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it.To delete the entire name, press a

4-18Sending Faxes (MF3240 Only)7 Press [ ] repeatedly to go to the wrong number, then press [Clear] to delete it.To delete all numbers, press and hold

4-19Sending Faxes (MF3240 Only)● Deleting Coded Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then pre

4-20Sending Faxes (MF3240 Only)5 Press [OK].6 Press and hold [Clear] to delete all numbers, then press [OK].NOTEWhen deleting all numbers, the registe

4-21Sending Faxes (MF3240 Only)● Registering Group Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then

4-22Sending Faxes (MF3240 Only)5 Enter the group name (max. 20 characters, including spaces) with the numeric keys, then press [OK].6 Select the speed

4-23Sending Faxes (MF3240 Only)● Adding New Destination to Group1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>,

4-24Sending Faxes (MF3240 Only)● Deleting Destination from Group1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>,

4-25Sending Faxes (MF3240 Only)6 Press [ ] or [ ] to display the speed dial number you want to delete from the group.7 Press [Clear].8 Repeat steps 6

5-2Receiving Faxes (MF3240 Only)Select the Receive Mode Exit the Setting MenuSelect receive mode with [] or [], then press [OK].<FaxOnly>: Answe

viWhat Can I Do with This Machine?ContentsManuals for the Machine...iWhat Can I Do with

6-1CopyingCopyingFollow this procedure to make a copy.For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Guide.Se

6-2CopyingEnter the Copy Quantity Start CopyingEnter the copy quantity (1 to 99) with the numeric key.Press [Start].What if...● You enter a wrong numb

6-3CopyingScan SettingsBefore pressing [Start] to begin copying, you can adjust scan settings to better suit the document to be scanned. These setting

6-4CopyingDensityYou can adjust the density to the most appropriate level for the document either automatically or manually.● Adjusting Automatically1

6-5Copying● Adjusting Manually1 Press [Density] until the manual mode appears.2 Press [ ] or [ ] to adjust the copy density, then press [OK].[ ]: to m

6-6CopyingZoom Ratio● Preset ZoomYou can enlarge or reduce documents from one standard paper size to another.1 Press [Enlarge/Reduce].2 Press [ ] or [

6-7Copying● Zoom DesignationYou can reduce or enlarge images by any copy ratio, in 1 % increments. The available copy ratios are from 50 % to 200 %.1

7-1PrintingPrintingFollow this procedure to print a document from your computer.Make sure that the printer driver is installed.For details on printing

7-2PrintingAdjust Preferences Print the DocumentClick [Preferences] or [Properties] to open the dialog box. After finished, click [OK].Click [Print] o

8-1ScanningScanningFollow this procedure to scan a document to your computer.Make sure that the scanner driver is installed.For details on scanning fe

viiWhat Can I Do with This Machine?Timer Settings...1-10Setting Sleep Mode ..

8-2ScanningStart ScanningPress [Start]. The scanned data is transmitted to your computer and processed by the scan application. For more information o

9-1PC Faxing (MF3240 Only)PC Faxing (MF3240 Only)Follow this procedure to send a fax from your computer.Make sure that the fax driver is installed.For

9-2PC Faxing (MF3240 Only)Set the Destination Send the DocumentSpecify the name and fax number in [Sending Settings], then click [Add to Recipient Lis

10-1MaintenanceMaintenanceCleaning the MachineNote the following before cleaning your machine:– Make sure no document is stored in memory, then discon

10-2MaintenanceInteriorClean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside.1 Disconnect the po

10-3Maintenance5 Insert the toner cartridge into the machine as far as it will go.Hold the toner cartridge and align the protrusions (A) on both sides

10-4MaintenanceScanning areaKeep the scanning area clean to avoid dirty copies or faxes to be sent.1 Open the platen glass cover.2 Clean the platen gl

10-5Maintenance Replacing the Toner CartridgeOn MF3240, when the LCD displays <OUT OF TONER/CHANGE TONER>, redistribute toner in the toner cart

10-6Maintenance5 Close the front cover.CAUTIONBe careful not to get your fingers caught.Replacing the Toner Cartridge with a New One1 Open the front c

10-7Maintenance3 Remove the new toner cartridge from the protective bag.NOTESave the protective bag. You may need it later when you remove the toner c

viiiWhat Can I Do with This Machine?5 Receiving Faxes (MF3240 Only)...5-16 Copying ...

10-8Maintenance6 Insert the toner cartridge into the machine as far as it will go.Hold the toner cartridge and align the protrusions (A) on both sides

10-9MaintenanceTransporting the MachineFollow this procedure to avoid vibration damage to the machine when transporting it over a long distance.1 Disc

10-10Maintenance6 Remove the extension cover from the machine.7 Detach the paper cassette extension from the paper cassette.8 Insert the paper cassett

11-1TroubleshootingTroubleshootingClearing Paper JamsWhen a jam occurs inside the machine, the paper jam message appears on the LCD display.When <P

11-2TroubleshootingCAUTION– Remove watches and any bracelets or rings when touching the inside of the machine. These items might be damaged if they co

11-3Troubleshooting4 Hold both sides of the jammed paper and carefully move it inward, then gently pull it out.CAUTION– When removing jammed paper, ta

11-4Troubleshooting– Do not pull the jammed paper upward. The toner on the paper will stain the machine and cause a permanent reduction in print quali

11-5Troubleshooting10 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow.– When feeding paper from the paper cas

11-6Troubleshooting14 Insert the toner cartridge into the machine as far as it will go.Hold the toner cartridge and align the protrusions (A) on both

11-7TroubleshootingLCD MessagesSee the table below when the LCD displays error messages.CommonMessage Description ActionCHANGE REG’D SIZE* When the ma