Canon Fax-L400 User Manual

Please read this guide before operating this equipment.After you finish reading this guide, store it in a safe place for future reference. ENGHT1-2226

1-3 One-touch Panel Opened1 One-touch Speed Dialling KeysThe keys marked 17 to 30 can be used to dial fax/telephone numbers pre-registered. To dial u

1-40 D.T. KeyPress to confirm the dial tone when dialling or registering a telephone number.A Tone/+ KeyEnters a plus sign in a fax number only when r

2-1Registering Information2To customize the machine to your particular needs, you can adjust the general operation, sending, receiving,printing, syste

2-2 Entering Letters1Press T to switch to letter mode (:A) or (:a).Ex:2Press the numeric key that contains the letter you want.Ex:• Press repeatedly

2-3 Entering Numbers1Press T to switch to number mode (:1).Ex:2Press the numeric key.Ex:• Press Function → Space to enter a space and move the cursor

2-4What is Sender Information?When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number,and the date

Entering the Date and Time1Press Additional Functions.2Use 4 (–) or e (+) to select 7.TIMER SETTINGS.3Press OK twice.The date and time currently set f

Registering Your Fax/Telephone Number and Name1Press Additional Functions.2 Use 4 (–) or e (+) to select 4.FAX SETTINGS → press OK four times.→ Ex:3Us

2-7Printing a List to Check Information Registered inYour MachineYou can print the USER’S DATA LIST to check the sender information and current settin

2-8Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of yourtelephone line type, check with y

iYour machine includes the following documentation. This documentation has been designed so that you caneasily use your machine to suit your particula

2-9A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through aPBX or other telephone switching system,

2-10❚ If you selected HOOKING in step 5:6Press OK.7Press Stop/Reset to return to standby display.❚ If you selected PREFIX in step 5:6Press OK.7Use the

3-1Speed Dialling3Speed dialling allows you to simplify dialling procedures by registering a fax/telephone number(s) and nameunder a one-touch speed d

3-2Registering Numbers for One-touch Speed Dialling1Press Additional Functions.2Use 4 (–) or e (+) to select 5.ADD. REGISTRATION→ press OK twice.→ Ex:

3-3Speed Dialling3Changing/Deleting a One-touch Speed Dialling Entry1Follow the steps 1 to 2 of “Registering Numbers for One-touch Speed Dialling”. (→

3-4Registering Numbers for Coded Speed Dialling1Press Additional Functions.2Use 4 (–) or e (+) to select 5.ADD. REGISTRATION→ press OK.→ 3Use 4 (–) or

7Press OK.Ex:• To continue registering other coded speed dialling codes, repeat the procedure from step 4.8Press Stop/Reset to return to standby displ

❚ To change a coded speed dialling entry:4Press Function→ Clear to delete the previous entry → enter the new fax/telephone number→ press OK twice.Ex:→

Creating Groups1Press Additional Functions.2Use 4 (–) or e (+) to select 5.ADD. REGISTRATION→ press OK.→ 3Use 4 (–) or e (+) to select 3.GROUP DIAL→ p

3-85Enter the one-touch and/or coded speed dialling numbers you want to register in the group.• You can not register numbers in groups that have not b

iiSuper G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34standard 33.6Kbps* modems. Super G3 High Speed Fax machi

3-9Speed Dialling3You can print lists of fax/telephone numbers registered for speed dialling. Keep these lists near your machine soyou can refer to th

3-10Samples of the lists are shown below. One-touch List Coded Dial List 03/12 2002 17:04 FAX 123 4567 CANON

3-11 Group Dial ListCancelling the Printout ListYou can cancel printing lists even after performing the printing procedure.1 Press Additional Functio

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4-1Sending Faxes4Documents You Can FaxFor information on the types of documents you can fax, their requirements, and details on loading documents → Us

4-21Press FAX→ Fax Resolution to select the resolution.Ex:• You can select the following resolution by pressing Fax Resolution repeatedly.- STANDARDSu

4-3Setting the Scanning DensityYou can adjust the lightness/darkness of the document pages before you scan for sending.1Press Exposure to select the s

4-4Regular DiallingDial a fax number by using the numeric keys, just like dialling a telephone number. Ex:• If you enter the wrong number, press Stop/

4-5One-touch Speed DiallingDial a fax number by pressing the one-touch speed dialling key (01 to 30) to which the number is assigned.Ex:Ex:• The numbe

4-6Coded Speed DiallingDial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) to which the number is assigned.Ex:Ex:• The

iiiChapter 1: IntroductionCustomer Support ...1-1Ope

4-7Sending Faxes4❚ To enter a group registered under a coded speed dialling code:Press Coded Dial → use the numeric keys to enter the two-digit code a

4-8Memory SendingThe machine begins calling the other party and transmitting the information after all documents are scanned intothe memory.Since the

4-9Sending Faxes44Press Start to begin scanning for sending.• The machine begins calling the other party after all documents are scanned into the memo

4-106Dial the other party’s fax number.Ex:• For dialling methods → p. 4-3.• If you make a mistake, press 4 (–), or press Function → Delete to delete t

4-11Sending Faxes4Cancelling Memory Sending While documents are being scanned using the ADF1Press Stop/Reset → OK.• Scanning is cancelled. After all

4-12There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these twomethods.Manual RediallingPress Red

4-13Sending a Document to More Than One DestinationThis feature allows you to scan a document once and send it to several destinations. You can send t

4-14❚ Regular dialling:Use the numeric keys to enter the fax number → press OK.Ex:• If you make a mistake, press 4 (–), or press Function → Delete to

4-15You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending.By using this feature, you can ta

4-16You can check the status of sending or receiving fax, or sending reservation.Confirming Transmission StatusThe sending or receiving status can be

ivSending Methods ...4-8Memory Sending ...

4-17Confirming Sending Result and ReservationThe sending results and reservations can be confirmed using the following method:1Press System Monitor wh

4-18• If there are no documents stored in memory, the machine will return to standby mode when you selectMemory Reference.Printing a List of Documents

4-19Resending a Document in MemoryYou can resend documents that are stored in memory. The machine stores faxes that are received but not printedbecaus

4-20Printing a Document in Memory1Press Function→ Memory Reference.2Use 4 (–) or e (+) to select 3.PRINT DOCUMENT→ press OK.→ Ex:3Use 4 (–) or e (+) t

4-21Deleting a Document from Memory1Press Function→ Memory Reference.2Use 4 (–) or e (+) to select 4.DELETE DOCUMENT→ press OK.→ Ex:3Use 4 (–) or e (+

4-22

5-1Receiving Faxes5The machine provides you with several modes for receiving faxes. Once you have decided which mode issuitable for your needs, set th

5-2The setting of the receive mode can be changed if necessary.1Press Receive Mode until the mode you want appears.Ex:• You can select from the follow

5-3Setting the Options for FaxTel ModeWhen selecting FaxTel mode, the following options can be set.• Adjust the time the machine takes to check whethe

5-41Press Additional Functions.2Use 4 (–) or e (+) to select 4.FAX SETTINGS→ press OK.→ 3Use 4 (–) or e (+) to select 4.RX SETTINGS→ press OK.→ 4Use 4

vChapter 7: Special FeaturesSpecial Dialling...

5-5Receiving Faxes5In Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manuallyactivate reception of fa

Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing othertasks.If you receive a fax while you ar

6-1Using Polling6Polling means one fax machine calls another fax machine and requests that the other fax machine send a document that it is holding. U

6-2Follow this procedure to poll another fax machine to receive the document that it is holding. This procedure startspolling the other fax machine im

6-3This section shows you how to set up your machine to store and hold a document until it is polled by another faxmachine to send it.Before You Can B

6-46Enter a file name for the polling box (up to 24 characters including spaces) using thenumeric keys → press OK.Ex:→ • If you are unsure how to ente

6-5Using Polling6Scanning a Document into the Memory for PollingSendingFollow this procedure to scan a document into a polling box. The document remai

6-6Changing the Polling Box SettingsFollow this procedure to change the settings of the polling box setup file.1Press Additional Functions. 2Use 4 (–)

Deleting a Polling BoxFollow this procedure to delete a polling box.• You can not delete a polling box if the polling box is holding a document for po

6-8

viPlease read the following list of symbols, terms, and abbreviations used in this guide.• Indicates a warning concerning operations that may lead to

7-17Special FeaturesThis section explains special dialling features, such as dialling through a switchboard, dialling an overseasnumber, and switching

7-25Use the numeric keys to dial the country code, the area code, and the fax/telephone numberof the other party.Ex:• If you enter the wrong number, p

7-3Switching Temporarily to Tone DiallingMany information services for banks, airline reservations, hotel reservations, etc., require tone dialling fo

7-4Confirming a Dial Tone** This feature is only available for some countries.This feature allows you to set your machine to listen for and detect a d

7-5By enabling this feature, you can prevent unauthorised use of your machine to make calls.You can make calls or send faxes if your telephone is conn

7-6Cancelling Restriction of Your MachineFollow this procedure to cancel restriction of your machine.1Follow steps 1 to 4 of “Enabling Restriction of

8-18Reports and ListsThe table below shows the reports and lists that can be printed from your machine. Refer to the pages indicatedfor more details.•

8-2The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you wantto print an ACTIVITY REPORT before it

8-3The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To change this setting → p. 10-5.If you se

8-4MULTI TX/RX (Transaction) REPORTIf the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one below, will

1-1Introduction1Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problemwith the machine’s op

1-23 Coded Dial KeyPress Coded Dial, followed by a two-digit code to dial the telephone number registered for coded speeddialling.4 Redial/Pause KeyRe