Canon Image Runner iRC1028i Specifications

ENGENGBasic Operation GuidePlease read this guide before operating this product.After you finish reading this guide, store it in a safe place for futu

viiiWhat Can I Do with This Machine?Specify a recipient with its scan settingsFavorites Buttons→ p. 4-25Redial when the line is busyAutomatic Redialin

4-17Sending DocumentsUsing Coded Dial CodesYou can specify up to 177 destinations using coded dial codes.NOTE– To use this feature, you must register

4-18Sending Documents4 Enter the desired three-digit code (000 to 176) with the numeric keys.If you entered a wrong code, press [Clear], then try agai

4-19Sending DocumentsUsing Group AddressesNOTE– To use this feature, you must register destinations in a group address beforehand. (See “Storing/Editi

4-20Sending Documents4 Adjust any necessary settings for your document.For details, see “Scan Settings,” on p. 4-3.5 Press [Start].When you set the do

4-21Sending DocumentsUsing Address Book Key[Address Book] search enables you to search for a recipient registered in the machine. This is useful when

4-22Sending Documents3 Press [Address Book].If no recipient is registered in Address Book, <NOT REGISTERED> is displayed.4 Press [ ] or [ ] to s

4-23Sending Documents5 Enter the first letter of the recipient’s name or the first part of the fax number/address with the numeric keys.For example, i

4-24Sending Documents7 When the recipient’s name is displayed, press [OK].If you specify an e-mail, I-fax, or file server address, you can enter the o

4-25Sending DocumentsUsing Favorites ButtonsNOTE– To use this feature, you must register destinations in favorites buttons beforehand. (See Chapter 1,

4-26Sending Documents4 Adjust any necessary settings for your document.For details, see “Scan Settings,” on p. 4-3.5 Press [Start].When you set the do

ixWhat Can I Do with This Machine?Copy FeaturesRecall the last three sending jobsJob Recall→ Advanced Operation GuideForward received fax documentsFor

4-27Sending DocumentsStoring/Editing Address BookThe Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The

4-28Sending Documents● Registering Fax Numbers1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].3

4-29Sending Documents6 Confirm that <NAME> is displayed, then press [OK].7 Enter the destination name (max. 16 letters, including spaces) with t

4-30Sending Documents9 Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK].If you

4-31Sending Documents12 Confirm that <ECM> is displayed, then press [OK].13 Press [ ] or [ ] to select <ON> to reduce system and line erro

4-32Sending Documents16 Confirm that <INTERNATIONAL> is displayed, then press [OK].17 Press [ ] or [ ] to select the most effective transmission

4-33Sending Documents● Registering E-Mail/I-Fax Addresses1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then p

4-34Sending Documents6 Confirm that <NAME> is displayed, then press [OK].7 Enter the destination name (max. 16 letters, including spaces) with t

4-35Sending Documents● Editing One-Touch Keys/Coded Dial Codes1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, t

4-36Sending Documents5 Confirm that <NAME> is displayed, then press [OK].6 Press [ ] repeatedly to go back to the character you want to change,

xWhat Can I Do with This Machine?Enlarge or reduce copied imagesZoom Ratio→ p. 6-6Sort copies by page orderCollate Copying→ Advanced Operation GuideMa

4-37Sending Documents8 Confirm that <TEL NUMBER ENTRY>, <E-MAIL ADDRESS>, or <I-FAX ADDRESS> is displayed, then press [OK].9 Go back

4-38Sending Documents● Deleting One-Touch Keys/Coded Dial Codes1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>,

4-39Sending Documents5 Press [ ] or [ ] to select <TEL NUMBER ENTRY>, <E-MAIL ADDRESS>, or <I-FAX ADDRESS>, then press [OK].6 Press

4-40Sending DocumentsStoring/Editing Group AddressesNOTEThe destinations must be registered in one-touch keys, or coded dial codes beforehand.● Regist

4-41Sending Documents5 Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].6 Select the destinations you want to register in the grou

4-42Sending Documents8 Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK].To register another group, repe

4-43Sending Documents● Adding New Destination to Group1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then pres

4-44Sending Documents5 Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].6 Select the destination you want to add to the group, the

4-45Sending Documents● Deleting Destination from Group1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then pres

4-46Sending Documents6 Press [ ] or [ ] to display the destination you want to delete from the group.7 Press [Clear].8 Repeat steps 6 and 7 if you wan

xiWhat Can I Do with This Machine?System Manager SettingsPrinter FeatureScanner FeatureRestrict the use of the machine with department IDsDepartment I

4-47Sending Documents● Changing Group Name1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].3 Pre

4-48Sending Documents6 Press [ ] repeatedly to go back to a wrong character, then press [Clear].To delete the entire name, press and hold [Clear].7 En

4-49Sending Documents● Deleting Group Addresses1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

4-50Sending Documents6 Press [Clear] repeatedly until all destinations are deleted, then press [OK].NOTEWhen you delete all destinations, the register

4-51Sending DocumentsManual SendingUse manual sending when you want to talk to the recipient before sending a document, or if the recipient does not h

4-52Sending Documents4 Press [ ] or [ ] to select <FAX>, then press [OK].5 Adjust any necessary settings for your document.For details, see “Sca

4-53Sending Documents6 Press [Hook] or pick up the handset of your external telephone.7 Dial the recipient’s fax/telephone number.NOTE– Make sure to c

4-54Sending DocumentsDirect SendingWith direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into

4-55Sending Documents3 Press [ ] or [ ] to select <FAX>, then press [OK].4 Press [Direct TX].To cancel direct sending, press [Direct TX] again.D

4-56Sending Documents5 Adjust any necessary settings for your document.For details, see “Scan Settings,” on p. 4-3.6 Dial the recipient’s fax/telephon

xiiWhat Can I Do with This Machine?PC Fax FeatureRemote UI FeatureSend a fax from a PCPC Faxing→ Online HelpAccess and manage the machine from a PCRem

5-1Receiving Fax/I-Fax DocumentsReceiving Fax/I-Fax DocumentsThe following shows how the machine operates when it receives a fax or I-fax document.Fo

5-2Receiving Fax/I-Fax Documents2 When document reception is complete, the Processing/Data indicator on the operation panel maintains a steady green l

6-1CopyingCopyingFollow this procedure to make a copy.For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Operatio

6-2CopyingEnter the Copy Quantity Start CopyingEnter the copy quantity (1 to 99) with the numeric key.Press [Start].What if...● You enter a wrong numb

6-3CopyingScan SettingsBefore pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings

6-4CopyingDensityYou can adjust the density to the most appropriate level for the document either automatically or manually.● Adjusting Automatically1

6-5Copying● Adjusting Manually1 Press [COPY].2 Press [Density] twice to select the manual mode.3 Press [ ] or [ ] to adjust the copy density, then pre

6-6CopyingZoom Ratio● Preset ZoomYou can enlarge or reduce documents from one standard paper size to another.1 Press [COPY].2 Press [Copy Ratio].3 Pre

6-7Copying● Zoom DesignationYou can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%.1 Pre

6-8Copying

xiiiWhat Can I Do with This Machine?ContentsManuals for the Machine...iAvailable Feature

7-1PrintingPrintingFollow this procedure to print a document from your computer.Make sure that the printer driver is installed.For details on the prin

7-2PrintingAdjust Preferences Print the DocumentClick [Preferences] or [Properties] to open the dialog box. After finished, click [OK].Click [Print] o

8-1ScanningScanningFollow this procedure to scan a document to your computer.Make sure that the scanner driver is installed.For details on the scanner

8-2ScanningSet the Scan Function Start ScanningStart iR Toolbox, then set the scanning format.The mark will be displayed above the button you select.P

9-1PC FaxingPC Faxing Follow this procedure to send a fax from your computer.Make sure that the fax driver is installed.For details on the fax driver

9-2PC FaxingSet the Destination Send the DocumentSpecify the name and fax number in [Sending Settings], then click [Add to Recipient List].What if...●

10-1Remote UIRemote UIFollow this procedure for Remote UI management.For details, see Chapter 4, “Remote UI,” in the Advanced Operation Guide.Prepare

10-2Remote UILog on Operate the MachineSelect the logon mode, then click [OK].Now you can manage the machine on the web browser.For details, see Chapt

11-1System Manager SettingsSystem Manager SettingsDepartment ID ManagementIf Department ID Management is set to <ON> in <SYSTEM SETTINGS>,

11-2System Manager SettingsProcedure after Using the Machine1 Be sure to press [Log In/Out].482AddressBookPaperSelectCOPY SEND SCANImage Quality Densi

xivWhat Can I Do with This Machine?Users in the U.S.A...xxxPreinstallation Require

11-3System Manager SettingsOptional Card ReaderNOTE– If the standby display does not appear when the control card is inserted, make sure that:• The co

11-4System Manager Settings

12-1MaintenanceMaintenanceCleaning the MachineNote the following before cleaning your machine:– Make sure no document is stored in memory, then turn o

12-2MaintenanceFuser RollerIf black streaks appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fuser r

12-3MaintenanceScanning areaKeep the scanning area clean to avoid dirty copies or faxes to be sent.● Platen glass1 Open the ADF/platen glass cover.2

12-4Maintenance3 Clean the rollers and rubber parts (A) inside the ADF cover with a cloth dampened with water. Then wipe the area with a soft, dry clo

12-5Maintenance7 Close the ADF cover.CAUTIONBe careful not to get your fingers caught.8 Open the ADF/platen glass cover.9 Clean the ADF scanning area

12-6MaintenanceCleaning the ADF AutomaticallyIf your documents have black streaks or appear dirty after scanning them through the ADF, clean the ADF r

12-7MaintenanceTranscription Roller If the back of the paper is smudged after printing, the transcription roller may be dirty. Clean the transcription

12-8MaintenanceDrum UnitIf print quality decreases, the drum in the main unit may be dirty. Should this occur, use the Drum Cleaning function to clean

xvWhat Can I Do with This Machine?Operation Panel Power Switch...1-10Energy Consumption in the Sleep Mod

12-9MaintenanceReplacing the Toner CartridgeWhen toner runs out completely and prints can no longer be made, the message <OUT OF TONER/CHANGE TONER

12-10Maintenance4 Pull the cartridge out of the machine.CAUTIONDo not shake the used toner cartridge or hold it in a vertical position. Doing so may c

12-11Maintenance7 Pull the toner cartridge lever (A) towards you and insert the cartridge into the machine with the arrow (B) pointing towards the mac

12-12MaintenanceReplacing the Drum UnitWhen the message <REPLACE THE DRUM> appears on the LCD display, replace the drum unit.WARNINGDo not throw

12-13Maintenance4 Hold the unit by its grips on both sides.5 Align the marks on both sides of the drum unit (B) with the marks on the machine (A),

12-14MaintenanceTransporting the MachineFollow this procedure to avoid vibration damage to the machine when transporting it over a long distance.CAUTI

13-1TroubleshootingTroubleshootingClearing JamsWhen a jam occurs in the machine, the paper jam message appears on the LCD display. Check the jam locat

13-2Troubleshooting3 Lift the document feeder tray.4 Remove any jammed documents.5 Lower the document feeder tray and close the ADF cover.CAUTIONBe ca

13-3TroubleshootingPaper Jams● Inside the Machine or Paper DrawerWhen <PAPER JAM> appears on the LCD display, remove jammed paper from inside th

13-4Troubleshooting4 Lift and hold the transcription frame (A), then remove the jammed paper (Only for 2-sided copying).5 Close the left cover.CAUTION

xviWhat Can I Do with This Machine?4 Sending Documents...4-1Scan Settings...

13-5Troubleshooting8 Gently push the paper drawer back into the machine until it clicks.CAUTIONBe careful not to get your fingers caught.● Inside the

13-6TroubleshootingLCD MessagesSee the table below when the LCD displays error messages.Message Description ActionADJUSTINGWAITING TO SCANThe machine

13-7TroubleshootingCHECK DOCUMENT A document jam may have occurred in the ADF.Remove the jammed document.CLOSE COVERFRONT OR LEFT COVERA cover is open

13-8TroubleshootingMEMORY FULL – The machine is full of jobs.– Print, send, or delete any documents stored in memory.– Divide the document stack or da

13-9TroubleshootingNO APPROPRIATE SIZE Although <PAPER SELECT> is set to <AUTO> in <STANDARD SETTINGS> in the <COPY SETTINGS>

13-10TroubleshootingPLATEN GLASS DIRTYCLEAN PLATEN GLASSThe ADF scanning area on the left side of the platen glass may be dirty.Clean the ADF scanning

13-11TroubleshootingSYSTEM ERROR Some kind of error has occurred in the machine.Turn off the main power switch, wait for more than 10 seconds, then tu

13-12TroubleshootingError CodesAn error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs.For details o

13-13Troubleshooting#0005 – The other fax machine did not respond within 35 seconds.– The other party may not be using a G3 fax machine.– Send the doc

13-14Troubleshooting#0705 The send operation was interrupted because the size of the image data is larger than that specified in <MAX TX DATA SIZE&

xviiWhat Can I Do with This Machine?7 Printing...7-18 Scanning ...

13-15Troubleshooting#0755 – You cannot send jobs because TCP/IP is not functioning correctly.– The IP address is not set.– When the machine was turned

13-16Troubleshooting#0802 – The name of the SMTP Server in <E-MAIL/I-FAX> in <NETWORK SETTINGS> in <SYSTEM SETTINGS> is incorrect.–

13-17Troubleshooting#0810 – A POP (Post Office Protocol) server connection error occurred while receiving an I-fax.– The POP server returned an error

13-18Troubleshooting#0820 You have received data that cannot be processed (BASE 64 or uuencode is incorrect).Check the settings, and then ask the send

13-19TroubleshootingIf a Power Failure OccursIf power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user

13-20TroubleshootingService Call MessageIf the machine malfunctions, service call messages appear on the LCD display.Contacting Your Local Authorized

13-21Troubleshooting1 Turn the main power switch OFF. Allow at least ten seconds before turning the main power switch back ON.2 If the machine still d

13-22Troubleshooting

14-1Machine SettingsMachine SettingsMachine SettingsYou can adjust the machine settings from the Setting Menu to customize the way the machine works.

14-2Machine Settings3 Press [ ] or [ ] to select <LIST PRINT>, then press [OK].4 Press [ ] or [ ] to select <USER DATA LIST>, then press [

xviiiWhat Can I Do with This Machine?13 Troubleshooting ...13-1Clearing Jams ...

14-3Machine SettingsAccessing the Setting Menu1 Press [Additional Functions].2 Press [ ] or [ ] to select the menu you want to access, then press [OK]

14-4Machine Settings3 Press [ ] or [ ] to select a submenu, then press [OK].NOTEFor details on the submenu, see “Setting Menu,” on p. 14-5.4 To regist

14-5Machine SettingsSetting MenuThe menus described in this section are based on the imageRUNNER 1023iF. Depending on the model of your machine, some

14-6Machine Settings2. ERROR TONE Beeps when an error (e.g., paper jam) occurs.– ON (1-3)–OFF3. TX JOB DONE TONE Beeps when a document is sent.– ERROR

14-7Machine Settings6. AUTO DRAWER SELCT Sets whether to change to another paper source of the same size if the current paper source runs out while pr

14-8Machine Settings8. REG. PAPER SIZE Sets the paper size for the paper drawer. (See “For the Paper Drawer,” on p. 3-8.)1. DRAWER 1 Sets the paper si

14-9Machine Settings* Only for users of the optional paper drawer2. DRAWER 1 Selects the paper feed method for paper drawer 1.SPEED PRIORITY Print spe

14-10Machine SettingsCOPY SETTINGSSetting Item Description1. IMAGE DIR PRIORTY Sets whether to activate the image direction priority.OFF Copy orientat

14-11Machine Settings* Only for users of the optional paper drawer6. TWO-SIDED Sets the type of two-sided copying.–OFF–1 > 2-SIDED–2 > 2-SIDED–2

14-12Machine SettingsTX/RX SETTINGSSetting Item Description1. COMMON SETTINGS Sets the features common to the fax and send functions.1. TX SETTINGS Se

xixWhat Can I Do with This Machine?15 Appendix ...15-1Specifications ...

14-13Machine Settings2. IMAGE QUALITY Sets the default image quality for the document you send.(200x200dpi, 200x400dpi, 300x300dpi, 400x400dpi, 600X60

14-14Machine Settings4. REPLY-TO Sets the reply-to address for your e-mail/I-fax message. (max. 120 characters, including spaces.)5. E-MAIL PRIORITY

14-15Machine Settings10. COLOR TX SCAN SETSets the priority for color scanned data.SPEED PRIORITY Reduces the time spent in sending the document, but

14-16Machine Settings3. CONT. PRINTING Selects how the machine responds when the <TONER LOW/PREPARE NEW TONER> message appears.RX TO MEMORY The

14-17Machine Settings2. TX SETTINGS Sets the transmission features.1. ECM TX Sets whether the ECM (Error Correction Mode) transmission is activated.–O

14-18Machine Settings5. DIALING LINE CHCK Sets whether to check the telephone line condition.–OFF–ON3. RX SETTINGS Sets the reception features.1. ECM

14-19Machine Settings4. DRPD:SELECT FAX Selects the ring pattern for fax calls.– DOUBLE RING– SHORT-SHORT-LONG– SHORT-LONG-SHORT– OTHER RING TYPE–NORM

14-20Machine Settings7. MANUAL/AUTO Sets whether the machine switches to the document receive mode after the external telephone rings for a specified

14-21Machine SettingsADDRESS BOOK SET.Setting Item Description1. FAVORITES BUTTONS Registers destinations together with a combination of the scan and

14-22Machine SettingsE-MAIL Registers e-mail addresses.1. NAME Registers the recipient’s name (max. 16 characters, including spaces).2. E-MAIL ADDRESS

xxWhat Can I Do with This Machine?PrefaceThank you for choosing a Canon product. Before using the machine, please read the following instructions for

14-23Machine Settings3. DIVIDE INTO PAGES Sets if multiple images are sent as separate files or as a single file.OFF Sends multiple images as a single

14-24Machine Settings7. DIVIDE INTO PAGES Sets if multiple images are sent as separate files or as a single file.OFF Sends multiple images as a single

14-25Machine Settings6. IMAGE FORMAT Sets the file format.–PDF– TIFF (B&W)– PDF (COMPACT)– JPEG7. DIVIDE INTO PAGES Sets if multiple images are se

14-26Machine Settings3. OPTIONAL SETTINGSets the optional settings for sending faxes.OFF The optional setting is not set.ON The optional setting is se

14-27Machine SettingsFTP Registers FTP addresses.1. NAME Registers the recipient’s name (max. 16 characters, including spaces).2. HOST NAME Registers

14-28Machine Settings3. CODED SPD DIAL Registers the destinations for coded dial codes. Up to 177 destinations can be registered. (See “Storing/Editin

14-29Machine SettingsE-MAIL Registers e-mail addresses.1. NAME Registers the recipient’s name (max. 16 characters, including spaces).2. E-MAIL ADDRESS

14-30Machine Settings3. FILE PATH Registers the path to the file server (max. 120 characters).4. LOGIN NAME Registers the login name to access the fil

14-31Machine Settings3. COPIES Sets the number of documents printed. (1-999)4. 2-SIDED PRINTING Sets whether to activate two-sided printing.–OFF–ON5.

14-32Machine Settings8. ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the computer.ON Sets

xxiWhat Can I Do with This Machine?– Unplug the machine from the wall outlet and contact your local authorized Canon dealer in any of the following ca

14-33Machine Settings*** This setting is available only if the bar code printing function is activated.1. UNIT OF MEASURESelects the unit of measureme

14-34Machine SettingsTIMER SETTINGSSetting Item Description1. DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,” in the

14-35Machine SettingsADJUST./CLEANINGSetting Item Description1. TRANS. ROLR CLEAN Cleans the transcription roller. (See “Transcription Roller,” on p.

14-36Machine Settings8. SPECIAL MODE S Sets whether to reduce the waiting time for the next printout. When you change the paper size after continuous

14-37Machine Settings10.BACK EDGE MODE Sets whether to prevent back edge of paper from smudging.–OFF–ON11.LARGE PAPER MODE Sets whether to improve ton

14-38Machine SettingsREPORT SETTINGSSetting Item Description1. SETTINGS Sets the report functions. (See Chapter 7, “Reports and Lists,” in the Advance

14-39Machine Settings2. LIST PRINT Prints reports/lists.1. ACTIVITY REPORT Prints the transaction report (max. last 40 transactions) manually.2. SPEED

14-40Machine SettingsSYSTEM SETTINGSSetting Item Description1. SYS. MANAGER INFO Sets the system manager information to protect the contents of <SY

14-41Machine Settings2. COPY Sets the limit for copies.1. RESTRICT COPYSets if the copy limit is used.–OFF–ON2. COPY LIMIT Sets page limits for from

14-42Machine Settings2. PAGE TOTALS Displays, clears, and prints counter information.1. VIEW PAGE TOTALS Displays how much paper was used by each depa

xxiiWhat Can I Do with This Machine?– To ensure reliable operation of the machine and to protect it from overheating (which can cause it to operate ab

14-43Machine Settings2. IP ADDRESS Registers a fixed IP address to the machine. (See “Set the Machine for Network Usage,” in the Quick Start Guide.)3.

14-44Machine Settings8. RAW SETTINGS Sets whether to use RAW as the print application.ON Enables to use RAW.1. USE BIDIRECTIONALSets whether to use bi

14-45Machine Settings14.SET IP ADD RANGE Sets whether to restrict the range of IP addresses.OFF Disables restriction of IP address of computers.ON Ena

14-46Machine Settings2. SMB SETTINGS Sets the SMB settings to use the machine on a NetBIOS network.1. USE SMB CLIENT Sets if SMB client is used.OFF SM

14-47Machine Settings4. DEDICATED PORT Sets or browses detailed information on the machine with a Canon printer driver or utility.–ON–OFF5. ETHERNET D

14-48Machine Settings7. E-MAIL/I-FAX1. SMTP RX Sets whether to receive e-mail/l-faxes using the machine’s own SMTP receiving function.–OFF–ON2. SMTP S

14-49Machine Settings6. COMMUNICATIONS Sets the fax, e-mail, and I-fax communication.1. E-MAIL/I-FAX Sets the e-mail/I-fax communications.1. MAX TX DA

14-50Machine Settings3. MEMORY RX TIMESets whether to set a period for memory reception.OFF Disables setting a period of memory reception.ON Enables s

14-51Machine Settings3. FAX DRIVER TX Sets whether to restrict sending faxes from a computer using the fax driver.–ON–OFF4. CONFIRM FAX NO. Sets wheth

14-52Machine Settings

xxiiiWhat Can I Do with This Machine?How to Use This GuideSymbols Used in This ManualThe following symbols are used throughout the manuals for the mac

15-1AppendixAppendixSpecificationsGeneral● Type Personal Desktop● Power Source 120 V-127 V, 60 Hz (Power requirements differ depending on the country

15-2Appendix● Dimensions • imageRUNNER 1023N/1023iF17 7/8" (H) x 18" (D) x 20 1/2" (W) (453 mm (H) x 457 mm (D) x 520 mm (W))22 7/8&quo

15-3AppendixCopier● Scanning Resolution 600 dpi x 600 dpi● Printing Resolution 1200 dpi enhanced x 600 dpi● Magnification 1:1 ± 1.0%, 1:2.000, 1:1.290

15-4Appendix● Modem Speed 33.6 KbpsAutomatic fallback● Transmission Speed Approx. 3 seconds/page*2 at 33.6 Kbps, ECM-JBIG, transmitting from the memor

15-5Appendix*1The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions.*

15-6Appendix*1Only the B&W mode is available for sending and receiving I-fax documents.*2Sent as LTRSend FeatureScan Features● Communication Proto

15-7AppendixNOTESpecifications are subject to change without notice.Cassette Feeding Module-N1 (Optional)● Paper Feeding System 500 sheets x 1 drawer

15-8AppendixIndexSymbols & Numerics2 on 1 key 1-4AAccessing the Setting Menu 14-3Additional Functions key 1-4Address BookStoring/Editing 4-27Addre

15-9AppendixDDaylight Saving Time 1-18Delayed TX key 1-6DensityCopying 6-4Sending 4-5Density key 1-4Department ID Management 11-1After using the machi

15-10AppendixJJam Location indicator 1-3, 13-1JamsDocument 13-1Paper 13-3LLCD 1-3Messages 13-6Standby Mode 1-7Left cover 1-2Legal 3-1Letter 3-1Loading

xxivWhat Can I Do with This Machine?Illustrations Used in This ManualUnless otherwise mentioned, illustrations used in this manual are those taken whe

15-11AppendixPAPER JAM message 13-3Paper Select indicator 1-3Paper Select key 1-4Pause key 1-6PC Fax Feature xiiPC Faxing 9-1Platen glass 1-2, 2-4Powe

15-12AppendixSpecifying Destinations 4-11Stack bypass 1-2, 3-5Extension 1-2Slide guide 1-2Stack bypass extension 1-2, 3-6Standby modeCopy 1-7Scan 1-7S

ENGENGBasic Operation GuidePlease read this guide before operating this product.After you finish reading this guide, store it in a safe place for futu

xxvWhat Can I Do with This Machine?Legal NoticesCopyrightCopyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reprod

xxviWhat Can I Do with This Machine?Legal Limitations on the Usage of Your Product and the Use of ImagesUsing your product to scan, print or otherwise

xxviiWhat Can I Do with This Machine?TrademarksCanon, the Canon logo, and imageRUNNER are registered trademarks of Canon Inc. in the United States and

iManuals for the Machine● Machine Set-Up● Software InstallationQuick Start Guide● Basic Features● Maintenance● Machine Settings● SpecificationsBasic O

xxviiiWhat Can I Do with This Machine?FCC (Federal Communications Commission)imageRUNNER 1019J: Model F189204imageRUNNER 1023/1023N: Model F189200imag

xxixWhat Can I Do with This Machine?If your equipment malfunctions, please contact your local authorized Canon dealer from whom you purchased the equi

xxxWhat Can I Do with This Machine?Users in the U.S.A.Preinstallation Requirements for Canon Facsimile EquipmentA. LocationSupply a suitable table, ca

xxxiWhat Can I Do with This Machine?C. Power RequirementsThe machine should be connected to a standard 120 volt AC, three-wire grounded outlet only.Do

xxxiiWhat Can I Do with This Machine?In Case of Equipment MalfunctionShould any malfunction occur which cannot be corrected by the procedures describe

xxxiiiWhat Can I Do with This Machine?Users in CanadaPreinstallation Requirements for Canon Facsimile EquipmentA. LocationSupply a suitable table, cab

xxxivWhat Can I Do with This Machine?Notice● This product meets the applicable Industry Canada technical specifications.● The Ringer Equivalence Numbe

xxxvWhat Can I Do with This Machine?Utilisation au CanadaConditions à Remplir Préalablement à L’installation d’un Télécopieur CanonA. EmplacementPrévo

xxxviWhat Can I Do with This Machine?Remarques● Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada.● Avant

xxxviiWhat Can I Do with This Machine?Laser SafetyThis machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. D

iiAvailable FeaturesThe procedures described in this manual are based on the imageRUNNER 1023iF. Depending on the system configuration and product pur

1-1Before Using the MachineBefore Using the MachineMachine ComponentsA ADF (Automatic Document Feeder)Holds documents and feeds them automatically int

1-2Before Using the MachineK Left coverOpen this cover when replacing the drum unit or clearing paper jams.L Scanning areaScans documents from the ADF

1-3Before Using the MachineOperation PanelMain Operation Panel● imageRUNNER 1023iFA Paper Select indicatorIndicates the selected paper source.* The nu

1-4Before Using the MachineJ Reset keyPress to return the machine to the standby mode.K System Monitor keyPress to check fax transmission, print, copy

1-5Before Using the Machine● imageRUNNER 1023N● imageRUNNER 1023● imageRUNNER 1019JPaperSelectImage Quality Density Copy RatioOKTwo-SidedSystemMonitor

1-6Before Using the MachineSend Operation PanelA Direct TX keyPress to set Direct Sending.B Pause keyInserts a pause when entering a fax number.C Hook

1-7Before Using the MachineLCD (Standby Mode)Copy Mode● Without optional paper drawerAZoom ratioB Paper sizeC QuantityDDensityE Image qualitySend Mode

1-8Before Using the MachineToner CartridgeIf a message prompting you to replace the toner cartridge appears on the LCD display, replace the toner cart

1-9Before Using the Machine Genuine SuppliesCanon has developed and manufactured Toner, Parts, and Supplies specifically for use in this machine. For

1-10Before Using the MachineOperation Panel Power SwitchTo turn the operation panel ON or OFF, press the operation panel power switch. Whenturned OFF,

iii

1-11Before Using the MachineEnergy Consumption in the Sleep ModeYou can set the amount of energy that the machine consumes when it is in the Sleep mod

1-12Before Using the MachineNOTE– If there is less time than specified in <AUTO SLEEP TIME> remaining before sending a job which has been reserv

1-13Before Using the MachineTimer SettingsSetting the Sleep ModeWhen the machine remains idle for a certain period of time, it automatically enters th

1-14Before Using the Machine4 Confirm that <ON> is displayed, then press [OK].5 Press [ ] or [ ] to select the desired interval, then press [OK]

1-15Before Using the MachineSetting Auto Clear TimeIf the machine remains idle for a certain period of time, the display returns to the standby mode (

1-16Before Using the Machine4 Confirm that <ON> is displayed, then press [OK].5 Press [ ] or [ ] to select the desired interval, then press [OK]

1-17Before Using the MachineSetting Time ZoneThe standard time zones of the world are expressed globally in terms of the difference in hours (± up to

1-18Before Using the MachineSetting Daylight Saving TimeIn some countries or areas, time is advanced throughout the summer season. This is called “Day

1-19Before Using the Machine6 Confirm that <MONTH> is displayed, then press [OK].7 Press [ ] or [ ] to select the month, then press [OK].8 Confi

1-20Before Using the Machine10 Confirm that <DAY> is displayed, then press [OK].11 Press [ ] or [ ] to select the day, then press [OK].12 Confir

ivWhat Can I Do with This Machine?What Can I Do with This Machine?Sending FeaturesSend documents with diverse sending methodsFax, E-Mail, I-Fax, and F

1-21Before Using the Machine14 Press [ ] or [ ] to select the month, then press [OK].15 Confirm that <WEEK> is displayed, then press [OK].16 Pre

1-22Before Using the Machine

2-1Document HandlingDocument HandlingDocument Requirements*1When copying a transparent document such as tracing paper or transparencies, use a piece o

2-2Document Handling● Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document is completel

2-3Document HandlingScanning AreaMake sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margi

2-4Document HandlingLoading DocumentsOn the Platen Glass1 Lift up the ADF/platen glass cover.2 Place your document face down.3 Align the document with

2-5Document Handling4 Gently lower the ADF/platen glass cover.The document is ready for scanning.CAUTION– When closing the ADF/platen glass cover, be

2-6Document HandlingIn the ADF1 Fan the document stack and even the edges.2 Adjust the slide guides to the width of the documents.

2-7Document Handling3 Neatly place the documents face up in the document feeder tray.The document is ready for scanning.NOTE– Do not add or remove doc

2-8Document Handling

vWhat Can I Do with This Machine?Specify multiple recipients as a groupSending to Group Addresses→ p. 4-19Look up a particular recipientAddress Book S

3-1Print MediaPrint MediaPaper Requirements({: available –: not available)Paper Drawer Stack BypassSize (W x L) LGL, LTR, OFICIO, FLSP, BRAZIL-OFICIO,

3-2Print Media*1 21 lb bond (80 g/m2) paper*2 From 17 to 21 lb bond (64 to 80 g/m2)*3 From 22 to 24 lb bond (81 to 90 g/m2)*4 From 24 to 28 lb bond (9

3-3Print MediaPrintable AreaThe shaded area indicates the approximate printable area of LTR paper.Note that the margin widths listed are approximate a

3-4Print MediaPaper Guidelines● To prevent paper jams, do not use any of the following:– Wrinkled or creased paper– Curled or rolled paper– Coated pap

3-5Print MediaLoading PaperTo load paper in the paper drawer, see “Set Up the Machine,” in the Quick Start Guide.In the Stack Bypass (e.g., Envelopes)

3-6Print Media2 Pull out the stack bypass extension until it clicks, then open it.NOTEDo not load the paper without using the stack bypass extension.3

3-7Print Media4 Adjust the slide guides to the width of the paper stack.NOTE– Make sure that the paper stack does not exceed the paper limit guide.– S

3-8Print MediaSetting Paper Type and SizeFor the Paper DrawerThe default settings are <PLAIN PAPER> and <LTR>. When you place other types

3-9Print Media3 Press [ ] or [ ] to select <SELECT PAPER TYPE>, then press [OK].4 Confirm that <DRAWER 1> is displayed, then press [OK].5

3-10Print Media6 Confirm that <REG. PAPER SIZE> is displayed, then press [OK].7 Confirm that <DRAWER 1> is displayed, then press [OK].8 Pr

viWhat Can I Do with This Machine?Send documents to multiple recipientsBroadcasting→ Advanced Operation GuideSend documents at a specified timeDelayed

3-11Print MediaFor the Stack BypassTo print using the stack bypass, follow this procedure to specify the paper size and type.1 Press [Additional Funct

3-12Print Media5 Confirm that <PAPER SIZE> is displayed, then press [OK].6 Press [ ] or [ ] to select the paper size, then press [OK].<LTR>

3-13Print Media7 Confirm that <SELECT PAPER TYPE> is displayed, then press [OK].8 Press [ ] or [ ] to select the paper type, then press [OK].<

3-14Print Media

4-1Sending DocumentsSending DocumentsFollow this procedure to send faxes, e-mails, and I-faxes, or to send documents to a file server.For network conn

4-2Sending DocumentsSpecify the Destination Send the DocumentSpecify the fax number or e-mail/I-fax address with the numeric keys.Press [Start].When y

4-3Sending DocumentsScan SettingsYou can adjust the image quality and density of the document you send. The higher image quality you set, the better t

4-4Sending Documents2 Press [ ] or [ ] to select the image quality, then press [OK]. You can also press [Image Quality] repeatedly to select the image

4-5Sending DocumentsDensity1 After pressing [SEND] and selecting the sending method, or after specifying the destination, press [Density].For instruct

4-6Sending DocumentsTwo-Sided1 After pressing [SEND] and selecting the sending method, or after specifying the destination, press [Two-Sided].For inst

viiWhat Can I Do with This Machine?Fax FeaturesSpecify a recipient with a single keyOne-Touch Speed Dialing→ p. 4-15Specify a recipient with a three-d

4-7Sending DocumentsSend SettingsYou can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, a

4-8Sending Documents5 Press [OK].6 Press [ ] or [ ] to select the file format, then press [OK].If you have specified an I-fax address in step 3, this

4-9Sending Documents8 Press [ ] or [ ] to select the resolution, then press [OK].E-mail (B&W): <200x200dpi>, <300x300dpi>, <400x400

4-10Sending Documents9 Press [ ] or [ ] to select the original type, then press [OK].<TEXT/PHOTO>, <TEXT>, <PHOTO>If you have select

4-11Sending DocumentsSpecifying DestinationsThis machine provides you with various ways to specify the destination:● Using Numeric Keys (p. 4-12)– You

4-12Sending DocumentsUsing Numeric KeysNOTE– You can specify only one destination at a time using the numeric keys.– You cannot specify a file server

4-13Sending Documents4 Enter the fax number or e-mail/I-fax address with the numeric keys.If you entered a wrong number when specifying a fax number,

4-14Sending Documents5 Adjust any necessary settings for your document.For details, see “Scan Settings,” on p. 4-3.6 Press [Start].When you set the do

4-15Sending DocumentsUsing One-Touch KeysYou can specify up to 23 destinations using one-touch keys.NOTE– To use this feature, you must register desti

4-16Sending Documents4 Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3.5 Press [Start].When you set the d