Canon PIXMA MX395 User Manual Page 1

MX390 seriesOnline ManualFaxingEnglish

Refer to Rear View for the position of the telephone line jack and the external device jack.Before connecting a telephone or answering machine, remove

If you upgrade from Windows XP to Windows Vista, the address book you created in WindowsXP may not be reflected in Windows Vista. In this case, open t

Edit or Remove a Recipient from an Address Book (Fax Driver)You can change the recipients' names, fax numbers and other information, or delete re

5.Change information as needed on the Properties dialog box, then click OK.Removing Recipients from an address bookYou can delete the contacts registe

Right-click the Canon XXX series Printer icon and select Printing Preferences, then Canon XXXseries FAX. Or right-click the Canon XXX series FAX icon

Search for a Recipient in an Address Book (Fax Driver)You can search for recipients registered in the address book by name.1.Open the document you wan

While the name is selected, click Set as Recipient to enter it as the recipient.ImportantYou cannot search by criteria other than name.

Troubleshooting Problems Sending Faxes (Fax Driver)Check 1: Is the power turned on?•You cannot send faxes if the power is turned off. Press the ON but

Check 8: Is the telephone line connected correctly?Reconnect the telephone line cable to the telephone line jack.If the telephone line is connected co

General Notes (Fax Driver)This fax driver is subject to the following restrictions. Keep the following points in mind when using the faxdriver.• The f

C. ComputerD. Telephone or answering machineImportantWhen the splitter is not built-in to the modem, do not branch the telephone line before the split

Setting the Telephone Line TypeBefore using your machine, make sure you set the correct telephone line type for your telephone line. If youare unsure

Setting the Receive ModeSet the receiving operation (receiving mode).For details on how to set the receive mode:Setting the Receive ModeYou can select

NoteContact your local telephone company for detailed information on this service.1. Make sure that the machine is turned on.Confirming that the Power

DRPD orNetworkswitchWhen receivingvoice calls (with atelephone oranswering machineconnected to themachine) andsubscribing to a ringpattern detectionse

Setting the Sender InformationYou can set the sender information such as date/time, unit name, and unit fax/telephone number.About the Sender Informat

4. Use the button to select Dev. user settings, then press the OK button.5.Use the button to select Date/time setting, then press the OK button.6.

7. Use the button to select the day of the week when summer time starts, then press the OKbutton.8. Make sure that Set shift time is selected, then

You can enter the fax/telephone number up to 20 digits, including spaces.For details on how to enter or delete characters:Entering Numbers, Letters, a

Faxing Preparing for Faxing Connecting the Telephone Line Setting the Telephone Line Type Setting the Receive Mode Setting the Sender Information Send

Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending

Sending Faxes with the Numeric ButtonsThis section describes dialing and sending faxes directly using the Numeric buttons.ImportantIt may be possible

StandardSuitable for text-only documents.FineSuitable for fine-print documents.Extra fineSuitable for detailed illustration or fine-print quality docu

To send the scanned document, press the OK button to start sending it.NoteTo send two or more pages, follow the message to load the next page, and pre

Resending Faxes (Redialing a Busy Number)There are two methods of redialing: Automatic redialing and Manual redialing.• Automatic RedialingIf you send

For details on how to adjust the scan contrast and resolution, see Sending Faxes with theNumeric Buttons.5. Press the Menu button.The FAX menu screen

Sending Faxes Using Useful Functions Sending a Fax after Speaking on Telephone Sending a Fax Using the Memory Dialing Feature Searching a Registered R

Sending a Fax after Speaking on TelephoneIf you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machineth

10. Hang up the handset.NoteTo cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is inprogress, press the Stop b

Sending a Fax Using the Memory Dialing FeatureRegistering recipient's fax/telephone number and name for coded memory dial or group dial enables y

Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending

2. Press the OK button.8. Press the Color button for color transmission, or the Black button for black & whitetransmission.ImportantColor transmis

Searching a Registered Recipient by NameYou can search a registered recipient by sorting in alphabetical order and send the fax.ImportantIt may be pos

8. Use the Numeric buttons to enter the first letter of the recipient's name you want tosearch or of the group name you want to search.The recipi

Sending the Same Document to Several Recipients (SequentialBroadcasting)This machine allows you to prepare for sending the same document to a maximum

Security control•By redialing:Press the Menu button, use the button to select Redial, then press the OK button. Next,use the button to select the n

Preventing Mistransmission of FaxesThis machine has two functions for preventing the mistransmission of faxes.• Sending faxes after entering the fax/t

3. Use the button to select Fax settings, then press the OK button.4.Use the button to select Security control, then press the OK button.5. Use th

Using the On Hook Dial FunctionFollow the procedure below to send faxes with the on hook dial function.ImportantIt may be possible that faxes will rea

If documents remain in the ADF after the Stop button is pressed while scanning is in progress,Close the feeder cover [OK]Eject the document is display

Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility

Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility

Registering Recipients Using the Operation Panel of theMachineMemory dialing allows you to dial fax/telephone numbers by simply pressing a few buttons

Registering Recipients to Coded Memory DialBefore you can use the coded memory dialing feature, you need to register the recipients' fax/telephon

1. Use the button to select a fax/telephone number or a name, then press the OKbutton.2. When TEL number is displayed, press the OK button.The fax/t

You can check the recipient's numbers and names you have registered by printing MEMORYDIAL TELEPHONE NO. LIST.Printing a List of the Registered D

Registering Recipients for Group DialIf you register two or more registered coded memory dial codes to a group dial, you can send the samedocument suc

To return to the screen to select the coded memory dial code or the group dial code, pressthe button.3. Press the OK button.The coded memory dial co

Changing Registered InformationTo change information registered for coded memory dial and group dial, follow the procedure below.1.Make sure that the

For details on how to enter or delete characters:Entering Numbers, Letters, and SymbolsNoteTo return to the Fax standby screen, press the FAX button.

Deleting Registered InformationTo delete information registered for coded memory dial and group dial, follow the procedure below.1.Make sure that the

Printing a List of the Registered DestinationsYou can print a list of the recipients registered for memory dialing and can keep it near the machine to

Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions

Registering Recipients Using Speed Dial UtilityAbout Speed Dial UtilitySpeed Dial Utility is a utility for forwarding the fax/telephone numbers regist

Starting Up Speed Dial UtilityBefore starting up Speed Dial Utility, confirm the following:• The necessary application software (MP Drivers and Speed

Speed Dial Utility Dialog boxThe following items are on the Speed Dial Utility dialog box.1. Printer Name:Selects the machine for editing the register

8. ExitQuits Speed Dial Utility. Information registered or edited using Speed Dial Utility is neither saved onthe computer nor registered on the machi

Saving Registered Information on the Machine to YourComputerFollow the procedure below to save the speed dial (or memory dial)/group dial numbers, use

Registering a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to register fax/telephone numbers.NoteBefore you register fax/te

1. Enter the group name.2. Select the code you want to add to the group dial, then click Add >>.NoteYou can only enter numbers that have already

Changing a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to change fax/telephone numbers.NoteBefore you change fax/telephone

To add a member:Select the code to add to the group dial, then click Add >>.To delete a member:Select the code to delete from the group dial, th

Deleting a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to delete fax/telephone numbers.NoteBefore you delete fax/telephone

Other Useful Fax Functions Using the Information Services Transmission/Reception of Faxes Using ECM Document Stored in Machine's Memory Summary o

Changing Sender Information Using Speed Dial UtilityFollow the procedure below to change the user's name or fax/telephone number.1.Start up Speed

Registering/Changing Rejected Number Using Speed Dial UtilityFollow the procedure below to register, change, or delete rejected numbers.1.Start up Spe

Calling the Registered Information Up from Your Computer andRegistering the Information to the MachineYou can register the fax/telephone numbers, user

Uninstalling Speed Dial UtilityFollow the procedure below to uninstall Speed Dial Utility.ImportantLog into a user account with administrator privileg

Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions

Receiving FaxesThis section describes the preparation necessary for receiving a fax and how to receive a fax.Preparing for Receiving a FaxPrepare for

Pick up the handset. If you hear the fax tone, wait for atleast 5 seconds after it stops, then hang up the handset.The machine will receive the fax.N

Pick up the handset, and talk on the telephone.NoteIf the machine unexpectedly switches to fax receptionduring telephone calls, set User-friendly RX o

The name of this service varies depending on thecountry or region of purchase. This setting may not bealso available depending on the country or regio

Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the

Sending Faxes from a ComputerSending a FAX (Fax Driver) BasicCreating an Address Book (Fax Driver)Edit or Remove a Recipient from an Address Book (F

Advanced Settings of Receive ModeYou can specify the advanced settings of each receive mode.This section describes the procedure to specify the advanc

If you select ON, the machine automatically switches from telephone calling to fax reception bydetecting the fax signal (CNG signal) when you lift the

Memory ReceptionIf the machine was not able to print the received fax, the received fax is stored in the machine's memory.The FAX Memory lamp is

• You pressed the Stop button to cancel printing of a fax:Press the FAX button to resume printing of the fax.NoteThe machine can store up to max. 50 p

Receiving Faxes Using Useful Functions Remote Reception Rejecting Fax Reception Using the Caller ID Service to Reject Calls

Remote ReceptionIf the machine is located away from the telephone, pick up the handset of the telephone connected to themachine and dial 25 (the remot

Rejecting Fax ReceptionYou can set the machine to reject faxes with no sender information or those from specific senders.Select one of the following c

When you select this registration method, the screen to select the fax/telephone number fromthe outgoing call logs is displayed.1. Use the button to

Using the Caller ID Service to Reject CallsIf you subscribe to the Caller ID service, the machine detects the sender's Caller ID. If the sender&a

Other Useful Fax Functions Using the Information Services Transmission/Reception of Faxes Using ECM Document Stored in Machine's Memory Summary o

Preparing for FaxingConnect the machine to the telephone line and set up the machine before using the faxing functions. Thenspecify the basic setting

Using the Information ServicesYou can use various information services such as provided by banks, and make airline reservations orhotel reservations.

6. Hang up the handset to finish using the service.Using the Rotary Pulse Line• Dialing by Using the On Hook Dial FunctionNoteYou can use the on hook

Transmission/Reception of Faxes Using ECMThis machine is set to send/receive faxes in Error Correction Mode (ECM). If the recipient's fax machine

Document Stored in Machine's MemoryIf the sending faxes is not complete or the machine was not able to print the received faxes, these faxesare s

Printing a Document in Machine's MemoryYou can print a specified document in the machine's memory or print all the documents in its memory a

2. Load paper.Loading Paper3. Press the FAX button.The Fax standby screen is displayed.4. Press the Menu button.The FAX menu screen is displayed.5. Us

Printing All the Documents in Machine's MemoryPrint all the documents in the machine's memory following the procedure below.1. Make sure tha

Deleting a Document in Machine's MemoryYou can delete a specified document in the machine's memory or delete all the documents in its memory

The specified document will be deleted from machine's memory.NoteIf there is not the specified document in the machine's memory, No document

Summary of Reports and ListsThe machine prints the report of sending or receiving a fax automatically. You can print the list of the fax/telephone num

Connecting the Telephone LineThe connection method differs depending on your telephone line.• If you connect the machine to wall telephone line direct

For details on the error number, see Errors When You Send a Fax.MULTITRANSMISSIONREPORTThis report is printed after sequential broadcasting of a docum

When Change the paper A4/LTR/LGL Plain paper is displayed on the LCD, the paper settingsare incorrect.In FAX paper settings, set Page size to A4, Lett

Errors When You Receive a FaxIf an error occurs when you receive a fax, the error number is printed on RX REPORT (there are someerrors for which the c

Sending Faxes from a ComputerSending a FAX (Fax Driver) BasicCreating an Address Book (Fax Driver)Edit or Remove a Recipient from an Address Book (F

Sending a FAX (Fax Driver)You can send faxes using the fax driver from applications that support document printing.NoteOnly black and white transmissi

5. Click Display Address Book... in Set Recipient in the Send FAX dialog box.6.Select a recipient from Recipient Name in the Select Recipient from Add

(Example: When the outside line access number is "0" and the fax number is "XXX-XXXX", enter"0XXX-XXXX".)7. Click Send N

Creating an Address Book (Fax Driver)By using the address book, you can send a fax by simply specifying a recipient from it. You can register therecip

Creating a New Windows Address Book (WAB File) Exclusively for FaxingSelect Create a new Windows Address Book file for faxing., then click OK.You can

5. Click Contact in the New Entry dialog box, then click OK.NoteFor faxing, you can only specify the Contact (one recipient). You cannot specify a Dis