Canon MF4200 Specifications

Basic Operation GuidePlease read this guide before operating this product.After you finish reading this guide, store it in a safe place for future ref

ixWhat Can I Do with This Machine?ContentsManuals for the Machine ...iWhat Can I

4-23Sending Faxes3 Press the desired one-touch speed dialing key (01 to 07).If you pressed a wrong key, press [Stop/Reset] and try again. = 0 1 2 3

Sending Faxes4-24Using Coded Speed Dialing CodesYou can specify up to 100 recipients using coded speed dialing codes.To use this feature, you must reg

4-25Sending Faxes4 Enter the desired two-digit code (00 to 99) with the numeric keys. = 0 1 2 X X X X X X X[ * 0 1 ] C A N O NEx.If you entered a wr

Sending Faxes4-26Group DialingTo use this feature, you must register recipients in a group dialing beforehand. (See “Storing/Editing Address Book,” on

4-27Sending Faxes3 Press the one-touch speed dialing key under which the desired group dialing is registered.If you pressed a wrong key, press [Stop/

Sending Faxes4-28Using Address Book KeyAddress book dialing enables you to search for a particular recipient registered in the machine. This is useful

4-29Sending Faxes4 Press [ ] or [ ] to select <LIST>, then press [OK].5 Press [ ] or [ ] to find the required recipient.The recipients are lis

Sending Faxes4-30Looking Up a Recipient1 Set documents.Place the first page on the platen glass if you are not using the ADF.2 Press [FAX].If you wa

4-31Sending Faxes4 Press [ ] or [ ] to select <SEARCH>, then press [OK].5 Use the numeric keys to enter up to 10 first characters of the recip

Sending Faxes4-32Manual SendingUse manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have

What Can I Do with This Machine?xLCD (Standby Mode) ... 1-9Copy Mode ...

4-33Sending Faxes4 Press [Hook] or pick up the optional handset or handset of your external telephone.If you press [Hook], you can temporarily adjust

Sending Faxes4-346 Talk through the handset to the recipient.If you press [Hook] in step 4, you can pick up the handset when you hear the recipient&a

4-35Sending FaxesCanceling TX JobsFollow the procedure below to cancel an ongoing fax job.1 Press [Stop/Reset].2 When the <CANCEL DURING TX/RX?&g

Sending Faxes4-36Checking and Deleting TX JobsSystem monitor enables you to view the transmission results, monitor the status of the send jobs current

4-37Sending FaxesChecking and Deleting Fax Documents Stored in Memory1 Press [System Monitor].2 Press [ ] or [ ] to select <TX STATUS>, then p

Sending Faxes4-38

Receiving Documents5Receiving DocumentsBasic Receiving Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-2Canceling RX Jobs ∙∙∙∙∙

Receiving Documents5-2Basic Receiving MethodFollow this procedure to set the machine for receiving faxes.For advanced receiving features, see Chapter

5-3Receiving DocumentsSelect the Receive Mode Exit the Setting MenuPress [ ] or [ ] to select the receive mode, then press [OK].<FaxOnly>: Answe

Receiving Documents5-4Canceling RX JobsFollow the procedure below to cancel an ongoing receive job.1 Press [Stop/Reset].2 When the <CANCEL DURING

xiWhat Can I Do with This Machine?Loading Paper ... 2-12Into the Multi

5-5Receiving DocumentsChecking Reception ResultsSystem monitor enables you to view the reception result.1 Press [System Monitor].2 Press [ ] or [ ]

Receiving Documents5-6

Printing6PrintingPrinting Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-2Collate Printing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

Printing6-2Printing DocumentsFollow this procedure to print a document from your computer.Make sure that the printer driver is installed. To check if

6-3PrintingAdjust Preferences Print the DocumentAfter finished setting, click [OK]. Click [Print] or [OK].You want to cancel printing:See Chapter 5, “

Printing6-4Collate PrintingYou can print documents collated into sets arranged in page order. For example, when printing multiple copies of a 3-page d

6-5Printing2 on 1 Combination2 on 1 combination automatically reduces two documents to fit on the selected paper size. 1 From an open document on an

Printing6-6Two-Sided PrintingTwo-sided printing enables you to make two-sided printouts.1 From an open document on an application, click [File]  [Pr

6-7PrintingChecking and Deleting Print JobsSystem monitor enables you to monitor the status of the print jobs currently being processed.Make sure that

Printing6-84 Press [ ] or [ ] to select the desired job, then press [OK].5 Press [ ] to select <YES>.If you do not want to cancel the job, pre

What Can I Do with This Machine?xiiStoring/Editing Address Book ... 4-6Storing/Editing One-Tou

Scanning7ScanningScanning to a Computer (USB connection only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-2Canceling Scan Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

Scanning7-2Scanning to a Computer (USB connection only)Follow this procedure to scan a document to your computer.Make sure that the scanner driver is

7-3ScanningSet Scan Function Start ScanningStart MF Toolbox, then select the scan format.The mark will be displayed above the button you select. Press

Scanning7-4Canceling Scan JobsFollow the procedure below to cancel an ongoing scan job.Canceling Scan Jobs to a Computer1 Press [Stop/Reset].2 Click

PC Faxing8PC FaxingPC Faxing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8-2

PC Faxing8-2PC FaxingFollow this procedure to send a fax from your computer.Make sure that the fax driver is installed. To check if the driver is inst

8-3PC FaxingSet the Recipient Send the DocumentSpecify the name and fax number in [Sending Settings], then click [Add to Recipient List].Click [OK] in

PC Faxing8-4

Remote UI9Remote UIRemote UI ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9-2

Remote UI9-2Remote UIFollow this procedure for Remote UI management.For details, see Chapter 7, “Remote UI,” in the Reference Guide.Prepare the Networ

xiiiWhat Can I Do with This Machine?6 Printing ... 6-1Printin

9-3Remote UILog on Operate the MachineISelect the user mode, then click [OK].If no password is set, you can log on without entering a password.Now you

Remote UI9-4

Maintenance10MaintenanceCleaning the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-2Exterior ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

Maintenance10-2Cleaning the MachineNote the following before cleaning your machine:Make sure no document is stored in memory, then turn off the main p

10-3MaintenanceInteriorClean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside.1 Turn off the mai

Maintenance10-45 Open the toner cover. 6 Remove the toner cartridge.Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid

10-5Maintenance7 Use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine’s interior.Do not touch the fixing asse

Maintenance10-611 Hold the grip (A) on the right front side of the toner cover.12 Close the toner cover.13 Lower the scanning platform.Be careful n

10-7MaintenanceFuser RollerIf black streaks appear with printing, the fuser roller in the main unit may be dirty.Should this occur, clean the fusing r

Maintenance10-8Scanning areaKeep the scanning area clean to avoid dirty copies or faxes to be sent.Platen glass1 Open the ADF.●2 Clean the platen gl

What Can I Do with This Machine?xiv10 Maintenance ...10-1Cleaning the Mach

10-9MaintenanceADFIf your documents have black streaks or appear dirty after copying them using the ADF, this may be caused by pencil lead rubbing off

Maintenance10-10Replacing the Toner CartridgeWhen the toner is running low, the message <TONER LOW/PREPARE NEW TONER> appears on the LCD. We rec

10-11MaintenanceRedistributing Toner1 Hold the front side of the operation panel with your hands.2 Lift the scanning platform (A) until it is locked

Maintenance10-125 Remove the toner cartridge.Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on. They becom

10-13Maintenance8 Insert the toner cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on t

Maintenance10-1412 Lower the scanning platform.Be careful not to get your fingers caught.If you cannot close the toner cover, do not force it to clos

10-15Maintenance3 Hold the grip (A) on the right front side of the toner cover.4 Open the toner cover.5 Remove the toner cartridge.6 Remove the ne

Maintenance10-16Do not open the drum protective shutter (A).7 Gently rock the toner cartridge several times to evenly distribute toner inside.8 Plac

10-17Maintenance9 Hold the toner cartridge by its handle (A).Hold the toner cartridge by its handle (A).Do not open the drum protective shutter on th

Maintenance10-1812 Hold the grip (A) on the right front side of the toner cover.13 Close the toner cover.14 Lower the scanning platform.Be careful

xvWhat Can I Do with This Machine?12 Machine Settings ...12-1Machine Settings ...

10-19MaintenanceTransporting the MachineFollow this procedure to avoid vibration damage to the machine when transporting it over a long distance.1 Tu

Maintenance10-206 Hold the grip (A) on the right front side of the toner cover.7 Open the toner cover.8 Remove the toner cartridge.To avoid exposin

10-21Maintenance9 Hold the grip (A) on the right front side of the toner cover.10 Close the toner cover.11 Lower the scanning platform.Be careful n

Maintenance10-2213 Open the front panel of the paper cassette.14 Remove the paper from the paper cassette.15 Remove the paper cassette by lifting u

10-23Maintenance17 Make sure all the covers are closed.18 Grip the handles on both sides of the machine and lift it carefully, as shown in the illus

Maintenance10-24

Troubleshooting11TroubleshootingClearing Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-2Document Jams ∙∙∙∙∙∙∙∙∙

Troubleshooting11-2Clearing JamsThis section describes how to remove jammed paper. When error messages appear on the LCD display, see “LCD Messages,”

11-3TroubleshootingDocument JamsWhen <CHECK DOCUMENT> appears on the LCD display, remove a jammed document from the ADF.1 Open the ADF cover.2

Troubleshooting11-45 Open the ADF and then hold both sides of any jammed documents and gently pull them out.6 Close the ADF.Be careful not to get yo

What Can I Do with This Machine?xvi13 Appendix ...13-1Specifications

11-5Troubleshooting3 Hold the grip (A) on the right front side of the toner cover.4 Open the toner cover.5 Remove the toner cartridge from the mach

Troubleshooting11-6Do not touch the fixing assembly (A) as it becomes very hot during use.Do not touch the transfer roller (B) as this can damage the

11-7Troubleshooting9 Hold the toner cartridge by its handle (A).Hold the toner cartridge by its handle (A).Do not open the drum protective shutter on

Troubleshooting11-812 Hold the grip (A) on the right front side of the toner cover.13 Close the toner cover.14 Lower the scanning platform.Be caref

11-9Troubleshooting16 Open the front panel of the paper cassette.17 Remove the paper in the paper cassette.18 Hold both sides of the jammed paper a

Troubleshooting11-1019 Load the paper into the paper cassette.20 Close the front panel of the paper cassette.21 Set the dust cover on the paper cas

11-11Troubleshooting23 Hold both sides of the jammed paper and gently pull it out upward.This operation is required only when <OPEN REAR COVER>

Troubleshooting11-12LCD MessagesSee the table below when the LCD displays error and status messages.Message Description ActionAVAILABLE MEMORYnn%This

11-13TroubleshootingMessage Description ActionCHANGE REG’D SIZEPAPER SETTINGSThe paper size is not appropriate for your print jobs.To print reports o

Troubleshooting11-14Message Description ActionCHECK DOCUMENT A document jam may have occurred in the ADF.Remove the jammed document.CLOSE COVERTONER C

xviiWhat Can I Do with This Machine?How to Use This GuideSymbols Used in This ManualThe following symbols are used throughout the manuals for the mach

11-15TroubleshootingMessage Description ActionLOAD PAPER No paper is loaded in the paper cassette or multi-purpose tray when copying or printing.– Loa

Troubleshooting11-16Message Description ActionMEMORY FULL The machine is full of jobs. – Print, send, or delete any documents stored in memory.–Divide

11-17TroubleshootingMessage Description ActionNOT AVAILABLE You pressed the one-touch speed dialing key that has already been registered, when you are

Troubleshooting11-18Message Description ActionPLEASE WAIT This message appears when turning on the main power switch, or when the machine is not ready

11-19TroubleshootingError CodesAn error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs.For details o

Troubleshooting11-20Error Code Description Action0080 The recipient’s machine did not respond within 35 seconds.Resend the document. Ask the other par

11-21TroubleshootingIf <LOAD CORRECT PAPER> is displayedWhen <LOAD CORRECT PAPER> appears on the LCD display, the size of the paper in the

Troubleshooting11-22Changing the Paper Size Setting1 Press [Additional Functions].If <LOAD CORRECT PAPER> appears during a copy job, you cannot

11-23Troubleshooting5 Press [ ] or [ ] to select the paper size same as paper loaded into the machine, then press [OK].6 Press [Stop/Reset] to retur

Troubleshooting11-24If a Power Failure OccursIf a power failure occurs, machine functions will be limited as follows:Depending on your telephone, you

What Can I Do with This Machine?xviiiLegal NoticesAs an ENERGY STAR Partner, Canon U.S.A., Inc. has determined that this product meets the ENERGY STAR

11-25TroubleshootingIf You Cannot Solve a ProblemIf you cannot solve the problem after having referred to the information in this chapter, contact you

Troubleshooting11-26

Machine Settings12Machine SettingsMachine Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-2Printing USER DATA LIST

Machine Settings12-2Machine SettingsYou can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list

12-3Machine Settings3 Press [ ] or [ ] to select <LIST PRINT>, then press [OK].4 Press [ ] or [ ] to select <USER DATA LIST>, then press

Machine Settings12-4Accessing the Setting Menu1 Press [Additional Functions].2 Press [ ] or [ ] to select the menu you want to access, then press [O

12-5Machine Settings3 Press [ ] or [ ] to select a submenu, then press [OK].For details on the submenu, see “Setting Menu,” on p. 12-6.4 To register

Machine Settings12-6Setting MenuThe default settings are indicated in bold text.Depending on the country of purchase, some default values may vary and

12-7Machine SettingsVOLUME CONTROLSetting Item Description1. MONITOR VOLUME Sets the volume for monitor tone during the fax transmission.0–3 (2)2.

Machine Settings12-8COMMON SETTINGSSetting Item Description1. INITIAL FUNCTION Selects which standby display appears when turning on the power.COPYFA

iManuals for the MachineTo view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not i

xixWhat Can I Do with This Machine?CopyrightCopyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmi

12-9Machine SettingsCOPY SETTINGSSetting Item Description1. STANDARD SETTINGS Sets the default setting for copying.1. IMAGE QUALITY Sets the documen

Machine Settings12-10FAX SETTINGSSetting Item Description1. RX MODE Selects the receive mode. (See “Set the Machine for Receiving Faxes,” in the Star

12-11Machine SettingsFAX SETTINGS3. TX SETTINGS Sets the transmission features.1. AUTO REDIAL Sets whether to redial automatically when the other li

Machine Settings12-12FAX SETTINGS2. INCOMING RING Sets whether or not to activate the ring alert of the optional handset or external telephone if <

12-13Machine SettingsFAX SETTINGS5. RX TERMINAL ID Sets whether to insert the machine’s fax number and the sender information on received faxes.OFFON

Machine Settings12-14ADDRESS BOOK SET.Setting Item Description1. 1-TOUCH SPD DIAL Registers recipients on one-touch speed dialing keys. Up to 7 recip

12-15Machine SettingsPRINTER SETTINGSSetting Item Description1. ERROR TIME OUT Sets the length of time before the machine returns an error when no da

Machine Settings12-16ADJUST./CLEANINGSetting Item Description1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 10-7.)2. SPECI

12-17Machine SettingsREPORT SETTINGSSetting Item Description1. SETTINGS Sets the report functions. (See Chapter 11, “Appendix,” in the Reference Guid

Machine Settings12-18SYSTEM SETTINGSSetting Item Description1. SYS. MANAGER INFO Sets the system manager information to protect the contents of <S

What Can I Do with This Machine?xx

12-19Machine SettingsSYSTEM SETTINGS7. USE HTTP Sets whether to activate HTTP (Hyper Text Transfer Protocol) for the Remote UI.ONOFF––8. PORT NO. SE

Machine Settings12-20SYSTEM SETTINGS3. ETHERNET DRIVER Specifies the type of network connection.1. AUTO DETECT Selects the detection method of Ether

12-21Machine SettingsSYSTEM SETTINGS3. COMMUNICATIONS Specifies the fax settings.1. MEMORY LOCK Sets whether to receive and store all documents in m

Machine Settings12-22

Appendix13AppendixSpecifications ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-2General ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

Appendix13-2SpecificationsGeneralType● Personal DesktopPower Source● 220-240 V, 50/60 Hz (Power requirements differ depending on the country in which

13-3AppendixGeneralEnvironmental Conditions● Temperature: 7.5°C–35°C Humidity: 5%–90% RH Display Languages● ENGLISH / GERMAN / FRENCH / SPANISH / ITAL

Appendix13-4PrinterPrinting Method● Indirect electrostatic method (On-demand fixing)Paper Handling● Paper cassette: 250 sheets (Height: max. 25 mm)Mul

13-5AppendixFacsimileFax Resolution● STANDARD: 8 pels/mm x 3.85 lines/mmFINE: 8 pels/mm x 7.7 lines/mmPHOTO: 8 pels/mm x 7.7 lines/mmSUPER FINE: 8 pel

Appendix13-6TelephoneConnection● Optional handsetExternal telephone/external telephone with built in answering machine/data modem––*1 The Public Swit

Before Using the Machine1Before Using the MachineMachine Components ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-2Operation Pane

13-7AppendixIndexSymbols & Numerics2-Sided key 1-52 on 1 combination 3-12, 6-5AA4 2-9Accessing the setting menu 12-4Additional Functions key

Appendix13-8Collate copy 3-10Collate print 6-4COMMON SETTINGS 12-8Components 1-2Copy features iiCopying 3-1Copy jobCanceling 3-16COPY key 1-5C

13-9AppendixGGroup dialingAdding recipient 4-15Changing name 4-18Deleting group 4-20Deleting recipient 4-16Registering group 4-13Using 4-26HHand

Appendix13-10OOK key 1-7One-Touch keys 1-8one-touch speed dialing keysRegistering 4-7Using 4-22Operation panel 1-2, 1-5Fax operation panel 1-8Ma

13-11AppendixScanning 7-1Scanning area 1-3, 2-4Scanning documentsComputer 7-2Scanning platform 1-3Scan settingsCopying 3-4Fax 4-4Sending/Receivi

Appendix13-12Toner cartridge 1-11Checking the toner level 1-14Maintaining 1-12Redistributing 10-11Replacing 10-14Toner Gauge key 1-7Toner level

CANON INC.30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, JapanCANON U.S.A., INC.One Canon Plaza, Lake Success, NY 11042, U.S.A.CANON CANADA INC.6

Before Using the Machine1-2Machine ComponentsA ADF (Automatic Document Feeder)Holds documents and feeds them automatically into the scanning area.B

1-3Before Using the MachineH Scanning areaScans documents from the ADF.I Platen glassPlace documents.J Output tray extensionExtends the output tray

Before Using the Machine1-4R Ethernet portConnect the network cable.S USB portConnect the USB (Universal Serial Bus) cable.T Rear coverOpen this co

1-5Before Using the MachineOperation PanelMain Operation PanelA [System Monitor] keyPress to check fax transmission, print, copy, or report output st

Before Using the Machine1-6J [Image Quality] keyPress to select image quality for copy or fax.K [Collate/2 on 1] keyPress to collate copies, or pres

1-7Before Using the MachineS [Clear] keyPress to clear entered alphanumeric characters.T [ ] keyPress to increase the value for various settings. Al

Before Using the Machine1-8Fax Operation PanelA [Hook] keyPress when you want to dial without lifting up the optional handset or the handset of the e

What Can I Do with This Machine?iiWhat Can I Do with This Machine?Copy FeaturesSelect a scan mode depending on the type of image Image Qualityp. 3-4A

1-9Before Using the MachineLCD (Standby Mode)Copy ModeA 41 0 0 %T E X T / P H O T O 1A Zoom ratioB Paper sizeC QuantityD DensityE Image qua

Before Using the Machine1-10Optional HandsetIf you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually,

1-11Before Using the MachineToner CartridgeThe lifetime of the Canon genuine starter toner cartridge which comes with the machine is approximately 1,0

Before Using the Machine1-12Maintaining the Toner CartridgeKeep the toner cartridge away from computer screens, disk drives, and floppy disks. The mag

1-13Before Using the MachineIf there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it comes in contact with your sk

Before Using the Machine1-14Checking the Toner LevelYou can check the amount of toner remaining in the toner cartridge by pressing the [Toner Gauge] k

1-15Before Using the MachineTelephone Line SettingSetting the Telephone Line TypeThe default setting is <TOUCH TONE>.1 Press [Additional Functi

Before Using the Machine1-164 Press [ ] or [ ] to select <TEL LINE TYPE>, then press [OK].5 Press [ ] or [ ] to select the telephone line type

1-17Before Using the MachineTimer SettingsSetting the Sleep ModeWhen the machine remains idle for a certain period of time, it automatically enters th

Before Using the Machine1-185 Press [ ] or [ ] to select the desired interval, then press [OK].You can set the interval from 3 to 30 minutes (in one-

What Can I Do with This Machine?iiiMake two-sided copiesTwo-Sided Copyp. 3-14Copy two documents on one sheet2 on 1 Combinationp. 3-12

1-19Before Using the MachineSetting the Daylight Saving TimeIn some countries or areas, time is advanced throughout the summer season. This is called

Before Using the Machine1-206 Press [ ] or [ ] to select <MONTH>, then press [OK].7 Press [ ] or [ ] to select the month, then press [OK].8 P

1-21Before Using the Machine10 Press [ ] or [ ] to select <DAY>, then press [OK].11 Press [ ] or [ ] to select the day, then press [OK].12 Pr

Before Using the Machine1-2215 Press [ ] or [ ] to select the month, then press [OK].16 Press [ ] or [ ] to select <WEEK>, then press [OK].17

Document and Paper2Document and PaperDocument Requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-2Scanning Area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙

Document and Paper2-2Document RequirementsPlaten Glass ADFType Plain paperThick documentsPhotographsSmall documents (e.g., index cards)Special types o

2-3Document and PaperDo not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document is completely

Document and Paper2-4Scanning AreaMake sure your document's text and graphics fall within the shaded area in the following diagram. Note that the

2-5Document and PaperLoading DocumentsOn the Platen Glass1 Lift up the ADF.2 Place your document face down.

Document and Paper2-63 Align the document with the appropriate paper size marks.If your document does not match any of the paper size marks, align th

What Can I Do with This Machine?ivFax FeaturesSpecify a recipient with a single key One-Touch Speed Dialing Keysp. 4-22Specify a recipient with a two

2-7Document and PaperIn the ADF1 Fan the document stack and even the edges.2 Adjust the slide guides to the width of the documents.

Document and Paper2-83 Neatly place the documents face up in the document feeder tray.The document is ready for scanning.Do not add or remove documen

2-9Document and PaperPaper RequirementsPaper cassette Multi-purpose traySize (W x L) A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISO-C5 (162

Document and Paper2-10To prevent paper jams, do not use any of the following:Wrinkled or creased paperCurled or rolled paperCoated paperTorn paperDamp

2-11Document and PaperPrintable AreaThe shaded area indicates the approximate printable area of A4 paper and envelope. Note that the margin widths lis

Document and Paper2-12Loading PaperTo load paper in the paper cassette, see “Set Up the Machine,” in the Starter Guide.Into the Multi-Purpose TrayUse

2-13Document and Paper2 When setting paper, gently insert the paper into the multi-purpose tray with the print side up.When you load paper with a log

Document and Paper2-143 Slide the paper guides so that they fit to both sides of the paper.If the paper guides do not fit the size of the paper, the

2-15Document and PaperSetting Paper Size and TypeThe default setting is <A4> and <PLAIN PAPER>. When you place other sizes and/or types of

Document and Paper2-164 Press [ ] or [ ] to select <PAPER SIZE>, then press [OK].5 Press [ ] or [ ] to select the paper size, then press [OK].

vWhat Can I Do with This Machine?Redial when the line is busyRedialingReference GuideSend documents to multiple recipients BroadcastingReference Guid

2-17Document and Paper7 Press [ ] or [ ] to select <PAPER TYPE>, then press [OK].If you have selected <B5>, <A5>, <EXECUTIVE>

Document and Paper2-18

Copying3CopyingBasic Copying Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-2Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

Copying3-2Basic Copying MethodFollow this procedure to make a copy.Set a Document Enter the Copy ModePlace the document on the platen glass or load it

3-3CopyingEnter the Copy Quantity Start CopyingUse the numeric keys to enter the desired copy quantity (1 to 99).A 41 0 0 %T E X T / P H O T O 1

Copying3-4 Scan SettingsBefore pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These setting

3-5CopyingDensityYou can adjust the density to the most appropriate level for the document either automatically or manually. The default setting is &l

Copying3-6Adjusting Manually1 Press [COPY].2 Press [Density] repeatedly to select the manual mode.3 Press [ ] or [ ] to adjust the copy density, th

3-7CopyingZoom RatioThe default setting is <100%>.Preset ZoomYou can enlarge or reduce documents from one standard paper size to another.1 Pres

Copying3-83 Press [ ] or [ ] to select the copy ratio, then press [OK]. 200% MAX. 141% A5  A4122% A5  B5 115% B5  A4 86% A4  B5 81%70%50% MIN.Whe

What Can I Do with This Machine?viPrinter FeaturePrint a document from a PCPrintingp. 6-2Sort printouts by page orderCollate Printingp. 6-4Print two

3-9CopyingZoom DesignationYou can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%.1 Pres

Copying3-10Collate CopyYou can copy documents collated into sets arranged in page order. This feature can be used together with both “Two-Sided Copy”

3-11Copying4 Use the numeric keys to enter the desired copy quantity (1 to 99).5 Press [Start].When the documents are loaded in the ADF, collate cop

Copying3-122 on 1 Combination2 on 1 combination automatically reduces two-page document to fit on the selected paper size. This feature can be used to

3-13Copying4 Use the numeric keys to enter the desired copy quantity (1 to 99).5 Press [Start].When you set the document on the platen glass, press

Copying3-14Two-Sided CopyTwo-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both

3-15Copying4 Press [ ] or [ ] to select <BOOK TYPE> or <CALENDAR TYPE>, then press [OK].<BOOK TYPE>: The front and back sides of th

Copying3-16Canceling Copy JobsFollow the procedures to cancel an outgoing job.1 Press [Stop/Reset].2 When the <CANCEL COPYING?> message appear

Sending Faxes4Sending FaxesBasic Sending Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-2Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

Sending Faxes4-2Basic Sending MethodFollow this procedure to send faxes.For advanced sending features, see Chapter 4, “Sending and Receiving,” in the

viiWhat Can I Do with This Machine?Scanner Feature (USB connection only)Specify detailed scanning options to suit various imagesScanningScanner Driver

4-3Sending FaxesEnter the Fax Number Send the DocumentEnter the fax number with the numeric keys.You can also specify the fax number with one-touch sp

Sending Faxes4-4Scan SettingsYou can adjust the image quality and density of the document you send. The higher image quality you set, the better the o

4-5Sending FaxesDensityThe default setting is (5).1 Press [FAX].2 Press [Density].3 Press [ ] or [ ] to adjust the density, then press [OK].Ex.D E

Sending Faxes4-6Storing/Editing Address BookThis machine provides you with various ways to specify the fax/telephone numbers besides using the numeric

4-7Sending FaxesStoring/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing CodesRegistering One-Touch Speed Dialing Keys/Coded Speed Dialing Cod

Sending Faxes4-85 Enter the recipient’s name (max. 20 letters, including spaces) with the numeric keys, then press [OK].N A M E

4-9Sending FaxesEditing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRES

Sending Faxes4-105 Press [ ] repeatedly to go to the character you want to change, then press [Clear].To delete the entire entry, press and hold [Cle

4-11Sending FaxesDeleting One-Touch Speed Dialing Keys/Coded Speed Dialing Codes1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDR

Sending Faxes4-125 Press [OK].6 Press and hold [Clear] to delete the entire entry, then press [OK].If you delete the fax/telephone number, the regis

What Can I Do with This Machine?viiiSystem Manager SettingsRestrict the use of the machine with a passwordSystem Manager SettingsReference Guide

4-13Sending FaxesStoring/Editing Recipients for Group DialingThe recipients must be registered in one-touch speed dialing keys or coded speed dialing

Sending Faxes4-145 Enter the group name (max. 20 letters, including spaces) with the numeric keys, then press [OK].To register another group, repeat

4-15Sending FaxesAdding New Recipients to Group1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK

Sending Faxes4-16Deleting Recipients from Group1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK

4-17Sending Faxes6 Press [ ] or [ ] to display the recipient you want to delete from the group, then press [Clear].Repeat this step if you want to de

Sending Faxes4-18Changing Group Name1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].3 Press

4-19Sending Faxes5 Press [ ] repeatedly to go to the character you want to change, then press [Clear].To delete the entire name, press and hold [Clea

Sending Faxes4-20Deleting Group Dialing1 Press [Additional Functions].2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].3 Pre

4-21Sending Faxes6 Press [Clear] repeatedly until all recipients are deleted, then press [OK].When you delete all recipients, the registered name is

Sending Faxes4-22Specifying RecipientsFollow the procedure below to send documents to registered recipients.Using One-Touch Speed Dialing KeysTo use t