Canon MF5550 User Manual

CANON INC.30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, JapanCANON U.S.A., INC.One Canon Plaza, Lake Success, NY 11042, U.S.A.CANON CANADA INC.6

viii Preface Thank you for purchasing the Canon imageCLASS MF5550. Please read this manual thoroughly before operating the machine in order to famili

ix Legal Notices Users in the U.S.A. Pre-installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or des

x Connection of the Equipment This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of th

xiNOTE This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These l

xii Users in Canada Pre-installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk. For the machin

xiii Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration numb

xivThe Ringer Equivalence Number (REN) for this terminal equipment is 0.3. The REN assigned to each terminal equipment provides an indication of the m

xvCopyrightCopyright 2003 by Canon Inc. All rights reserved.No part of this publication may be reproduced or transmitted in any form or by any means,

xvi

CHAPTERCustomer Support1-11IntroductionThis chapter describes the operation panel and the standby display used for the fax function of the machine.Cus

Operation Panel1-2Introduction1Operation PanelThis section describes keys used when sending and receiving faxes, and setting the Menu. For keys not de

Operation Panel1-3Introduction1jjjjEnergy Saver keySets or cancels the energy saver mode manually. The key lights green when the energy saver mode is

Standby Display1-4Introduction1Standby DisplayThe standby display differs depending on which mode is selected.The standby display in the Fax mode is a

CHAPTERGuidelines for Entering Numbers, Letters, and Symbols2-12Registering Information in Your MachineThis chapter explains how to register the infor

Guidelines for Entering Numbers, Letters, and Symbols2-2Registering Information in Your Machine22Use the numeric keys to enter the character. Press th

Registering Sender Information2-3Registering Information in Your Machine2Registering Sender InformationIn the United States, FCC rules governing the u

Registering Sender Information2-4Registering Information in Your Machine2Entering the Date and TimeNOTEYou can print the USER DATA LIST to check the c

Registering Sender Information2-5Registering Information in Your Machine22Press [ ] or [ ] to select <FAX SETTINGS> ➞ press [Set].3Press [ ] or

Setting the Telephone Line Type2-6Registering Information in Your Machine2Setting the Telephone Line TypeBefore using the machine, make sure you have

CHAPTERSpeed Dialing Methods3-13Speed DialingThis chapter explains how to simplify the dialing process by assigning the recipient names and their fax/

imageCLASS MF5550Facsimile Guide

Registering One-Touch Speed Dialing3-2Speed Dialing3Registering One-Touch Speed DialingBefore you can use one-touch speed dialing (see "One-Touch

Registering One-Touch Speed Dialing3-3Speed Dialing35Use the numeric keys to enter a name for the one-touch speed dialing key (max. 16 characters, inc

Registering Coded Speed Dialing3-4Speed Dialing3Registering Coded Speed DialingBefore you can use coded speed dialing (see "Coded Speed Dialing,&

Registering Coded Speed Dialing3-5Speed Dialing36Use the numeric keys to enter a name for the coded speed dialing code (max. 16 characters, including

Registering Group Dialing3-6Speed Dialing3Registering Group DialingBefore you can use group dialing (see "Group Dialing," on p. 4-9), you ne

Registering Group Dialing3-7Speed Dialing35Select the one-touch and/or coded speed dialing numbers you want to register in the group.● To select a one

Registering Group Dialing3-8Speed Dialing3Changing or Deleting an Entry Deleting a Fax/Telephone Number from the GroupFollow step 1 to 4 of "Reg

Printing Speed Dialing Lists3-9Speed Dialing3Printing Speed Dialing ListsYou can print lists of the recipients registered for speed dialing. You may w

Printing Speed Dialing Lists3-10Speed Dialing3Samples of the lists are shown below. 1-TOUCH LIST CODED DIAL LIST GROUP DIAL LIST*******************

CHAPTERSending Methods4-14Sending FaxesThis chapter describes the different ways to send faxes. It also explains how to adjust scan settings to improv

Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information.Depending on the system co

Sending Methods4-2Sending Faxes4Follow this procedure for memory sending:1Place the document on the platen glass or load it in the ADF ➞ press [FAX].F

Sending Methods4-3Sending Faxes4Manual SendingUse manual sending when you want to talk to the recipient before sending a document, or if the recipient

Sending Methods4-4Sending Faxes46Talk through the handset to the recipient.If you hear a high-pitched signal instead of the recipient's voice, go

Improving Faxed Images4-5Sending Faxes4Improving Faxed ImagesThere are several settings that allow you to improve the quality of faxed documents.Adjus

Improving Faxed Images4-6Sending Faxes4Adjusting the Exposure (Scan Density)Density is the degree of differences between light and dark areas of an im

Dialing Methods4-7Sending Faxes4Dialing MethodsThere are several ways of dialing the fax/telephone number of the party to which you want to send a fax

Dialing Methods4-8Sending Faxes4NOTEIf you enter a wrong number, press [ ] to delete the last digit. Or press [Clear] to delete all the digits you ent

Dialing Methods4-9Sending Faxes4The number registered under that coded speed dialing code is displayed.<NOT REGISTERED> appears if no fax/teleph

Redialing a Busy Number4-10Sending Faxes4Redialing a Busy NumberThere are two methods of redialing: - Manual Redialing-Automatic RedialingManual Redia

Redialing a Busy Number4-11Sending Faxes42Press [ ] or [ ] to select <FAX SETTINGS> ➞ press [Set].3Press [ ] or [ ] to select <TX SETTINGS>

How This Manual Is Organized Introduction Registering Information in Your Machine Speed Dialing Sending Faxes Receiving Faxes Reports and Lists Troub

Sending the Same Document to Several Recipients (Sequential Broadcasting)4-12Sending Faxes4Sending the Same Document to Several Recipients (Sequential

Sending the Same Document to Several Recipients (Sequential Broadcasting)4-13Sending Faxes42Adjust any necessary settings for your document.• Press [I

Dialing an Overseas Number (With Pauses)4-14Sending Faxes4Dialing an Overseas Number (With Pauses)When you dial or register an overseas number, you ma

Dialing an Overseas Number (With Pauses)4-15Sending Faxes45Use the numeric keys to dial the country code, the area code, and the fax/telephone number

Dialing an Overseas Number (With Pauses)4-16Sending Faxes4

CHAPTERSetting the Receive Mode5-15Receiving FaxesThis chapter describes the different ways to receive faxes. It also explains how to set the receive

Setting the Receive Mode5-2Receiving Faxes5NOTE•If you set <3. MAN/AUTO SWITCH> to <ON> in <FAX SETTINGS> of the Menu, the machine w

Setting the Receive Mode5-3Receiving Faxes5Receiving Faxes Manually: MANUAL MODEIf you want to select <MANUAL MODE>, check the following: Selec

Setting the Receive Mode5-4Receiving Faxes5 When You Receive a Voice CallThe answering machine will record any voice messages.Adjusting the Answering

Setting the Receive Mode5-5Receiving Faxes5Setting the Ring PatternYour telephone company will assign a distinctive ring pattern to each number when y

iv Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viiiHow to Use

Receiving Faxes While Performing Other Tasks5-6Receiving Faxes5Receiving Faxes While Performing Other TasksSince the machine is a multitasking device,

Receiving Faxes in the Memory When a Problem Occurs5-7Receiving Faxes5Receiving Faxes in the Memory When a Problem OccursIf the machine encounters a p

Canceling Receiving5-8Receiving Faxes5Canceling ReceivingFollow this procedure if you want to stop receiving a fax before reception is completed:1Pres

CHAPTERSummary of Reports and Lists6-16Reports and ListsThis chapter explains how to print out the transaction reports and the lists of settings and r

ACTIVITY REPORT6-2Reports and Lists6ACTIVITY REPORTPrinting the ACTIVITY REPORTBy default, the machine is set to print an ACTIVITY REPORT after every

ACTIVITY REPORT6-3Reports and Lists61Press [Menu].2Press [ ] or [ ] to select <REPORTS/LISTS> ➞ press [Set] twice.Adjusting the ACTIVITY REPORT

Adjusting the TX REPORT Setting 6-4 Reports and Lists 6 Adjusting the TX REPORT Setting The machine can print a TX (transmission) report (TX REPORT o

Adjusting the TX REPORT Setting6-5Reports and Lists6Follow this procedure to adjust this setting:1Press [Menu].2Press [ ] or [ ] to select <FAX SET

Adjusting the RX REPORT Setting6-6Reports and Lists6Adjusting the RX REPORT SettingThe machine can print an RX (reception) report after receiving a do

Adjusting the RX REPORT Setting6-7Reports and Lists65Press [ ] or [ ] to select the setting you want ➞ press [Set].You can select from the following:-

v Chapter 3 Speed Dialing Speed Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1Registering

Printing the USER DATA LIST6-8Reports and Lists6Printing the USER DATA LISTThe USER DATA LIST allows you to check the current settings of the machine

CHAPTERLCD Messages7-17TroubleshootingThis chapter describes the problems you might encounter during fax operations and their remedies. It also explai

LCD Messages7-2Troubleshooting7CLEAR ADF ↔ DOCUMENT TOO LONGCause The document is longer than 14" (356 mm), or is not feeding correctly.Remedy Re

LCD Messages7-3Troubleshooting7NOT REGISTEREDCause The one-touch speed dialing key or coded speed dialing code you entered is not registered.Remedy Re

Error Codes7-4Troubleshooting7Error CodesErrors in reports are recorded as error code numbers because there is not enough space to print a detailed de

Faxing Problems7-5Troubleshooting7Faxing ProblemsSending ProblemsYou cannot send a fax.Q Is the machine overheated?A Unplug the machine and let it coo

Faxing Problems7-6Troubleshooting7Q Did an error occur during sending?APrint an ACTIVITY REPORT and check for an error. (See "Printing the ACTIVI

Faxing Problems7-7Troubleshooting7Q Is the document loaded?A Remove the document, stack it if necessary, and place it on the platen glass or load it i

Faxing Problems7-8Troubleshooting7Q Is the telephone line connected properly?A Make sure all line connections are secure. (See "Connect the telep

Faxing Problems7-9Troubleshooting7Faxes do not print.Q Is the cartridge installed properly?A Make sure the cartridge is installed properly. For more i

vi Chapter 5 Receiving Faxes Setting the Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Receivin

Faxing Problems7-10Troubleshooting7Errors occur frequently while receiving.Q Is the sending fax machine functioning properly?A Call the sender and hav

Telephone Problems7-11Troubleshooting7Telephone ProblemsYou cannot dial.Q Is the telephone line connected properly?A Make sure all line connections ar

If a Power Cut Occurs 7-12 Troubleshooting 7 If a Power Cut Occurs If power is suddenly lost due to an outage or accidental unplugging, a built-in ba

If You Cannot Solve the Problem7-13Troubleshooting7If You Cannot Solve the ProblemIf you have a problem with the machine and you cannot solve it by re

If You Cannot Solve the Problem7-14Troubleshooting7

CHAPTERAccessing the Machine Settings8-18Machine SettingsThis chapter explains how to adjust machine settings. The list of all the settings is also pr

Accessing the Machine Settings8-2Machine Settings8NOTE•For details on submenus, see "Menu Descriptions," on p. 8-3.•After selecting the item

Menu Descriptions8-3Machine Settings8Menu DescriptionsNOTEBefore changing settings, print the USER DATA LIST to check the current settings. (See "

Menu Descriptions8-4Machine Settings8(The factory default setting is in bold face.)COPY SETTINGSSee Chapter 10, "Machine Settings," in the B

Menu Descriptions8-5Machine Settings8NAME Registers the other party's name (max. 16 characters, including spaces).3. GROUP DIAL Registers the inf

vii Chapter 9 Appendix Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1 Facsim

Menu Descriptions8-6Machine Settings8OUTPUT YES Prints a report every time you receive a document.3. ACTIVITY REPORT Enables/disables automatic printi

Menu Descriptions8-7Machine Settings8(The factory default setting is in bold face.)ON The machine switches to document receive mode after the connecte

Menu Descriptions8-8Machine Settings8REPORTS & LISTSName Descriptions1. ACTIVITY REPORT Prints a report manually before it is printed automaticall

CHAPTERSpecifications9-19AppendixThis chapter lists the specifications for the fax function of the machine, and the index.SpecificationsSpecifications ar

Specifications9-2Appendix9TelephoneFax ResolutionSTANDARD: 203 pels/in. × 98 lines/in. (8 pels/mm × 3.85 lines/mm)FINE: 203 pels/in. × 196 lines/in. (

Index9-3Appendix9IndexSymbols (–), (+) keys, 1-2Numerics1-TOUCH LISTdescription, 6-1printing, 3-9sample, 3-101-TOUCH SPD DIAL setting, 8-4AACTIVITY

Index9-4Appendix9FAX key, 1-2Fax mode, 1-4FAX ONLY MODE, 5-2FAX SETTINGS settings, 8-4GGROUP DIAL LISTdescription, 6-1printing, 3-9sample, 3-10GROUP D

Index9-5Appendix9RReceive Mode key, 1-2Receive Mode settings, 5-1RECEIVED IN MEMORY message, 7-3Receivingautomatically, 5-2canceling, 5-8in memory whe

Index9-6Appendix9TX START SPEED setting, 8-6Types of ring patterns, 5-5UUNIT NAME setting, 8-5USER DATA LISTdescription, 6-1printing, 6-8USER DATA LIS