Canon C3480I Specifications

Please read this guide before operating this product.After you finish reading this guide, store it in a safe place for future reference. ENGSending an

viiiAdding a Digital Signature to a PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-36Adding a Device Signature . . . . . . . . .

Specifying Registered Destinations2-322Basic Sending Methods5Select the desired destination from the search results ➞ press [OK].To continue searching

Setting Cc and Bcc Addresses2-332Basic Sending MethodsSetting Cc and Bcc AddressesIn addition to the destination for the documents, you can also set m

Setting Cc and Bcc Addresses2-342Basic Sending Methods2Specify the e-mail addresses ➞ press [Done].Follow the procedure below to set the e-mail addres

Checking/Changing a Destination2-352Basic Sending MethodsChecking/Changing a DestinationYou can check and change a specified destination before you sc

Checking/Changing a Destination2-362Basic Sending Methods● If the destination is obtained via a server:❑Check or change the destination's informa

Erasing a Destination2-372Basic Sending MethodsErasing a DestinationYou can erase a specified destination from the destination list before you scan yo

Registering New Destinations Using the Register Key2-382Basic Sending MethodsRegistering New Destinations Using the Register KeyYou can register new d

Registering New Destinations Using the Register Key2-392Basic Sending Methods● To register destinations and settings in a favorites button:❑Press [Reg

Registering New Destinations Using the Register Key2-402Basic Sending Methods

3-1CHAPTER3Basic Scanning FeaturesThis chapter describes the basic scanning features.Selecting a Scan Mode. . . . . . . . . . . . . . . . . . . . . .

ixCommunications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6Automatic Document Deletion . . . . . . .

Selecting a Scan Mode3-23Basic Scanning FeaturesSelecting a Scan ModeYou can set the scan mode in which a document is scanned. The machine has eight p

Selecting a Scan Mode3-33Basic Scanning Features1Place your originals ➞ specify the destination ➞ press the Scan Settings drop-down list ➞ select the

Scan Settings3-43Basic Scanning FeaturesScan SettingsNOTE •Changed scan settings are not saved. For instructions on saving settings, see "User Pr

Scan Settings3-53Basic Scanning Features1Place your originals into the feeder ➞ specify the destination ➞ press [2-Sided Original].For more informatio

Scan Settings3-63Basic Scanning Features Different Size OriginalsThis mode enables you to scan different size originals with the same widths (11"

Scan Settings3-73Basic Scanning Features1Place your originals ➞ specify the destination ➞ press [Diff. Size Originals].For more information on specify

Scan Settings3-83Basic Scanning Features Document SizeYou can manually specify the document size when the machine cannot detect the paper size automat

Scan Settings3-93Basic Scanning Features2Press [Document Size Select].3Select the document size.● If you want to scan a standard document size:❑Select

Scan Settings3-103Basic Scanning Features● If you want to scan a nonstandard document size:❑Press [Other Size].❑ Press [X] (horizontal axis) ➞ enter a

Scan Settings3-113Basic Scanning Features5Press (Start).Registering the Specified Document Size1Press the Scan Settings drop-down list ➞ press [Optio

xChapter 10 Storing/Editing Address Book SettingsAddress Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Scan Settings3-123Basic Scanning FeaturesNOTE •If you register a new document size in a key that already has a document size stored in it, the new doc

Scan Settings3-133Basic Scanning Features2Press the Resolution drop-down list ➞ select a resolution ➞ press [OK].If [PDF (Trace)] or [PDF (Compact)] i

Scan Settings3-143Basic Scanning Features2Press [ ] or [ ] to adjust the scan exposure ➞ press [OK].Press [ ] to move the indicator to the left to mak

Scan Settings3-153Basic Scanning Features Text ModeThis mode is best suited for scanning text originals. Blueprints or pencil drawn originals can als

Scan Settings3-163Basic Scanning Features4Press (Start).Automatic Exposure AdjustmentThis mode enables you to set the machine to automatically adjust

Scan Settings3-173Basic Scanning Features Changing the Zoom RatioYou can set the machine to adjust the zoom ratio automatically, or you can specify th

Scan Settings3-183Basic Scanning Features2Press [Copy Ratio].3To reduce the original image, select a preset reduction ratio. To enlarge the original i

Scan Settings3-193Basic Scanning FeaturesZoom by PercentageYou can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50%

Scan Settings3-203Basic Scanning Features1Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option] ➞

Changing Color Modes3-213Basic Scanning FeaturesChanging Color ModesThis machine comes with two Automatic Color Selection modes. Automatic Color Selec

xiForwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-25Storing Forwarding Settings. . . .

Changing Color Modes3-223Basic Scanning Features Automatic Color Selection (Full Color/Black-and-White)If the Automatic Color Selection (Full Color/B

Changing Color Modes3-233Basic Scanning Features2Press the color selection drop-down list ➞ press [Auto-Color Select (Full Color/Grayscale)], [Auto-Co

Changing Color Modes3-243Basic Scanning Features

4-1CHAPTER4Special Scanning FeaturesThis chapter describes the special scanning features.What are Special Features? . . . . . . . . . . . . . . . . .

What are Special Features?4-24Special Scanning FeaturesWhat are Special Features?Special features, such as the Frame Erase and Job Build modes, are mo

What are Special Features?4-34Special Scanning Features4Select the desired mode from the Special Features screen.5Set the desired mode.For more inform

2-Page Separation4-44Special Scanning Features2-Page SeparationThis mode enables you to scan facing pages in a book or bound original and record then

Frame Erase4-54Special Scanning FeaturesFrame EraseThis mode enables you to erase shadows and lines that appear when scanning various types of origina

Frame Erase4-64Special Scanning Features Original Frame EraseIMPORTANT The Original Frame Erase mode cannot be used with the Document Size Select (11x

Frame Erase4-74Special Scanning Features● If you want to set the top, left, right, and bottom widths independently:❑Press [Adjust Each Dim.].❑ Select

xiiChapter 14 AppendixReport and List Samples. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2Send Job List . .

Frame Erase4-84Special Scanning Features2Press [Book Frame Erase].3Press [-] or [+] to set the frame erase widths.● If you want to set the same width

Frame Erase4-94Special Scanning Features Binding EraseIMPORTANT •The Binding Erase mode cannot be used with the Document Size Select (11x17+, Other Si

Job Build4-104Special Scanning FeaturesJob BuildThis mode enables you to scan originals that are too many to be placed at once, by dividing them into

Job Build4-114Special Scanning Features2Press [Done] ➞ [OK].3Press (Start).NOTE To cancel scanning, press [Cancel] or (Stop).4When scanning is comp

Job Build4-124Special Scanning FeaturesDetails of each item are shown below.Do not forget to set or cancel the 2-Sided Original mode, according to the

Adjusting the Contrast (Sharpness)4-134Special Scanning FeaturesAdjusting the Contrast (Sharpness)This mode enables you to scan original images with a

Image Quality Adjustment4-144Special Scanning FeaturesImage Quality AdjustmentYou can adjust the scan exposure to erase the background color of the or

Image Quality Adjustment4-154Special Scanning Features Remove BackgroundThis mode enables you to scan by erasing the background color of the original.

Image Quality Adjustment4-164Special Scanning Features Prevent BleedingThis mode enables you to prevent the original image on the reverse side of thin

User Preset Keys4-174Special Scanning FeaturesUser Preset KeysYou can set any possible combination of scan settings and store them in a user preset ke

xiiiThank you for purchasing the Canon Color imageRUNNER C3480/C3480i/C3080/C3080i/C2550. Please read this manual thoroughly before operating the mach

User Preset Keys4-184Special Scanning Features3Select a user preset key for storing the scan settings ➞ press [Store].The table below describes the co

User Preset Keys4-194Special Scanning Features Naming a User Preset Key1Press the Scan Settings drop-down list ➞ [Option] ➞ [Store/Erase].If necessary

User Preset Keys4-204Special Scanning Features Erasing Scan Settings1Press the Scan Settings drop-down list ➞ press [Option] ➞ [Store/Erase].If necess

5-1CHAPTER5Sending DocumentsThis chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful

Sending Methods5-25Sending DocumentsSending MethodsYou can enter the document's name, subject line, message body text, and replay-to address for

Sending Methods5-35Sending Documents Sending a FaxYou can scan originals and send them as faxes. This section describes the procedure for specifying a

Sending Methods5-45Sending Documents2Specify each setting ➞ press [Done].[Sender's Names (TTI)]:Press [Sender's Names (TTI)] ➞ select sender

Sending Methods5-55Sending DocumentsIMPORTANT •You can restrict sending from line 1 or line 2. (See "Selecting the Line for Sending," on p.

Sending Methods5-65Sending Documents1Place your originals ➞ specify the e-mail address ➞ press [File Format].2Select a file format.NOTE For instructio

Sending Methods5-75Sending DocumentsThe first text block extracted from the first page of the document is automatically set as the document name. Char

xiv Keys Used in This ManualThe following symbols and key names are a few examples of how keys to be pressed are expressed in this manual:Hereafter, t

Sending Methods5-85Sending DocumentsNOTE •When you are sending documents, each page is sent as a separate image attached to an e-mail message, and the

Sending Methods5-95Sending Documents Sending an I-FaxYou can scan a document and send it to a destination via the Internet as an I-fax. An I-fax can o

Sending Methods5-105Sending Documents[Reply-to]:Press [Reply-to] ➞ select a reply-to address ➞ press [OK].If Access Number Management in Restrict the

Sending Methods5-115Sending Documents Sending a Job to a File ServerYou can send a job to any computer that acts as a file server on the network. The

Sending Methods5-125Sending Documents3Press [Send Settings] ➞ specify a send document name ➞ press [Done].[Send Doc. Name]:Press [Send Doc. Name] ➞ en

Sending Methods5-135Sending DocumentsNOTE When you are sending documents, each page is sent as a separate image and stored in a file server. The exten

Sending Methods5-145Sending Documents Sending a Job to a User InboxYou can scan a document and store it in a User Inbox. If you include a User Inbox a

Sending Methods5-155Sending Documents3Press (Start). Delaying a Send JobThe Delayed Send mode enables you to store a send job in memory, and have it

Sending Methods5-165Sending Documents1Place your originals ➞ specify the destination ➞ press [Send Settings].2Press [Delayed Send].3Enter the send tim

Sending Methods5-175Sending Documents Job Done NoticeYou can send a job done notice to a specified e-mail address to notify you when a send job is com

xv Illustrations Used in This ManualIllustrations used in this manual are those displayed when the Color imageRUNNER C3480i has the following optional

Sending Methods5-185Sending Documents5Press (Start).NOTE To cancel this setting, press [Send Settings] ➞ [Job Done Notice] ➞ [Cancel]. Previewing Ori

Sending Methods5-195Sending Documents4Press [ ] or [ ] to specify the page that you want to verify.5Select whether to erase the page.To erase the page

Sending Methods5-205Sending DocumentsNOTE The number of scanned pages is displayed on the Send Process screen. Stamping OriginalsThe machine can print

Sending Methods5-215Sending Documents2Press [Stamp] ➞ [Done].To cancel the Stamp mode, press [Stamp] again.3Press (Start).NOTE If the stamp is not ma

Setting the File Format to Send a Document in5-225Sending DocumentsSetting the File Format to Send a Document inYou can select TIFF, JPEG, or PDF as t

Setting the File Format to Send a Document in5-235Sending Documents Setting the File FormatYou can send a scanned document to a file server or as an e

Setting the File Format to Send a Document in5-245Sending Documents● If you select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], or [JPEG] as the f

Setting the File Format to Send a Document in5-255Sending Documents● If you select [PDF] or [TIFF] as the file format:❑Specify whether to divide your

Setting the File Format to Send a Document in5-265Sending Documents Sending a Compact PDFThis mode enables you to send files containing text originals

Setting the File Format to Send a Document in5-275Sending Documents3Specify whether to divide your documents into separate pages ➞ press [OK].If you w

xvi TrademarksMacintosh, Mac OS, and QuickTime are trademarks of Apple Inc., registered in the U.S. and other countries.Microsoft, Windows, and Window

Setting the File Format to Send a Document in5-285Sending Documents Trace & SmoothTrace & Smooth is an advanced setting of compact PDF, which

Setting the File Format to Send a Document in5-295Sending Documents2Press [Trace & Smooth].3Follow steps 3 and 4 of "Sending a Compact PDF,&q

Setting the File Format to Send a Document in5-305Sending Documents2Press [OCR (Text Searchable)].3Specify whether to divide your documents into separ

Setting the File Format to Send a Document in5-315Sending Documents Encrypting PDF FilesThis mode enables you to encrypt PDF files that you send to an

Setting the File Format to Send a Document in5-325Sending Documents3Specify each setting ➞ press [OK].<Encryption Level>:Press the Encryption Le

Setting the File Format to Send a Document in5-335Sending Documents<Allow Printing>:If [High (128-bit RC4)/Acrobat 5.0 and later] is selected as

Setting the File Format to Send a Document in5-345Sending DocumentsPress the Allow Changes drop-down list ➞ select whether to allow changing of the re

Setting the File Format to Send a Document in5-355Sending DocumentsIMPORTANT •If you did not enter a password in [Password to Open a Doc.] or [Permiss

Setting the File Format to Send a Document in5-365Sending Documents Adding a Digital Signature to a PDFThis mode enables you to send PDF documents wit

Setting the File Format to Send a Document in5-375Sending DocumentsAdding a Device SignatureNOTE •This mode is available only if the optional Universa

xvii FCC (Federal Communications Commission)This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant

Setting the File Format to Send a Document in5-385Sending Documents3Press [Device Signature] ➞ [OK] ➞ [OK].4Press (Start).Adding a User SignatureYou

Setting the File Format to Send a Document in5-395Sending Documents2Place your originals and specify the destination ➞ press [File Format] ➞ [Add Digi

Job Recall5-405Sending DocumentsJob RecallYou can recall the last three addresses, scan settings, and send settings which have been set, and then send

Job Recall5-415Sending Documents2Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK].IMPORTANT •If the optional Super G3

Job Recall5-425Sending Documents

6-1CHAPTER6Receiving DocumentsThis chapter describes the basic reception features. You can receive document transmissions automatically, forward recei

Receiving Print, Fax, and I-Fax Documents6-26Receiving DocumentsReceiving Print, Fax, and I-Fax Documents Receiving Print JobsThe machine receives an

Receiving Print, Fax, and I-Fax Documents6-36Receiving Documents Receiving Documents1When documents are being received, the Processing/Data indicator

Receiving Print, Fax, and I-Fax Documents6-46Receiving Documents3The document is printed.The Processing/Data indicator goes out when documents stored

Receiving Print, Fax, and I-Fax Documents6-56Receiving Documents Processing Received DocumentsWhen the machine receives I-fax/fax documents, they are

xviii3. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or an e

Receiving Print, Fax, and I-Fax Documents6-66Receiving Documents*1 Received fax documents can be forwarded if the optional Super G3 FAX Board or Super

Receiving Print, Fax, and I-Fax Documents6-76Receiving Documents Setting the Memory Lock ModeYou can set to store the received fax/I-fax documents in

Receiving Print, Fax, and I-Fax Documents6-86Receiving Documents Erasing Received DocumentsYou can erase any received document stored in the Memory RX

Receiving Print, Fax, and I-Fax Documents6-96Receiving Documents2Select the desired inbox and the document that you want to erase ➞ press [Erase].In t

Available Paper Sizes6-106Receiving DocumentsAvailable Paper SizesWhen received documents are printed, they are printed from the paper drawer that has

7-1CHAPTER7Special Fax FunctionsThis chapter describes special fax sending and receiving features.Sending with a Subaddress . . . . . . . . . . . . .

Sending with a Subaddress7-27Special Fax FunctionsSending with a SubaddressIf the destination fax machine is compatible with ITU-T (International Tele

Sending with a Subaddress7-37Special Fax FunctionsDetails of each item are shown below.IMPORTANT You cannot insert a pause at the beginning of a numbe

Sending with a Subaddress7-47Special Fax Functions2Press [Subaddress].If the Optional Super G3 Multi-Line Fax Board is installed, press [Option].3Pres

Using a PIN Code7-57Special Fax FunctionsUsing a PIN CodeThe PIN (Personal Identification Number) code prevents unauthorized personnel from making cal

xixThis equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs.In Case of

Using a PIN Code7-67Special Fax Functions3Press [On] ➞ select the desired type of PIN code ➞ press [OK] ➞ [OK].If you do not want to set the PIN Code,

Using a PIN Code7-77Special Fax Functions● If you select [Option] for the PIN code position:❑Enter the fax number using - (numeric keys), , and

Fax Information Services7-87Special Fax FunctionsFax Information ServicesMany fax information services for banks, airline reservations, hotel reservat

Fax Information Services7-97Special Fax Functions● If you press [One-touch Buttons]:❑Select the desired one-touch button.One-touch buttons are assigne

Fax Information Services7-107Special Fax Functions

8-1CHAPTER8Checking/Changing the Send/Receive StatusThis chapter describes how you can check/change the status of send and receive jobs. Checking/Chan

Checking/Changing the Status of Send Jobs8-28Checking/Changing the Send/Receive StatusChecking/Changing the Status of Send JobsThis section describes

Checking/Changing the Status of Send Jobs8-38Checking/Changing the Send/Receive Status2Press [Send] ➞ [Status] or [Log].3Select a job whose detailed i

Checking/Changing the Status of Send Jobs8-48Checking/Changing the Send/Receive Status● If you select a job with only one destination in [Status]:❑Che

Checking/Changing the Status of Send Jobs8-58Checking/Changing the Send/Receive Status Changing the DestinationYou can change the destination of a sen

xx Users in CanadaPreinstallation Requirements for Canon Facsimile EquipmentA. LocationSupply a suitable table, cabinet, or desk for the machine. See

Checking/Changing the Status of Send Jobs8-68Checking/Changing the Send/Receive Status2Press [Send] ➞ [Status].3Select the job whose destination you w

Checking/Changing the Status of Send Jobs8-78Checking/Changing the Send/Receive Status Resending a JobYou can resend jobs that are canceled due to tra

Checking/Changing the Status of Send Jobs8-88Checking/Changing the Send/Receive Status Printing the Send Job Status/Log1Press [System Monitor] ➞ [Send

Checking the Status of Fax Jobs8-98Checking/Changing the Send/Receive StatusChecking the Status of Fax JobsThis section describes how to check the sta

Checking the Status of Fax Jobs8-108Checking/Changing the Send/Receive Status2Press [Fax] ➞ [Send Job Status], [Received Job Status], or [Log].● If yo

Checking the Status of Fax Jobs8-118Checking/Changing the Send/Receive Status Printing the Fax Activity ReportYou can print the Fax Activity Report, w

Checking the Status of Receive and Forwarded Jobs8-128Checking/Changing the Send/Receive StatusChecking the Status of Receive and Forwarded JobsYou ca

Checking the Status of Receive and Forwarded Jobs8-138Checking/Changing the Send/Receive Status Printing the Receive Job LogYou can print the receive

Checking the Status of Receive and Forwarded Jobs8-148Checking/Changing the Send/Receive Status2Press [Receive] ➞ [Checking RX of I-Fax Jobs].The scre

Checking the Status of Receive and Forwarded Jobs8-158Checking/Changing the Send/Receive Status3Select a job whose detailed information you want to ch

xxi• Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications co

Checking the Status of Receive and Forwarded Jobs8-168Checking/Changing the Send/Receive Status

9-1CHAPTER9Customizing Communications SettingsThis chapter describes how to store and change the default settings of the Send/Receive function to suit

9-29. Customizing Communications Settings9Customizing Communications SettingsReducing a Received Document . . . . . . . . . . . . . . . . . . . . . .

What are Additional Functions?9-39Customizing Communications SettingsWhat are Additional Functions?Additional Functions enable you to customize the ma

What are Additional Functions?9-49Customizing Communications Settings3Press a mode key to specify its settings.For more information on the settings yo

What are Additional Functions?9-59Customizing Communications Settings5Press [Done] repeatedly until the Send Basic Features screen appears.

Communications Settings Table9-69Customizing Communications SettingsCommunications Settings TableThe following items can be stored or set in Communica

Communications Settings Table9-79Customizing Communications SettingsPDF (OCR) Settings*3Smart Scan: On*1, OffYes p. 9-24Number of Characters for Docum

Communications Settings Table9-89Customizing Communications Settings*1 Indicates the default setting.*2 Indicates item that appears only if the option

Communications Settings Table9-99Customizing Communications Settings Fax Settings*2*1 Indicates the default setting.*2 Indicates item that appears on

xxiiB. Installation téléphonique1. Une seule ligne téléphonique (tonalités ou impulsions) doit être utilisée. Si la Carte FAX (Super G3) Multi Ligne e

Communications Settings Table9-109Customizing Communications SettingsNOTE •For instructions on setting the modes not described in this manual, refer t

Automatic Document Deletion9-119Customizing Communications SettingsAutomatic Document DeletionIf transmission of a document has failed, this mode auto

Data Compression Ratio for Color Send Jobs9-129Customizing Communications SettingsData Compression Ratio for Color Send JobsYou can set the compressio

Handling Documents That Fail to Be Forwarded9-139Customizing Communications SettingsHandling Documents That Fail to Be ForwardedYou can set how the ma

Number of Retry Attempts9-149Customizing Communications SettingsNumber of Retry AttemptsRetry Times is the mode which automatically resends data when

Standard Send Settings9-159Customizing Communications SettingsStandard Send SettingsThis mode enables you to change the standard settings for the Send

Standard Send Settings9-169Customizing Communications Settings[Stamp]:Press [Stamp].To cancel this setting, press [Stamp] again.[File Formats]:Press [

Favorites Buttons9-179Customizing Communications SettingsFavorites ButtonsYou can set any possible combination of send settings and register them in a

Favorites Buttons9-189Customizing Communications Settings3Press [Store].NOTE •If you select a key that already has settings stored in it, the settings

Favorites Buttons9-199Customizing Communications Settings4Enter a name ➞ press [OK].NOTE If you press [OK] without entering any characters, the key na

xxiii• L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface

Favorites Buttons9-209Customizing Communications Settings Erasing a Favorites Button1Press (Additional Functions) ➞ [Communications Settings] ➞ [TX

Displaying Confirmation for Favorites Buttons9-219Customizing Communications SettingsDisplaying Confirmation for Favorites ButtonsThis mode enables yo

PDF Compression Priority9-229Customizing Communications SettingsPDF Compression PriorityIf PDF (Trace) or PDF (Compact) is selected as the file format

PDF Compression Priority9-239Customizing Communications SettingsNOTE •The setting made for <Image Level in Text Mode> or <Image Level in Text

PDF (OCR) Mode9-249Customizing Communications SettingsPDF (OCR) ModeThis mode enables you to perform OCR (optical character recognition) on a scanned

PDF (OCR) Mode9-259Customizing Communications Settings<Smart Scan>:<Number of Characters for Document Name Setting>:Press [-] or [+] to se

PDF (Trace & Smooth) Settings9-269Customizing Communications SettingsPDF (Trace & Smooth) SettingsWhen outlining documents that are to be sent

PDF (Trace & Smooth) Settings9-279Customizing Communications Settings<Background Image Level>:NOTE For <Graphics Recognition Level>, b

Confirming the Device Signature Certificate9-289Customizing Communications SettingsConfirming the Device Signature CertificateYou can confirm the cert

Checking a User Signature Certificate9-299Customizing Communications SettingsChecking a User Signature CertificateYou can confirm the certificate and

xxiv CopyrightCopyright 2007 by Canon Inc. All rights reserved.No part of this publication may be reproduced or transmitted in any form or by any mean

Initial Send Screen Display9-309Customizing Communications SettingsInitial Send Screen DisplayThis mode enables you to set whether [Favorites], [One-t

Printing the TX Terminal ID9-319Customizing Communications SettingsPrinting the TX Terminal IDThe TX Terminal ID setting enables you to specify whethe

Printing the TX Terminal ID9-329Customizing Communications Settings< Printing Position>:<Display Destination Name>:● If you select [On] (T

Printing the TX Terminal ID9-339Customizing Communications Settings<Printing Position>:<Display Destination Name>:<Telephone # Mark>

Dividing Data Into Chunks When Sending With WebDAV9-349Customizing Communications SettingsDividing Data Into Chunks When Sending With WebDAVChunked en

Gamma Value for YCbCr Send Jobs9-359Customizing Communications SettingsGamma Value for YCbCr Send JobsIf you are sending to an e-mail or file server d

Initializing TX Settings9-369Customizing Communications SettingsInitializing TX SettingsYou can restore almost all of the TX settings to their default

2-Sided Printing9-379Customizing Communications Settings2-Sided PrintingYou can print received documents on both sides of the paper you select. This e

Paper Drawer Selection9-389Customizing Communications SettingsPaper Drawer SelectionYou can set how the machine prints documents when there is no pape

Paper Drawer Selection9-399Customizing Communications SettingsNOTE For more information on selecting a paper source for printing received documents, s

xxvPlease read these "Important Safety Instructions" thoroughly before operating the machine. As these instructions are intended to prevent

Reducing a Received Document9-409Customizing Communications SettingsReducing a Received DocumentYou can set the machine to automatically reduce receiv

Reducing a Received Document9-419Customizing Communications Settings● If you select [On]:❑Specify each setting ➞ press [OK].<RX Reduction>:<R

Printing Footer Information on a Received Document9-429Customizing Communications SettingsPrinting Footer Information on a Received DocumentYou can se

2 On 1 Log9-439Customizing Communications Settings2 On 1 LogThis mode enables you to print two received documents of the same paper size onto a single

Gamma Value for YCbCr Received Jobs9-449Customizing Communications SettingsGamma Value for YCbCr Received JobsYou can set the gamma value to use when

Adjusting the Alarm and Monitor Volume9-459Customizing Communications SettingsAdjusting the Alarm and Monitor VolumeYou can set the volume for the ala

ECM Transmission9-469Customizing Communications SettingsECM TransmissionECM (Error Correction Mode) reduces the effect of system and line errors on do

Pause Time9-479Customizing Communications SettingsPause TimeSome overseas dialing may be affected by the distance or complex routing of connections wh

Auto Redial9-489Customizing Communications SettingsAuto RedialAuto Redial enables the machine to automatically redial the recipient's fax number

Auto Redial9-499Customizing Communications Settings<Redial Times>:Press [-] or [+] to set the number of redial times.<Redial Interval>:Pre

xxvi

Checking the Dial Tone before Sending9-509Customizing Communications SettingsChecking the Dial Tone before SendingThe following redirection problem ma

ECM Reception9-519Customizing Communications SettingsECM ReceptionYou can receive incoming documents using ECM (Error Correction Mode).ECM is a mode w

Registering the Fax Number for an Additional Line9-529Customizing Communications SettingsRegistering the Fax Number for an Additional LineIf the optio

Registering the Unit Name for an Additional Line9-539Customizing Communications SettingsRegistering the Unit Name for an Additional LineYour name or c

Selecting the Telephone Line Type for an Additional Line9-549Customizing Communications SettingsSelecting the Telephone Line Type for an Additional Li

Selecting the Line for Sending9-559Customizing Communications SettingsSelecting the Line for SendingYou can register the method for selecting the line

Selecting the Line for Sending9-569Customizing Communications Settings<Line 2>:IMPORTANT Even if you set to prohibit using line 1 for sending do

10-1CHAPTER10Storing/Editing Address Book SettingsThis chapter describes how to register various addresses in the Address Book and how to edit and era

Address Book Settings Table10-210Storing/Editing Address Book SettingsAddress Book Settings TableThe following items can be stored or set in Address B

About the Address Book10-310Storing/Editing Address Book SettingsAbout the Address BookThe Address Book is a feature used for storing fax, e-mail, I-f

1-1CHAPTER1Introduction to Sending and Fax FunctionsThis chapter is an introduction to the Send function.What This Machine Can Do . . . . . . . . . .

About the Address Book10-410Storing/Editing Address Book Settings FileYou can register a protocol, host name, folder path, etc. for storing scanned d

Storing New Addresses10-510Storing/Editing Address Book SettingsStoring New AddressesIf you register a destination in the Address Book, you can save y

Storing New Addresses10-610Storing/Editing Address Book Settings2Press [Register New Address].3Press [Fax].4Press [Name].5Enter a name for the recipie

Storing New Addresses10-710Storing/Editing Address Book Settings6Press the Address Book drop-down list ➞ select one of the numbered subaddress books.A

Storing New Addresses10-810Storing/Editing Address Book Settings● If you press [Option]:❑Specify each setting ➞ press [OK].[Subaddress] and [Password]

Storing New Addresses10-910Storing/Editing Address Book SettingsIMPORTANT If you want to attach a subaddress to your send job, make sure that the reci

Storing New Addresses10-1010Storing/Editing Address Book Settings2Press [E-mail].3Press [Name].4Enter a name for the e-mail address ➞ press [OK].NOTE

Storing New Addresses10-1110Storing/Editing Address Book Settings7Select [On] or [Off] for <Divided Data Destination>.Details of each item are s

Storing New Addresses10-1210Storing/Editing Address Book Settings I-Fax Addresses1Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register

Storing New Addresses10-1310Storing/Editing Address Book Settings5Press the Address Book drop-down list ➞ select one of the numbered subaddress books.

Color imageRUNNERC3480/C3480iC3080/C3080iC2550Sending and FacsimileGuide0Ot¯

What This Machine Can Do1-21Introduction to Sending and Fax FunctionsWhat This Machine Can DoAll the elements you will ever need in a color digital mu

Storing New Addresses10-1410Storing/Editing Address Book SettingsNOTE After pressing [OK], the standard field that you entered appears as asterisks (*

Storing New Addresses10-1510Storing/Editing Address Book Settings10Press [Destination Conditions] ➞ select [On] or [Off] for <Receive Divided Data&

Storing New Addresses10-1610Storing/Editing Address Book Settings11Specify the receiving conditions of the destination.● If you want to send in black-

Storing New Addresses10-1710Storing/Editing Address Book Settings12Finish storing the address.● If Access Number Management is set to 'On':❑

Storing New Addresses10-1810Storing/Editing Address Book Settings2Press [File].3Press [Name].4Enter a name for the file server address ➞ press [OK].NO

Storing New Addresses10-1910Storing/Editing Address Book Settings6Press the Protocol drop-down list ➞ select the desired protocol.NOTE For more inform

Storing New Addresses10-2010Storing/Editing Address Book SettingsNOTE •If you want to store a group address, you can only select destinations that you

Storing New Addresses10-2110Storing/Editing Address Book Settings4Enter a name for the group address ➞ press [OK].NOTE The first character that you en

Storing New Addresses10-2210Storing/Editing Address Book SettingsNOTE [Access Number] is displayed on the screen only if Access Number Management in R

Storing New Addresses10-2310Storing/Editing Address Book Settings Addresses Obtained via a ServerYou can store an address that is obtained by searchin

What This Machine Can Do1-31Introduction to Sending and Fax FunctionsSuper G3 Fax FunctionThis machine's Super G3 fax function is compatible with

Storing New Addresses10-2410Storing/Editing Address Book Settings3Press the Server to Search drop-down list ➞ select the desired server to search.4Spe

Storing New Addresses10-2510Storing/Editing Address Book SettingsFor example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organizatio

Storing New Addresses10-2610Storing/Editing Address Book Settings❑ Enter the search criterion ➞ press [OK].❑ Press [Add].To continue adding more searc

Storing New Addresses10-2710Storing/Editing Address Book Settings● If the Enter Network Password screen is displayed:❑Specify each setting ➞ press [OK

Storing New Addresses10-2810Storing/Editing Address Book Settings7Store the selected destination.IMPORTANT The information that can be obtained via th

Storing New Addresses10-2910Storing/Editing Address Book Settings● If you want to register the selected destination as an I-fax address:❑Verify the ad

Editing Address Details10-3010Storing/Editing Address Book SettingsEditing Address DetailsYou can change destination details as necessary.1Press (Add

Editing Address Details10-3110Storing/Editing Address Book SettingsNOTE •For instructions on setting fax numbers, see "Fax Numbers," on p. 1

Editing Address Details10-3210Storing/Editing Address Book SettingsNOTE •If you want to manage destinations with the Access Number Management mode, se

Erasing Addresses10-3310Storing/Editing Address Book SettingsErasing AddressesYou can erase destinations stored in the address book.1Press (Addition

What This Machine Can Do1-41Introduction to Sending and Fax FunctionsFile Formats for Every NeedYou can send documents in a variety of file formats, i

Naming an Address Book10-3410Storing/Editing Address Book SettingsNaming an Address BookYou can assign a name to any subaddress book.1Press (Addition

Storing/Editing One-Touch Buttons10-3510Storing/Editing Address Book SettingsStoring/Editing One-Touch ButtonsYou can store up to 200 destinations in

Storing/Editing One-Touch Buttons10-3610Storing/Editing Address Book SettingsIf you select a one-touch button already storing a destination, proceed t

Storing/Editing One-Touch Buttons10-3710Storing/Editing Address Book Settings● If you select [File]:❑Enter a name for the file server address in accor

Storing/Editing One-Touch Buttons10-3810Storing/Editing Address Book SettingsNOTE To cancel a selected destination, select the destination again.❑ If

Erasing One-Touch Buttons10-3910Storing/Editing Address Book SettingsErasing One-Touch ButtonsYou can erase the destinations that you have stored in o

Erasing One-Touch Buttons10-4010Storing/Editing Address Book Settings

11-1CHAPTER11System Manager SettingsThis chapter describes the settings that can be made by the System Manager (the person in charge of the machine).S

System Settings Table11-211System Manager SettingsSystem Settings TableThe following items can be stored or set in System Settings from the Additional

System Settings Table11-311System Manager SettingsFax Settings*2p. 11-9Send Start Speed33600 bps*1, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bpsY

What This Machine Can Do1-51Introduction to Sending and Fax FunctionsReceiving Faxes/I-Faxes in MemoryReceived fax/I-fax documents can be stored in th

System Settings Table11-411System Manager Settings*1 Indicates the default setting.*2 Indicates item that appears only if the optional Super G3 FAX Bo

Communications Settings11-511System Manager SettingsCommunications SettingsThis section describes the e-mail, I-fax, fax, and Memory RX Inbox settings

Communications Settings11-611System Manager Settings2Specify each setting ➞ press [OK].<Maximum Data Size for Sending>:Specify the maximum data

Communications Settings11-711System Manager Settings2Select [On] or [Off] ➞ press [OK].Details of each item are shown below: I-Fax SettingsYou can cha

Communications Settings11-811System Manager Settings Allow MDN Not Via ServerSets whether to allow the recipient's machine to send MDN (Mail Del

Communications Settings11-911System Manager Settings<Allow MDN Not Via Server>:NOTE •If you set the divided data RX timeout time to '0&apos

Communications Settings11-1011System Manager Settings1Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings] ➞ [Fax Settings].2

Communications Settings11-1111System Manager SettingsNOTE •If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Func

Communications Settings11-1211System Manager Settings3Press [Password] ➞ enter the desired password using - (numeric keys).4Press [Confirm] ➞ re-e

Communications Settings11-1311System Manager SettingsStoring Received I-Fax Documents in MemoryYou can set the machine to store received I-fax documen

Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C25501-61Introduction to Sending and Fax FunctionsOverview of the Color imageRUNNER C3480/

Communications Settings11-1411System Manager Settings2Select [Everyday], [Select Days], or [Off].● If you select [Everyday]:❑Select a number ([1] to [

Communications Settings11-1511System Manager Settings● If you select [Off]:❑Press [OK].If you select [Off], Memory Lock will not automatically turn on

Communications Settings11-1611System Manager SettingsIf you make a mistake when entering the time, press (Clear) to clear your entry ➞ enter another

Restricting the Send Function11-1711System Manager SettingsRestricting the Send FunctionYou can set the Address Book with a password and set access nu

Restricting the Send Function11-1811System Manager Settings Access Number ManagementYou can set an access number for an address in the Address Book to

Restricting the Send Function11-1911System Manager Settings1Press (Additional Functions) ➞ [System Manager Settings] ➞ [Restrict the Send Function]

Restricting the Send Function11-2011System Manager Settings Setting to Confirm Entered Fax NumbersThis mode displays a confirmation screen when a user

Restricting the Send Function11-2111System Manager Settings Restricting the Domains to Which E-mail/I-Fax Documents Can Be SentYou can restrict the do

Restricting the Send Function11-2211System Manager Settings● If you want to edit a domain:❑Select the desired registered domain ➞ press [Edit].❑ Press

Restricting the Send Function11-2311System Manager Settings Setting to Always Add a Device Signature to PDF DocumentsThis mode enables you to set whet

Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C25501-71Introduction to Sending and Fax Functions*1 Available only if the optional Super

Restricting the Send Function11-2411System Manager Settings● If you select [Off]:❑Press [OK].

Forwarding Settings11-2511System Manager SettingsForwarding SettingsYou can set the machine to store received fax/I-fax documents in Confidential Fax

Forwarding Settings11-2611System Manager Settings*1 Received fax documents can be forwarded if the optional Super G3 FAX Board or Super G3 Multi-Line

Forwarding Settings11-2711System Manager Settings2Press [Register].3To recall the forwarding settings of a received document that you have stored, pre

Forwarding Settings11-2811System Manager Settings5Enter a name for the forwarding condition ➞ press [OK].NOTE If [Send Doc. Name] is not specified, th

Forwarding Settings11-2911System Manager Settings8Set the forwarding conditions.● If [I-Fax] is selected as the receive type:❑Press the To, From, or S

Forwarding Settings11-3011System Manager Settings● If [Fax] is selected as the receive type (The optional Super G3 FAX Board or Super G3 Multi-Line Fa

Forwarding Settings11-3111System Manager Settings❑ If necessary, repeat this step for the other drop-down list(s).If you want to change the criteria f

Forwarding Settings11-3211System Manager SettingsNOTE If the selected destination is a group address which contains a User Inbox as a destination, the

Forwarding Settings11-3311System Manager Settings● If you select [Conf. Fax Inbox]:❑Select the desired Confidential Fax Inbox ➞ press [OK].You cannot

Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C25501-81Introduction to Sending and Fax FunctionsThe Flow of the sending is as follows.IM

Forwarding Settings11-3411System Manager Settings● If you select [Everyday]:❑Enter the start time and end time using - (numeric keys) ➞ press [OK]

Forwarding Settings11-3511System Manager Settings15Press the Store/Print Received Doc. drop-down list ➞ select [On] or [Off].If you selected a Confide

Forwarding Settings11-3611System Manager SettingsNOTE •To cancel a selected destination, select the destination again.•To view the detailed informatio

Forwarding Settings11-3711System Manager SettingsNOTE •To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explore

Forwarding Settings11-3811System Manager Settings When Forwarding Destinations Do Not Match the Forwarding ConditionsYou can store the forwarding dest

Forwarding Settings11-3911System Manager Settings3Press [Forwarding Destination] ➞ select [Address Book] or [Conf. Fax Inbox].Details of each item are

Forwarding Settings11-4011System Manager SettingsNOTE •To cancel a selected destination, select the destination again.•To view the detailed informatio

Forwarding Settings11-4111System Manager Settings6Press the Store/Print Received Doc. drop-down list ➞ select [On] or [Off].If you select a Confidenti

Forwarding Settings11-4211System Manager SettingsNOTE •To cancel a selected destination, select the destination again.•To view the detailed informatio

Forwarding Settings11-4311System Manager SettingsIf [Fax] is selected as the receive type, you can select from the following file formats:If you want

Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C25501-91Introduction to Sending and Fax Functions Send Basic Features ScreenThe screen b

Forwarding Settings11-4411System Manager Settings Checking/Changing Forwarding SettingsYou can check or change forwarding settings that have been stor

Forwarding Settings11-4511System Manager Settings Erasing Forwarding SettingsYou can erase forwarding settings that have been stored.1Press (Additio

LDAP Server Settings11-4611System Manager SettingsLDAP Server SettingsIf the information for an LDAP (Lightweight Directory Access Protocol) server is

LDAP Server Settings11-4711System Manager Settings[Server Address]:Press [Server Address] ➞ enter the server's address ➞ press [OK].[Location to

LDAP Server Settings11-4811System Manager SettingsIMPORTANT If <Login Information> is set to 'Use (security auth.)' for the LDAP serve

LDAP Server Settings11-4911System Manager Settings● If [Use] is selected:❑Specify each setting ➞ press [OK].[User]:Press [User] ➞ enter a user name ➞

LDAP Server Settings11-5011System Manager Settings● If [Use (security auth.)] is selected:❑Specify each setting ➞ press [OK].[User]:Press [User] ➞ ent

LDAP Server Settings11-5111System Manager Settings Changing an LDAP Server SettingYou can change the settings for a stored LDAP (Lightweight Directory

LDAP Server Settings11-5211System Manager Settings Registering/Editing LDAP Search AttributesYou can register or edit the LDAP search attributes.1Pres

LDAP Server Settings11-5311System Manager SettingsNOTE You can only edit the two search attributes displayed as 'Not Registered' by default.

Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C25501-101Introduction to Sending and Fax Functions Scan Settings ScreenThe screen below,

LDAP Server Settings11-5411System Manager Settings

12-1CHAPTER12Printing Communication ReportsThis chapter explains the method of setting the contents of a communications report and printing lists.Repo

Report Settings Table12-212Printing Communication ReportsReport Settings TableThe following items can be stored or set in Report Settings from the Add

Report Settings Table12-312Printing Communication Reports Print List*2 Indicates item that appears only if the optional Super G3 FAX Board or Super G

Specifying Report Settings12-412Printing Communication ReportsSpecifying Report SettingsYou can specify how various reports are printed.NOTE The repor

Specifying Report Settings12-512Printing Communication Reports2Select [For Error Only], [On], or [Off].● If you select [For Error Only] or [On]:❑Selec

Specifying Report Settings12-612Printing Communication ReportsNOTE •If Job Log Display in System Settings (from the Additional Functions screen) is se

Specifying Report Settings12-712Printing Communication ReportsEnter all four digits of the time (including zeros), using 24-hour notation.If you make

Specifying Report Settings12-812Printing Communication Reports2Select [For Error Only], [On], or [Off].● If you select [For Error Only] or [On]:❑Selec

Specifying Report Settings12-912Printing Communication Reports2Specify each setting ➞ press [OK].<Auto Print>:<Daily Activity Report Time>

Things You Must Do Before Using This Machine1-111Introduction to Sending and Fax FunctionsThings You Must Do Before Using This MachineThis section des

Specifying Report Settings12-1012Printing Communication Reports1Press (Additional Functions) ➞ [Report Settings] ➞ [Fax] under <Settings> ➞ [Fa

Printing Lists12-1112Printing Communication ReportsPrinting ListsYou can print the contents of the Address Book or a list of Send settings that have b

Printing Lists12-1212Printing Communication Reports User's Data ListYou can print a list of Send or Fax settings that have been specified from th

13-1CHAPTER13TroubleshootingThis chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapte

When Problems Occur13-213TroubleshootingWhen Problems Occur Sending DocumentsCanceling transmissions. Q How do you cancel a transmission while a docum

When Problems Occur13-313TroubleshootingDocument cannot be sent. Q Is the destination setting correct? A Check the destination setting of the recipien

When Problems Occur13-413TroubleshootingMemory is full. Q Are unwanted documents stored in memory? A Check the TX Document and RX Document memory, and

When Problems Occur13-513TroubleshootingThe remote machine is slow to switch over to the receiving mode, and errors always occur (if the optional Supe

When Problems Occur13-613TroubleshootingDocuments cannot be received in Confidential Fax Inboxes. Q Are the forwarding conditions in Forwarding Settin

When Problems Occur13-713Troubleshooting Other SituationsTransmissions are slow. Q Are documents being sent at a high resolution? A It is recommended

The manuals for this machine are divided as follows. Please refer to them for detailed information.The manuals supplied with optional equipment are in

Things You Must Do Before Using This Machine1-121Introduction to Sending and Fax Functions Registering the Sending RecordThe sending record is printe

When Problems Occur13-813TroubleshootingDocuments cannot be sent overseas (error code #18) (if the optional Super G3 FAX Board or Super G3 Multi-Line

Error Messages13-913TroubleshootingError MessagesThis section explains the various messages that appear on the touch panel display, along with possibl

Error Messages13-1013TroubleshootingNo response from the server. Check the settings. Cause The specified server settings are incorrect, or the server

Error Messages13-1113TroubleshootingCannot find the selected server. Check the settings. Cause 1 The IP address that the machine should connect to can

Error Messages13-1213TroubleshootingCheck the user name and password or check settings. Cause 1 When setting Login Information for the LDAP server to

Error Messages13-1313TroubleshootingSearch condition includes characters that cannot be used with the selected server. Cause 1 "\" is used i

Error Messages13-1413Troubleshooting List of Error Codes without MessagesIf an error occurs while a document is being sent or received, an error code

Error Messages13-1513Troubleshooting# 009 Cause 1 There is no paper. Remedy Load paper. (See Chapter 7, "Routine Maintenance," in the Refere

Error Messages13-1613Troubleshooting# 022 Cause 1 Forwarding could not be performed because all of the addresses stored in the specified group destina

Error Messages13-1713Troubleshooting# 081 Cause A password is not set in the recipient's machine. Remedy Try sending the document without a passw

Things You Must Do Before Using This Machine1-131Introduction to Sending and Fax Functions Super G3 Multi-Line Fax BoardThe optional Super G3 Multi-L

Error Messages13-1813Troubleshooting# 702 Cause The document could not be sent because the memory is full. Remedy 1 Wait a few moments, and then try a

Error Messages13-1913Troubleshooting# 706 Cause The Address Book is being imported or exported from the Remote UI, or it is being used by another send

Error Messages13-2013Troubleshooting# 752 Cause 1 The server is not functioning. The network is down. Remedy Check that the SMTP server is operating p

Error Messages13-2113Troubleshooting# 755 Cause 1 You cannot send jobs because TCP/IP is not functioning correctly. Remedy Check TCP/IP Settings in Ne

Error Messages13-2213Troubleshooting# 766 Cause The certificate used to send a PDF with a digital signature has expired. Remedy 1 Update the certifica

Error Messages13-2313Troubleshooting# 802 Cause The name of the SMTP Server in E-mail/I-Fax settings in Network Settings in System Settings (from the

Error Messages13-2413Troubleshooting# 810 Cause 1 A POP (Post Office Protocol) server connection error occurred while receiving an I-fax. Remedy Check

Error Messages13-2513Troubleshooting# 820 Cause You have received data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the s

Error Messages13-2613Troubleshooting# 830 Cause A DSN (Delivery Status Notification) error notification is received because of an incorrect I-fax addr

Error Messages13-2713Troubleshooting# 833 Cause MDN (Mail Delivery Notification) mail was not sent because TCP/IP Settings or E-mail/I-Fax in Network

Things You Must Do Before Using This Machine1-141Introduction to Sending and Fax Functions Selecting the Type of Telephone LineSet the type of telepho

Error Messages13-2813Troubleshooting# 839 Cause The user name or password for the SMTP Authentication (SMTP AUTH) in Authent./Encryption in E-mail/I-F

Error Messages13-2913Troubleshooting# 847 Cause Could not save the received document in the Confidential Fax Inbox, as the memory of the Confidential

Error Messages13-3013Troubleshooting# 859 Cause 1 A compression error occurred with the image data. Remedy Check the print settings, and try printing

Error Messages13-3113Troubleshooting# 871 Cause Received a response from the destination stating that the specified folder could not be found when sen

Error Messages13-3213Troubleshooting# 876 Cause Received a response from the destination stating that the size of the data was too large when sending

Error Messages13-3313Troubleshooting# 881 Cause Received a response from the destination stating that the server could not handle the current request

Error Messages13-3413Troubleshooting# 886 Cause Received a response from the destination stating that the request was invalid when sending with WebDAV

Questions & Answers13-3513TroubleshootingQuestions & AnswersQ Can the machine automatically resend documents when there are errors in transmis

Questions & Answers13-3613TroubleshootingQ What happens to a document that has not been completely received when a blackout occurs?A The document,

Questions & Answers13-3713TroubleshootingQ Can I change the data size of an e-mail message or I-fax before sending it?A You can specify the Maximu

Things You Must Do Before Using This Machine1-151Introduction to Sending and Fax FunctionsNOTE You can also specify to automatically synchronize the d

Questions & Answers13-3813Troubleshooting

14-1CHAPTER14AppendixThis chapter provides the reports and lists of activity management, specifications, glossary, and index.Report and List Samples

Report and List Samples14-214AppendixReport and List SamplesNOTE The fax numbers and addresses used in these sample reports are fictitious. Send Job L

Report and List Samples14-314Appendix DESTINATION IDThe name of the recipient is printed. JOB NO.The four digit number, that is automatically assign

Report and List Samples14-414AppendixNOTE •The results of e-mail, I-fax, file server, and User Inbox transmissions are printed. Even if <Report wit

Report and List Samples14-514Appendix Fax TX Report/Fax Error TX ReportThis report indicates items, such as the fax number of the party to which you s

Report and List Samples14-614Appendix PSWD/SUBADDRESSA subaddress is printed, if specified. The password is not printed to maintain security. DESTIN

Report and List Samples14-714AppendixNOTE •This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installe

Report and List Samples14-814Appendix Fax RX ReportThis report is used to check if documents were received successfully by this machine.You can set wh

Report and List Samples14-914Appendix USAGE TThe time taken (in minutes and seconds) to receive the document from start to finish is printed. PGS.Th

Things You Must Do Before Using This Machine1-161Introduction to Sending and Fax Functions❑ Press [End Date] ➞ select the month, day, and time at whic

Report and List Samples14-1014Appendix DESTINATION ADDRESSThe fax number of the sender is printed, up to the first 20 digits. PSWD/SUBADDRESSA subad

Report and List Samples14-1114Appendix Activity ReportThis report is a list which enables you to check the results of all sending and receiving transa

Report and List Samples14-1214Appendix DESTINATION ADDRESSThe address of the recipient is printed.If the send job is sent to a file server (FTP, SMB,

Report and List Samples14-1314AppendixNOTE If a field exceeds its display capacity, only those characters that fit in the display are printed. Fax Act

Report and List Samples14-1414Appendix DESTINATION ADDRESSThe name and fax number of the remote party are printed. If a subaddress or sender's n

Report and List Samples14-1514Appendix Forwarding Conditions ListYou can print the contents of the forwarding settings that have been specified. Manua

Report and List Samples14-1614Appendix Registered LDAP Server ListYou can print the registered LDAP server settings. (See "Printing LDAP Server S

Report and List Samples14-1714Appendix Address Book ListYou can print the contents of the Address Book (subaddress books 1 to 10 or one-touch buttons)

Report and List Samples14-1814Appendix DESTINATION ADDRESS• If the Class is "FTP," "SMB," "IPX," or "WebDAV"

Report and List Samples14-1914Appendix User's Data ListThe User's Data List prints out the Send Settings made in Communications Settings, Re

Things You Must Do Before Using This Machine1-171Introduction to Sending and Fax FunctionsDetails of each item are shown below. Registering Sender Nam

Report and List Samples14-2014Appendix012XXXXXXXTONE44ON2 SECON2 TIMES2 MINERROR & 1ST PAGEONONOUTSIDEONFAXONFOR ERROR ONLYONONOFFOFFOFFON33600bps

Specifications14-2114AppendixSpecificationsSpecifications are subject to change without notice for product improvement or future release. Universal Co

Specifications14-2214Appendix E-mail and I-Fax Features*1 Available only if [A3/11x17] is selected on the Destination Conditions screen. (See "S

Specifications14-2314Appendix Super G3 FAX Board*1 Pels stands for picture elements (pixels).Item SpecificationsTelephone Line Used/Number of LinesPub

Specifications14-2414Appendix Super G3 Multi-Line Fax Board*1 Pels stands for picture elements (pixels).Item SpecificationsTelephone Line Used/Number

Glossary14-2514AppendixGlossaryAActivity ReportA record listing all documents that have been sent and received.ADFAutomatic Document Feeder. Originals

Glossary14-2614AppendixCCCITT/ITU-TA committee that sets international standards for telecommunications. CCITT/ITU-T was formerly known as CCITT (Cons

Glossary14-2714AppendixDevice signature certificateThe device signature certificate, when used with a private key inside the machine, enables you to a

Glossary14-2814AppendixEECMError Correction Mode. Reduces system and line errors when sending or receiving from another fax machine with ECM capabilit

Glossary14-2914AppendixFTPFile Transfer Protocol. A client-server protocol enabling a user to transfer files on one computer to and from another compu

Things You Must Do Before Using This Machine1-181Introduction to Sending and Fax Functions2Select the number under which you want to register the send

Glossary14-3014AppendixJJBIGJoint Bi-level Image Experts Group. An experts group file specification that defines a standard for compressing (reducing

Glossary14-3114AppendixMMEAPMultifunctional Embedded Application Platform. A system enabling the installation of the Java platform and Java applicatio

Glossary14-3214AppendixOOS/2A family of multitasking operating systems developed by IBM for Intel x86-based computers. OS/2 provides a graphical user

Glossary14-3314AppendixPDF (OCR)A file format that performs OCR (Optical Character Recognition) processing on a scanned document. This process extract

Glossary14-3414AppendixRGBRed (R), Green (G), and Blue (B) are the three primary colors of light. RGB is the standard color model used in computer/tel

Glossary14-3514AppendixSMB serverServer Message Block server. A server running the SMB protocol.SMTPSimple Mail Transfer Protocol. A TCP/IP protocol f

Glossary14-3614AppendixSuper FineA resolution mode for sending originals at four times the detail of the Standard resolution mode. If the receiving ma

Glossary14-3714AppendixTXAbbreviation for "Transmission/Sending."UUFR IIUltra Fast Rendering II. A printing algorithm for realizing high-spe

Index14-3814AppendixIndexNumerics2 On 1 Log, 9-432-Page separation, 4-42-Sided Original, 3-42-Sided Print, 9-37AAbbreviations used in this manual, xvA

Index14-3914AppendixAutomatic color selection (Full Color/Grayscale), 3-21Black-and-white, 3-22Changing, 3-21Full color, 3-22Grayscale, 3-22Communicat

Things You Must Do Before Using This Machine1-191Introduction to Sending and Fax FunctionsNOTE •It is necessary to register a separate Unit Name if yo

Index14-4014AppendixFFavorites ButtonsAbout the Favorites Buttons, 9-17Displaying confirmation, 9-21Erasing, 9-20Naming, 9-18Registering, 9-17Register

Index14-4114AppendixIllustrations used in this manual, xvImage Quality AdjustmentAbout Image Quality Adjustment, 4-14Prevent Bleeding, 4-14, 4-16Remov

Index14-4214AppendixOOne-touch ButtonsErasing, 10-39Storing/Editing, 10-35Specifying, 2-26Original Frame Erase, 4-5, 4-6Original typePhoto mode, 3-14T

Index14-4314AppendixRGB, 14-34Rotary pulse, 1-11, 14-34RX, 14-34RX password, 14-34SSamplesActivity Report, 14-11Address Book List, 14-17Confidential F

Index14-4414AppendixFTP, 2-12NetWare (IPX), 2-12WebDAV, 2-13Windows (SMB), 2-12System Settings table, 11-2TTCP/IP, 14-36Telephone Equipment, xxvTeleph

USRM1-2921-00 © CANON INC. 2007 CANON INC.30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, JapanCANON U.S.A., INC.One Canon Plaza, Lake Success,

Things You Must Do Before Using This Machine1-201Introduction to Sending and Fax Functions1Press (Additional Functions) ➞ [Communications Settings]

Flow of Sending Operations1-211Introduction to Sending and Fax FunctionsFlow of Sending OperationsThis section describes the flow of basic sending ope

• PS Printer Driver Installation and InstructionsPS Driver GuideCD-ROM• UFR II Printer Driver Installation and InstructionsUFR II Driver GuideCD-ROM•

Flow of Sending Operations1-221Introduction to Sending and Fax Functions1Press [Send].The Send Basic Features Screen2Place your originals.NOTE For ins

Flow of Sending Operations1-231Introduction to Sending and Fax FunctionsNOTE •To send documents to a fax destination, the optional Super G3 FAX Board

Flow of Sending Operations1-241Introduction to Sending and Fax Functions● If a destination is not stored in the Address Book:❑Press [New Address] ➞ se

Flow of Sending Operations1-251Introduction to Sending and Fax Functions● If a destination is stored in a Favorites Button:❑Press [Favorites] ➞ select

Flow of Sending Operations1-261Introduction to Sending and Fax Functions● If you want to specify Cc or Bcc addresses:❑Press [Cc Bcc] ➞ specify the e-m

Flow of Sending Operations1-271Introduction to Sending and Fax FunctionsTo change the Scan mode settings, select [Option] from the Scan Settings drop-

Flow of Sending Operations1-281Introduction to Sending and Fax Functions5Press [File Format] ➞ select a file format for sending your document.This par

Flow of Sending Operations1-291Introduction to Sending and Fax Functions6Press [Send Settings] ➞ specify the send settings.Specify the Delayed Send, J

Flow of Sending Operations1-301Introduction to Sending and Fax Functions8Press (Start).If the following screen is displayed, follow the instructions

Flow of Sending Operations1-311Introduction to Sending and Fax Functions9If you want to cancel sending, press (Stop).NOTE •You can press (Stop) to

Chapter 1 Introduction to Sending and Fax Functions Chapter 2 Basic Sending Methods Chapter 3Basic Scanning Features Chapter 4 Special Scanning F

Sending Fax Documents Manually1-321Introduction to Sending and Fax FunctionsSending Fax Documents ManuallyThis mode enables you to manually send fax d

Sending Fax Documents Manually1-331Introduction to Sending and Fax Functions2Make sure that the machine is ready to send.3Press [New Address] ➞ [Fax].

Sending Fax Documents Manually1-341Introduction to Sending and Fax Functions5Enter the recipient's fax number using - (numeric keys), , and

Sending Fax Documents Manually1-351Introduction to Sending and Fax Functions6Make sure that you hear the other party or carrier signal (a high-pitched

Canceling a Job1-361Introduction to Sending and Fax FunctionsCanceling a JobYou can cancel a send job using the touch panel display, System Monitor sc

Canceling a Job1-371Introduction to Sending and Fax Functions Using the Stop KeyYou can cancel a send job by pressing (Stop), while the job is being

Canceling a Job1-381Introduction to Sending and Fax Functions2Press [Send].3Press [Status] ➞ select the send job that you want to cancel ➞ press [Canc

Canceling a Job1-391Introduction to Sending and Fax FunctionsFax1Press [System Monitor].2Press [Fax].3Press [Send Job Status] or [Received Job Status]

Canceling a Job1-401Introduction to Sending and Fax Functions4Press [Yes].● To cancel a Sequential Broadcast:❑Verify the destinations of the fax job,

2-1CHAPTER2Basic Sending MethodsThis chapter describes how to specify, check, change, and erase destinations.Specifying Destinations Using the New Add

vContentsPreface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiiiHow To Use This

Specifying Destinations Using the New Address Tab2-22Basic Sending MethodsSpecifying Destinations Using the New Address TabYou must specify the destin

Specifying Destinations Using the New Address Tab2-32Basic Sending Methods2Enter the recipient's fax number using - (numeric keys), , and .D

Specifying Destinations Using the New Address Tab2-42Basic Sending MethodsIMPORTANT You cannot insert a pause at the beginning of a number.NOTE If you

Specifying Destinations Using the New Address Tab2-52Basic Sending MethodsIMPORTANT •You can restrict sending from line 1 or line 2. (See "Select

Specifying Destinations Using the New Address Tab2-62Basic Sending Methods Specifying an E-Mail AddressYou can specify a new e-mail address. You can e

Specifying Destinations Using the New Address Tab2-72Basic Sending MethodsIMPORTANT Make sure to check the specifications of the destination's e-

Specifying Destinations Using the New Address Tab2-82Basic Sending MethodsNOTE •In order for you to receive a confirmation message telling you the del

Specifying Destinations Using the New Address Tab2-92Basic Sending MethodsIMPORTANT Set the destination conditions according to the specifications of

Specifying Destinations Using the New Address Tab2-102Basic Sending MethodsIMPORTANT Set the destination conditions according to the specifications of

Specifying Destinations Using the New Address Tab2-112Basic Sending Methods Specifying a File ServerThis section describes the four procedures for spe

viE-mail, I-Fax, Sending to a File Server, or Storing in a User Inbox. . . . . .1-37Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Specifying Destinations Using the New Address Tab2-122Basic Sending Methods Using the Host Search Key (Windows (SMB))If you select [Windows (SMB)] as

Specifying Destinations Using the New Address Tab2-132Basic Sending MethodsThe following are the product requirements for the server that is compatibl

Specifying Destinations Using the New Address Tab2-142Basic Sending Methods[Host Name]:Press [Host Name] ➞ enter a host name ➞ press [OK].A host name

Specifying Destinations Using the New Address Tab2-152Basic Sending Methods[Password]:Press [Password] ➞ enter a password ➞ press [OK].Setting the pas

Specifying Destinations Using the New Address Tab2-162Basic Sending MethodsUsing the Browse Key (Windows (SMB))1Press [New Address] ➞ [File].2Press th

Specifying Destinations Using the New Address Tab2-172Basic Sending Methods● If you want to register a Directory server domain name:❑Press [Register].

Specifying Destinations Using the New Address Tab2-182Basic Sending MethodsUsing the Browse Key (NetWare (IPX))1Press [New Address] ➞ [File].2Press th

Specifying Destinations Using the New Address Tab2-192Basic Sending MethodsDetails of each item are shown below.If you select [Bindery], follow the pr

Specifying Destinations Using the New Address Tab2-202Basic Sending Methods8Press [Down] ➞ select the folder to where you want to send your file ➞ pre

Specifying Destinations Using the New Address Tab2-212Basic Sending MethodsNOTE •When entering a NetBIOS name, you can also enter wildcard characters,

viiPreset Zoom. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17Zoom by Percentage . . . . . . . . . .

Specifying Destinations Using the New Address Tab2-222Basic Sending Methods1Press [New Address] ➞ [Store In Usr Inbox].2Select the desired User Inbox

Specifying Destinations Using the New Address Tab2-232Basic Sending Methods Sending Documents to YourselfIf SDL or the Local Device Authentication use

Specifying Registered Destinations2-242Basic Sending MethodsSpecifying Registered DestinationsYou can select a destination stored in the Address Book

Specifying Registered Destinations2-252Basic Sending Methods2Select the destination ➞ press [OK].You can select multiple destinations.Press the alphan

Specifying Registered Destinations2-262Basic Sending Methods Using the One-Touch ButtonsYou can specify up to 200 destinations in one-touch buttons.Fo

Specifying Registered Destinations2-272Basic Sending Methods Using the Favorites ButtonsIf you frequently send documents with the same document settin

Specifying Registered Destinations2-282Basic Sending Methods Using a ServerYou can specify a destination by searching the directory listings on the ne

Specifying Registered Destinations2-292Basic Sending Methods3Specify the search criteria.NOTE If you want to search for a destination that is register

Specifying Registered Destinations2-302Basic Sending MethodsNOTE •The organization/organizationUnit can be used as search categories only if the infor

Specifying Registered Destinations2-312Basic Sending MethodsNOTE •You can specify up to four different search criteria at a time.•If you specify three