Canon B160 User Manual

FAX-B180C/B160FACSIMILESUser’s GuideENGLISHFAX-B180C/B160 USER’S GUIDEENGLISHeng-ug.fm Page 1 Wednesday, February 27, 2002 3:21 PM

ixKKLocation • Place the fax on a flat, stable, vibration-free surface that is strong enough to support its weight (approx. 5.1 kg). • Place the fax i

8-138SETTINGS AND ACTIVITY REPORTSRestricting use of the fax Use the lock feature of the fax to prevent unauthorised use of the fax. To restrict acces

8-14Changing the access password________________Follow the procedure below to change the access password. 6Use [u] or [d] to select ON. Press [Set].7P

8-15Restricting use of the fax8SETTINGS AND ACTIVITY REPORTSCancelling the restriction setting ______________Follow the procedure below to cancel the

8-16

99SOLUTIONS TO COMMON PROBLEMSSOLUTIONS TO COMMON PROBLEMS Clearing jams... 9-2 Jams in th

9-2Clearing jams Jams in the Automatic Document Feeder (ADF)When a document jams or misfeeds in the ADF, CHECK DOCUMENT is displayed on the LCD.Follow

9-3Clearing jams9SOLUTIONS TO COMMON PROBLEMSJams in the multi-purpose tray ________________If paper jams in the multi-purpose tray, CLEAR PAPER JAM i

9-4Periodic cleaningYour fax requires little periodic maintenance. This section describes the necessary cleaning procedures for the fax. Please note t

9-5Periodic cleaning9SOLUTIONS TO COMMON PROBLEMSKKCleaning the scanner components Follow the procedure below to periodically check and clean the scan

9-6• If the scanner components are dirty, the documents you send or copy will also be dirty. • Be sure to use a soft cloth to avoid scratching the com

x

9-7Periodic cleaning9SOLUTIONS TO COMMON PROBLEMSTesting and cleaning the BJ cartridge print head ______________________________________The print head

9-8KKCleaning the BJ cartridge print head If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle che

9-9Periodic cleaning9SOLUTIONS TO COMMON PROBLEMS2Open the printer cover using the printer cover tab. (see p. 2-2)3Press [Cartridge]. 4Raise the blue

9-106With the label facing outwards, insert the BJ cartridge into the cartridge holder. Lower the blue cartridge lock lever until it locks into positi

9-119SOLUTIONS TO COMMON PROBLEMSTroubleshooting Paper feeding problems ______________________❏ Paper does not load. The multi-purpose tray may contai

9-12Faxing problems ____________________________Sending problems ❏ You cannot send a document. The fax may have overheated. • Unplug the fax and let i

9-13Troubleshooting9SOLUTIONS TO COMMON PROBLEMS❏ Cannot send using Error Correction Mode (ECM). The receiving party’s fax machine may not support ECM

9-14❏ The fax does not switch automatically between telephone and fax reception. The fax may not be set to switch automatically between telephone and

9-15Troubleshooting9SOLUTIONS TO COMMON PROBLEMS❏ Faxes do not print. The BJ cartridge may not be installed properly. • Make sure the BJ cartridge is

9-16Copying problems___________________________❏ The fax will not make a copy. The BJ cartridge may need to be replaced. • Determine if the problem is

11SETTING UPSETTING UP Unpacking ... 1-2 Removing the shipping materials ...

9-17Troubleshooting9SOLUTIONS TO COMMON PROBLEMSPrint quality problems _______________________❏ The print quality is not what you expect; print is not

9-18LCD messages The following messages are displayed on the LCD when the fax is performing a function or encounters an error. The error code appears

9-19LCD messages9SOLUTIONS TO COMMON PROBLEMSCARTRIDGE JAMMED – The cartridge holder cannot move. This is normally due to a paper jam. Clear the paper

9-20CHECK PRINTER (Continued) – The BJ cartridge may be defective.Press [Start]. Reinstall the BJ cartridge (see p. 1-8) and start again. In either ca

9-21LCD messages9SOLUTIONS TO COMMON PROBLEMSECM TX – The fax is sending a document using Error Correction Mode (ECM).ECM transmissions may take long

9-22NOT AVAILABLE – In manual sending, you entered a speed dialling number under which a group is registered.Use regular dialling, or enter a one-tou

9-239SOLUTIONS TO COMMON PROBLEMSIn case of a power failure The user data settings and registered data for one-touch speed dialling, coded speed diall

9-24

AOptionsAppendixOptionsOptional handset ...A-2 Package contents...

A-2Optional handsetAn optional handset is available for connection to your fax. Contact your local authorised Canon dealer for more information on pu

1-2Unpacking As you unpack your fax, save the carton and packing material in case you want to move or ship the fax in the future. Carefully remove all

A-3Optional handsetAOptionsAttaching the handset to your fax _____________________Follow this procedure to attach the handset to your fax.1Use a ball

A-4Maintaining your handset_____________________To maintain your handset in top working condition, be sure to follow these guidelines.• Do not leave y

S-1SpecificationsSpecifications are subject to change without notice.Scanning sheet size:Width: Max. 216 mm Min. 205 mmThickness: Max. 0.13 mm Min. 0.

I-1Indexuu button 2-3, 8-2dd button 2-3, 8-2ll button 2-3, 2-6, 2-7rr button 2-3, 2-6, 2-7t (extension phone) jack 1-5h (optional handset) jack

I-2Indexsetting scanning contrast 6-2, 6-3Cord, power 1-7Correcting mistakes 2-7Country, setting 1-7Customer support viiDD.T. button 2-3, 2-19DAT

I-3IndexHHandling and maintenance, safety instructions viiiHook button 2-4, 6-6IImage Quality button 2-4, 5-2, 6-2INCOMING RING setting 8-5Installi

I-4IndexPPaperguide 2-2guidelines 1-11limit mark (See Paper limit mark)loading 1-11, 1-12loading in multi-purpose tray 1-12quantity 4-2requirements 4

I-5IndexRX REDUCTION setting 8-5RX (Reception) REPORTdescription 8-12setting 8-4RX RESTRICTIONdescription 8-5setting 7-13RX SETTINGSmenu 8-2menu list

I-6IndexVOLUME CONTROL setting 8-3VOLUME CONTROL setting 8-3WWAIT COOLING message 9-22Warranty 1-2Weightdocument 3-2fax ix, S-1paper 4-2

1-3Unpacking1SETTING UPRemoving the shipping materials ______________Remove the shipping materials as shown below. 1Remove the shipping tapes from the

1-4Assembling the fax To see how the fax looks fully assembled, see Main components of your fax, p. 2-2. Attaching components _______________________F

1-51SETTING UPMaking connections Connecting the optional handset, telephone line and external devices_________________________There are three jacks on

1-6• Due to the range of specifications, Canon cannot guarantee that all answering machines will be compatible with your fax. • If you have connected

1-7Making connections1SETTING UPConnecting the AC power cord ________________Plug the fax into a 200-240 volt AC 50/60 Hz outlet. When you plug in the

1-8Installing the BJ cartridge The first time you set up your fax, you have to install the BJ cartridge before you can begin receiving and copying doc

1-9Installing the BJ cartridge1SETTING UPInstalling the BJ cartridge in your fax___________When there is no BJ cartridge installed in your fax, PUT IN

1-105With the label facing outwards, insert the BJ cartridge into the cartridge holder. Lower the blue cartridge lock lever until it locks into positi

1-111SETTING UPLoading paper Selecting the right kind of paper _______________The quality of the paper you use affects the print quality of the fax. U

1-12Loading paper in the multi-purpose tray ________Follow the procedure below to load paper in the multi-purpose tray. 1Open the printer cover using

1-131SETTING UPSetting the TEL LINE TYPE Before using your fax, you need to make sure it is set for your telephone line type. If you are unsure of you

1-14Dialling through a switchboard (PBX) A PBX (private branch exchange) is an on-site telephone switchboard. • If your fax is connected through a swi

1-15Dialling through a switchboard (PBX)1SETTING UP4Use [u] or [d] to select PBX. Press [Set] twice.5Use [u] or [d] to select the access line type fo

1-16Testing the fax After you have assembled the fax, installed the BJ cartridge, and loaded the paper, you can make sure the fax is printing properly

22PREPARING TO USE YOUR FAXPREPARING TO USE YOUR FAX Main components of your fax... 2-2 Fax controls — the operation

2-2Main components of your faxPlease note that your fax may differ from the illustration above. Paper restADF (Automatic Document Feeder) and printer

iiTable of ContentsINTRODUCTIONUsing this guide...viiCustomer support ...

2-32PREPARING TO USE YOUR FAXFax controls – the operation panel The buttons on the right of the operation panel have the following two functions:• One

2-4KKFAX-B180CKKFAX-B160Start / ResumeRedial / PauseCoded DialHookImageQualityStopReceive ModeCopyPrinter/ FaxRedial/Pause button (see pp. 2-19, 6-9)C

2-52PREPARING TO USE YOUR FAXGuidelines for entering numbers, letters, and symbolsWhen you come to a step that requires you to enter a name or number,

2-6KKSwitching between number and letter modesKK Entering letters Press [:] to select uppercase letter mode (:A), lowercase letter mode (:a), or numbe

2-7Guidelines for entering numbers, letters, and symbols2PREPARING TO USE YOUR FAXKKEntering numbersKKEntering symbolsCorrecting mistakes ____________

2-8Registering sender information Personalising your fax _______________________KKIdentifying your documentsWhen sending a document, you can have your

2-9Registering sender information2PREPARING TO USE YOUR FAXSetting the date and time _____________________Follow the procedure below to set the date a

2-10Registering your fax/telephone number and nameFollow the procedure below to register your fax/telephone number and name or company name so that th

2-11Registering sender information2PREPARING TO USE YOUR FAX6Enter your name (up to 24 characters) using the numeric buttons. (see p. 2-5)Correct erro

2-12Registering one-touch speed dialling numbers and names The quickest way to dial a fax number is to use one-touch speed dialling. This allows you t

iiiTable of Contents3. HANDLING DOCUMENTSPreparing documents... 3-2Types of documents you can scan...

2-13Registering one-touch speed dialling numbers and names2PREPARING TO USE YOUR FAX5Enter the party’s number (up to 120 digits) using the numeric but

2-14Registering coded speed dialling numbers and names Use coded speed dialling to dial a fax number at the press of three buttons. A fax/telephone nu

2-152PREPARING TO USE YOUR FAXRegistering group dialling numbers and namesThe quickest way to send a document to multiple destinations is to use group

2-16❚ To register a group under a coded speed dialling code:Press [Coded Dial], then use the numeric buttons to enter the code under which you want to

2-17Registering group dialling numbers and names2PREPARING TO USE YOUR FAX7Press [Set] twice.8Enter the party’s name (up to 16 characters) using the n

2-18Automatic diallingSending a document using one-touch speed dialling, coded speed dialling or group dialling numbers ______________________________

2-192PREPARING TO USE YOUR FAXSpecial diallingThis section explains how to dial long-distance numbers, confirm a dial tone, and switch temporarily to

2-20

33HANDLING DOCUMENTSHANDLING DOCUMENTSPreparing documents... 3-2 Types of documents you can scan...

3-2Preparing documents Types of documents you can scan _____________KKSize The fax can scan standard A4-, letter-, or legal-size documents. KKThicknes

ivTable of Contents7. RECEIVING DOCUMENTSDifferent ways to receive a document... 7-2Receiving documents automatically: FAX ONLY MO

3-33HANDLING DOCUMENTSLoading documentsFollow the procedure below to load documents into the Automatic Document Feeder (ADF). 1Adjust the document gui

3-4Problems with multipage documents ___________If you have trouble feeding multipage documents from the Automatic Document Feeder (ADF) into the fax,

44HANDLING PAPERHANDLING PAPER Paper requirements... 4-2 Printable area ...

4-2Paper requirements Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper, cotton bond pape

55MAKING COPIESMAKING COPIES Copying documents... 5-2

5-2Copying documents Before you copy a document, see Chapter 3: HANDLING DOCUMENTS.One of the convenient features of the fax is its ability to make hi

66SENDING DOCUMENTSSENDING DOCUMENTS Preparing to send a document... 6-2 Adjusting the quality of your documents...

6-2Preparing to send a document Before you send a document, see Chapter 3: HANDLING DOCUMENTS. Adjusting the quality of your documents ________KKSetti

6-3Preparing to send a document6SENDING DOCUMENTSSending methods ___________________________KKMemory sending (see p. 6-5) Each time you send a documen

6-4Dialling methods ____________________________There are several methods of dialling the receiving party’s number, depending on how your fax is set u

vTable of Contents9. SOLUTIONS TO COMMON PROBLEMSClearing jams... 9-2Jams in the Automatic

6-56SENDING DOCUMENTSSending documents Memory sending ____________________________When you send a document, the fax uses memory sending to send your d

6-6Manual sending _____________________________If you would like to first speak with the person you are sending the document to, use manual sending. Y

6-7Sending documents6SENDING DOCUMENTSMessages displayed during sending____________When your fax sends a document, the following messages are displaye

6-8Cancelling sending Follow one of the procedures below to stop sending a document before transmission is completed. KKCancelling memory sending KKCa

6-96SENDING DOCUMENTSRedialling when the line is busy There are two methods of redialling: manual redialling and automatic redialling. This section ex

6-10KKCancelling automatic redialling Automatic redialling cannot be cancelled with the [Stop] button while the fax is waiting to redial. Redialling c

6-11Redialling when the line is busy6SENDING DOCUMENTS3Use [u] or [d] to select TX SETTINGS. Press [Set].4Use [u] or [d] to select AUTO REDIAL. Press

6-12Sequential broadcasting Sending a document to more than one location Sequential broadcasting sends one document to more than one location. You can

6-136SENDING DOCUMENTSDocuments stored in memory Printing a list of documents in memory _________Your fax can print a list of documents stored in memo

6-14Deleting a document from memory_____________Follow the procedure below to delete a document from memory. 1Press [Function]. Press [Memory Referenc

viCopyrightCopyright © 2002 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a r

6-156SENDING DOCUMENTSDelayed sending Your fax can send documents automatically at a preset time. This allows you to take advantage of lower late nigh

6-16Sending other documents while the fax is set for delayed sending ____________________________You can send, receive, and copy other documents even

6-17Delayed sending6SENDING DOCUMENTS3Use [u] or [d] to select the file you want to delete. Use [l] or [r] to display the telephone number and the tim

6-18

77RECEIVING DOCUMENTSRECEIVING DOCUMENTSDifferent ways to receive a document... 7-2Receiving documents automatically: FAX ONLY MOD

7-2Different ways to receive a documentYour fax provides you with several modes for receiving documents. To determine which mode best suits your requi

7-3Different ways to receive a document7RECEIVING DOCUMENTSReceiving documents automatically: FAX ONLY MODE______________________________________If yo

7-4KKWhat happens when Fax/Tel mode is selectedKKSetting the options for Fax/Tel mode If you set Fax/Tel mode, you can control precisely how the fax h

7-5Different ways to receive a document7RECEIVING DOCUMENTSFollow the procedure below to set the Fax/Tel mode options.1Press [Function].Press [Data Re

7-69Press [Set] twice.10Use [u] or [d] to select RECEIVE or DISCONNECT.• This setting tells the fax what to do if the handset is not picked up within

viiUsing this guideThis guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax.Please read the list below

7-7Different ways to receive a document7RECEIVING DOCUMENTSReceiving documents manually: MANUALMODE _____________________________________In MANUAL MOD

7-84❚If you hear a person’s voice:Start your conversation. If the caller wants to send a document after talking to you, ask them to press the start bu

7-9Different ways to receive a document7RECEIVING DOCUMENTSReceiving documents with an answering machine: ANS.MACHINE MODE ________________________Con

7-10Other features Receiving documents while performing other tasks ______________________________________Your fax is a multitasking device so it can

7-11Other features7RECEIVING DOCUMENTSPolling to receive documents _________________The polling feature allows you to request a document to be faxed t

7-12Cancelling receiving Follow the procedure below if you want to stop receiving a document before reception is completed.1 Press [Stop].The fax asks

7-137RECEIVING DOCUMENTSReceiving restrictionFollow the procedure below to turn restricted receiving on and off.KKIf you selected OFF in step 5:1Press

7-14KKIf you selected ON in step 5: 6Press [Set] twice.7Use [u] or [d] to select the receiving conditions.• You can select from the following:– WITH S

88SETTINGS AND ACTIVITY REPORTSSETTINGS AND ACTIVITY REPORTS Selecting a menu ... 8-2 Activity re

8-2Selecting a menu The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS, and SYSTEM SETTINGS menus allow you to customise t

viiiImportant safety instructions Read these safety instructions thoroughly before using your fax. KKHandling and maintenance • Follow all warnings an

8-3Selecting a menu8SETTINGS AND ACTIVITY REPORTSUSER SETTINGS For details on accessing the settings below, see p. 8-2.The default settings and select

8-4REPORT SETTINGS For details on accessing the settings below, see p. 8-2. TX SETTINGS For details on accessing the settings below, see p. 8-2. Name

8-5Selecting a menu8SETTINGS AND ACTIVITY REPORTSRX SETTINGS For details on accessing the settings below, see p. 8-2. PRINTER SETTINGS For details on

8-6SYSTEM SETTINGS For details on accessing the settings below, see p. 8-2. Name Description SettingsUN/LOCK PHONE Restrict sending with a password.-

8-78SETTINGS AND ACTIVITY REPORTSActivity reports Your fax keeps track of most of its sending and receiving operations. These operations can be printe

8-8Activity report ______________________________Summarises the information for the sending and receiving activities of your fax after 20 transactions

8-9Activity reports8SETTINGS AND ACTIVITY REPORTSOne-touch speed dialling list _________________Lists the numbers and names registered under one-touc

8-10User’s data list______________________________Lists the current settings of the fax and the registered sender information. Doc. memory list ______

8-11Activity reports8SETTINGS AND ACTIVITY REPORTSTX (Transmission) report _____________________You can set the fax to print an activity report every

8-12RX (Reception) report ________________________You can set the fax to print an activity report every time you receive a document, or only when an e